[Land Management]
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>>> WOULD YOU LIKE TO INTRODUCE YOURSELF AND YOUR TEAM?
>> MANAGEMENT DIRECTOR AND MY IMMEDIATE LEFT IS
>> VERY GOOD. DO YOU WANT TO JUMP IN ON THE PRESENTATION?
>> YES, I CAN DO THAT. >> GIVING YOU GUYS A QUICK OVERVIEW WITH LAND MANAGEMENT SYSTEMS COMPRISED OF REAL ESTATE, SURVEYS, GIS INFORMATION SYSTEMS DIVISIONS, DEPARTMENT MANAGERS ACTIVITIES RELATED TO LAND AND LAND INTEREST OF THE COUNTY IN CONJUNCTION WITH FLORIDA STATUTE AND THE COUNTY LAND DEVELOPER PROGRAM, THESE ACTIVITY MAY INCLUDE BUT ARE NOT LIMITED TO WATERING, MANAGING AND COUNTY PROPERTY, CREATION, MANAGEMENT AND APPLICATION DEVELOPMENT FROM THE INFORMATION AND HAZARDOUS SITES THROUGH GIS AND PROVIDING PROJECT AND SERVING SERVICES FOR COUNTY DEPARTMENTS AND PROJECTS. THE PRIMARY FUNCTION HAS INTERNAL SERVICE WITH COUNTY DEPARTMENTS. BREAKING DOWN EACH DIVISION A LITTLE BIT, AS YOU CAN SEE ON THE REAL ESTATE PROVIDES A LIST A SUPPORT MANAGING PUBLIC OWNERSHIP INTEREST IN LAND AND THAT IS COMPRISED OF FUNCTIONS, LAND ACQUISITION, PROPERTY AND INSURANCE ACQUISITION, PROPERTY MANAGEMENT AND SURPLUS OF PROPERTY. ADDITIONAL FUNCTIONS OF DRAFTING AGREEMENTS AND CONTRACTS SUCH AS LEASE , CREATION AND MAINTENANCE OF COUNTY OWNED ROADS DATABASE AND SPECIAL PROJECTS. SURVEYING PROVIDE SURVEY RELATED COUNTY RELATED PROJECTS AND SURVEY SERVICES FOR VARIOUS COUNTY DIVISIONS AND DEPARTMENTS, PRIMARY FOCUS COMPRISED OF TOPOGRAPHIC SURVEYS, RIGHT-OF-WAY AND EASEMENT DESCRIPTIONS, CONSTRUCTIONS AND SKETCHES. GIS NEAR AND DEAR TO ME IS RESPONSIBLE FOR CREATION AND COLLECTION AND MANAGEMENT OF LOCATION-BASED INFORMATION IN ADDITION TO FOLLOWING ANALYSIS AND DEVELOPING APPLICATION TO ALLOW INAUDIBLE ] WHAT MAY BE NOT KNOWN IS GIS INVOLVEMENT WITH ADDRESS AND CENTERLINES WHICH CREATION AND PUBLISHING THAT OUT TO A LOT OF THE APPLICATIONS THAT ARE USED BY OTHER DEPARTMENTS WITHIN THE COUNTY. ON THE RIGHT-HAND SIDE WE SEE THE BREAKDOWN OF FTE. THERE ARE 25 BETWEEN LAND MANAGEMENT, FIVE IN REAL ESTATE, NINE AND SURVEY AND NINE IN GIS. JUMPING STRAIGHT INTO OUR EXISTING SERVICE LEVEL AND ON THE SLIDE YOU CAN SEE TO THE LEFT JUST SOME HIGHLIGHTS OF SOME OF THE WORK . BY NO MEANS IS THIS COMPREHENSIVE, BUT THIS IS A REFLECTION OF SOME OF THESE, THE WORK FOR FISCAL YEAR 23. REAL ESTATE QUANTIFIES WHAT WAS COMPLETED AS FAR AS ACQUISITION OF EASEMENT MOST OF THE EASEMENTS ARE INVOLVED WITH CIP COME UTILITY AND ROADWAYS. ALSO AGREEMENTS AND LEASES AND PURCHASING SALE AGREEMENTS AND JOINT LEASE AGREEMENTS. SURVEYS TOTAL COMBINATION OF REVIEW INITIAL PLAN REVIEW POINTING OUT SERVING SERVICES PROVIDED TO OTHER DEPARTMENTS AGAIN AS OF RIGHT-OF-WAY. THE NUMBER FOR GIS JUST SHY 173,000 IS REALLY JUST A REFECTION OF THE MORE POPULAR APPLICATIONS. MAP PRODUCTION DIGITAL AND PAPER.
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THAT IS NOT A COMPANY INTO A REFLECTION OF ALL THE OTHER APPLICATIONS AND SERVICES THAT GIS PROVIDE. COUNTY OPERATIONS AND TO THE LEFT THE BUDGETARY ASKS. TO MAINTAIN THIS EXISTING LEVEL. AS YOU SEE, SURVEY HAS WHERE WE ARE REQUESTING TWO 250 SUPER DUTY CREW CAB. THE FLEET DEPARTMENT KEEPS TRACK OF MAINTENANCE AND SERVICE AND HAVE RECOMMENDED REPLACEMENT OF THE TWO VEHICLES BASED ON THE CATEGORY AND HOW THEY MEASURE AT THE TIME. WE PUT IN FOR THIS LAST YEAR BUT IT DID NOT MAKE THE CUT SO WE ARE COMING IN REQUESTING AGAIN THIS YEAR.>> ON THOSE TRUCKS. ALL THE EQUIPMENT THAT YOU STORE INSIDE AND EVERYTHING ELSE IS NOT TRANSFERABLE TO A NEW TRUCK SO YOU DON'T HAVE TO SPEND MONEY THERE? STORAGE UNITS REALLY
EXPENSIVE STUFF. >> THE TRUCK IS USED AS STORAGE EVERYTHING WE HAVE IN THE OLD TRUCK WILL BE MOVED INTO THE NEW TRUCKS THE NEXT REQUEST IS TOTAL STATION SURVEY EQUIPMENT THE SURVEY EQUIPMENT THE SURVEY EQUIPMENT TOTAL ALL TOLD TABLETS HAVE FOR THE MOST PART REACHED END-OF-LIFE. THERE HAVE BEEN SIGNIFICANT ADVANCEMENTS LIKEWISE IN THE TECHNOLOGY THAT WE SEE DAY TO DAY WITH SIGNIFICANT ADVANTAGES IN SURVEY EQUIPMENT. EXISTING EQUIPMENT IS AT END OF SERVICE LIFE GOING INTO YEAR 11. OVER THAT TIME FROM 2014 I BELIEVE THERE HAVE BEEN SIGNIFICANT INVESTMENTS IN SURVEY IN TECHNOLOGY ENABLING CAPACITY COMPLETED WITH FEWER ERRORS , GREATER RELIABILITY AND INCREASED PRODUCTIVITY. WITHOUT BEING TOO FAR INTO THE WEEDS IT ALLOWS FOR THE CREWS TO WORK MUCH MORE EFFICIENTLY WITH LESS MANUAL CALCULATION BECAUSE IN THE INSTANCE OF THIS EQUIPMENT IT ACTUALLY HAS THE TECHNOLOGY AND IT TO DETERMINE THE HEIGHT AND ELEVATION AND THE ANGLE SO INSTEAD OF HAVING TO MANUALLY CALCULATE THAT OUT, YOU LITERALLY JUST TOUCH THE OBJECT AND THE EQUIPMENT KIND OF HANDLES EVERYTHING ELSE. NEXT IS OUR PHOTOGRAPHY OR MORE COMMONLY KNOWN AS AERIAL IMAGERY. IN THE PAST WE HAD DONE AERIAL FLIGHTS EVERY THREE YEARS . WE SINCE MOVED IT TO TWO NOW, WITH THE USE OF AERIAL IMAGERY AND MAPS AND PROJECTS IT HAD BEEN DEEMED AN ANNUAL FLIGHT UNNECESSARILY AND THIS IS THE COST TO COVER THAT ANNUAL FLEET. AND THEN THE COUNTYWIDE PROJECT THE LIGHT DETECTION AND RANGING THIS ENABLES US THE ELEVATION DATA AND BENEFITS AND RESULTING IN THE CONTOURS UTILIZE FOR COUNTY PROJECTS, RELATED TO THE ELEVATION AND COVERAGE OF DRAINAGE PLAN, TRANSFORMATION DESIGN , PRELIMINARY ENGINEERING AND CONSERVATION STUDIES. MORE IMPORTANTLY IT CREATES A CORRECTIVE MEASURE BY WHICH THE DIGITAL PHOTOGRAPHY IS ADJUSTED. SO, EVERYONE USES THE IMAGERY IN THE BOARD MEETINGS AND PROJECTS SO WHEN YOU CLICK AND TAKE THOSE MEASUREMENTS THE COUNTY SURVEYOR A LICENSED SURVEYOR KIND OF VALIDATES THAT SO THE MEASUREMENTS ARE ACCURATE AND WE ARE LOOKING AT THE DECISIONS BEING MADE OFF OF THE IMAGERY AND SO THIS HELPS TO VALIDATE THAT. THAT IS TYPICALLY DONE EVERY FIVE YEARS. IN LAYMAN'S TERMS A LOT OF DIRT IS MOVED IN THE COUNTY. THIS IS ONE WAY TO ACCURATELY MEASURE ELEVATIONS THROUGHOUT THE COUNTY. USING
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THAT TO DETERMINE BASED ON THE ELEVATION AND FLOOD HEIGHTS .WITH RELET -- RECLASSIFICATION. THERE WERE 45 JOB DESCRIPTIONS THAT WERE REWRITTEN. THEY WERE DATED. THEY HAD BEEN UPDATED NOT IN 15 YEARS SO THEY WERE REWRITTEN TO BETTER REFLECT THE DUTIES AND FACILITATE WITH BETTER CORRECTION AND DIRECTION FOR STAFF AND THAT'S THE OTHER ASK. THOSE ARE IN POSITION.
>> I HAVE A COUPLE OF QUESTIONS ON THE EXISTING SERVICE LEVEL AND I'M GOING TO ASK THE QUESTIONS CONCEPTUALLY AND LET ME KNOW IF THIS IS A PLACE WHERE YOU MAY COVER LATER SLIDES. THE PROJECT THAT GIS, THE SURVEY AND REAL ESTATE ESPECIALLY GIS AND SURVEY DIVISIONS WHEN THEY DO WHAT YOU GUYS DO THEY ARE INTERNAL SUPPORT AND CENTRALIZED SERVICES FOR OTHER DEPARTMENT OPERATIONS. VERY SPECIALIZED SO WHEN WE TALK ABOUT SERVICE LEVEL IT IS HARD FOR AT LEAST A GENERAL PUBLIC PERSON WHO IS NOT TRAINED IN SURVEY OR GIS MAPPING TO COMPREHEND. SO THE LEVEL OF SERVICE THAT IT OFFERS. I WAS ON ONE OF THEM SO PROBABLY A BETTER POSITION TO SORT OF ASK QUESTIONS IN THE LAYMAN TERMS FOR ME TO UNDERSTAND AND FOR THE PUBLIC TO UNDERSTAND. A COUPLE OF THINGS, ONE I WOULD LIKE TO TOUCH ON YOUR INVOLVEMENT AND YOUR DEPARTMENT INVOLVEMENT IN INFRASTRUCTURE DELIVERING AND WHAT A CRITICAL ROLE YOU ACTUALLY PLAY IN ACCOMPLISHING , AS A COUNTY, OUR ABILITY TO DELIVER THESE CAPITAL PROJECTS THAT PEOPLE DO SEE AND UNDERSTAND AND DO GET TO ENJOY AS QUALITY OF LIFE. TWO YOU HAVE THE 72,000 MAP REQUESTS.
ARE THEY INTERNAL, EXTERNAL, WHAT TYPE OF REQUEST? I'M GUESSING MOSTLY INTERNAL BECAUSE IT HAS A LOT TO DO WITH PUBLIC WORKS PLANNING PROJECTS. HOW GROWTH MANAGEMENT PLANS FOR THINGS AND SO BECAUSE WE HAVE KIND OF TALK ABOUT HOW WE CAN DEVELOP THIS PERFORMANCE MATRIX FOR GIS AND FOR THE SURVEY AND FOR REAL ESTATE. BECAUSE WE WILL NOT HAVE ALL THE OPPORTUNITY TO HAVE DASHBOARDS SO WE WILL PUT THE MATRIX ONLINE. IN WHAT WAY WE CAN MEASURE THEM THAT CAN BECOME BRANDED AND MEANINGFUL. NOT REALLY A QUESTION, KIND OF A TOPIC FOR DISCUSSION AND I DON'T WANT YOU TO FORGET, TALK ABOUT BOARDS YOU GET AND THAT IS SO IMPRESSIVE. I DON'T KNOW , THOSE ARE MY QUESTIONS FOR THE CURRENT EXISTING SERVICE LEVEL. WE CAN WAIT IF YOU HAVE OTHER SLIDES , YOU MAY GO OVER
SOME OF THAT. >> I DON'T, BUT I CAN ADDRESS THAT. LET ME GO TO THE LAST SLIDE, THERE IS ONE LAST SLIDE.
IF THAT'S OKAY. FOR ENHANCED SERVICE LEVEL AND THIS MAY TIE INTO A LITTLE BIT OF YOUR QUESTION ASKING ABOUT INFRASTRUCTURE AND DELIVERY SERVICE. REAL ESTATE DOING THE REQUESTING AN ADDITIONAL 100,000 FOR CONSULTING. SO THERE IS SOME DUE DILIGENCE. THIS ADDITIONAL FUNDING IS FOR INCREASED COST OF APPRAISAL AND SPECIAL PROJECTS. THESE MONIES ARE SET ASIDE FOR PROJECTS TO BE COMPLETED BY OUTSIDE FIRMS WITH THE ASSUMPTION OF APPRAISALS, ENVIRONMENTAL STUDIES, SURVEY WORK AND OTHER LAND MANAGEMENT SERVICES IN RESPONSE TO REQUESTS TO SPECIAL PROJECTS REMINDING THE BOARD, ADMINISTRATION OR LEGAL THAT DO NOT ALREADY HAVE A DEDICATED FUNDING SOURCE. SO KIND OF JUMPING BACK TO WHAT YOU MENTIONED ABOUT THE DELIVERY TEAM AND THE ROLE THAT LAND MANAGEMENT PLAYS. REAL ESTATE WORKS WITH OTHER DEPARTMENTS INCLUDING ADMINISTRATION ESPECIALLY WITH CAPITAL IMPROVEMENT PROJECTS , SPECIAL PROJECTS THAT MAY INVOLVE ANY PARTICULAR LAND INTEREST THAT THE COUNTY MAY HAVE OR WANT TO HAVE . THE TEAM HAS A DEDICATED FUNDING FOR PROJECTS THAT ARE
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NOT FUNDED. SO THE TEAM GOES OUT, TRIES TO LOOK FOR LAND. WE HAVE TO FOLLOW FLORIDA STATUTE AND THEN WE PROCEED. SO IT'S GOING TO BE APPRAISAL, DISPERSE, INQUIRY, APPRAISAL, DEPENDING ON THE VALUE TWO APPRAISALS AND THEN THE TEAM IS ABLE TO GO INTO NEGOTIATIONS. ONCE THAT IS DONE, WHETHER IT IS THE PROJECT MANAGER, THE DEPARTMENT DIRECTOR OR ADMINISTRATION APPROVAL IT IS SUPPORTED WITHIN THE BUDGET, THEN THE TEAM MOST TO GO TO A PARTIAL SALE AGREEMENT THE PROPERTY. HOW THAT HELPS FOR INFRASTRUCTURE DELIVERY IS WELL BEYOND WHEN PROJECTS ARE IDENTIFIED AS A NEED FOR THE COUNTY , THE TEAM CAN THEN GO OUT AND APPROVE . GIS AND SURVEY CAN ACT ONCE THE PROPERTY IS IDENTIFIED. PART OF THE DUE DILIGENCE. IF THERE SURVEY NEEDS AT THE TEAM CAN DO AS SAVINGS INSTEAD OF GOING OUT AND GETTING EXTERNAL CONTRACTOR, THAT IS A BENEFIT BECAUSE WE ARE ABLE TO SAVE ON THE INITIAL BUDGET. LIKEWISE, GIS SERVICES WITH ANY SUPPORTING MAPPING THAT MAY NEED TO BE DONE SURVEY AND GIS WORK IN TANDEM. IF THE PROJECT AND TIME ALLOWS. AND THEN GOING TO THOSE RESULTS. DID THAT ANSWER YOUR QUESTION?>> THAT IS PERFECT, THOSE ARE GOOD EXAMPLES. EVEN , I WAS LOOKING INTO THE 5 MILLION I'M GUESSING THAT' THE MANAGE RETREAT PROGRAM AND THOSE ARE WITH THE DEPARTMENT BUT WE CAN TALK ABOUT THIS WHEN WE GO THROUGH THE LINE ITEM. SO THE
177,000 , THAT'S A LOT. >> YES, MIKE MIGHT NEED YOUR ASSISTANCE. THAT IS NOT SEPARATED OUT INTERNAL TO EXTERNAL SO THAT'S THE VISIT , THE WEB HITS AND THE TRANSACTIONS THAT HAPPEN. BECAUSE THERE ARE SO MANY DIFFERENT SERVICES ATTACHED TO IT IT WAS INITIALLY CREATED , FAIRLY BASIC. OVERTIME, MORE LAYERS HAVE BEEN ADDED TO BENEFIT STAFF PRIMARILY BUT IN THE PUBLIC HAS SEEN A BENEFIT.
ANY QUESTIONS RELATED TO GROWTH MANAGEMENT OR ZONING AS FAR AS USE MEASUREMENTS, I'M SURE DURING BOARD MEETINGS YOU WILL LIKELY SEE SNAPSHOTS FROM IMAP WHERE PEOPLE COME IN AND THEN THEY USE IT, THAT TAKES THE BURDEN OFF STAFF HAVING TO , WHAT IS MY PROPERTY, WHAT IS THIS? WE CAN DIRECT THEM TO IMAP AND THEN THEY CAN DRILL DOWN TO FIND OUT WHO THE COMMISSIONER IS, THE SCHOOL DISTRICT IS, THE VOTING PRECINCT. A LOT OF FUNCTIONALITY IN IMAP WHERE THE PUBLIC HAS POWER IN THEIR HANDS TO ANSWER A LOT OF QUESTIONS.
>> DO YOU WANT TO TALK ABOUT OKAY SO THAT'S ONE OF THE QUESTIONS. HOW OUR SERVICE LEVEL COMPARES TO OTHER MUNICIPALITIES. I KNOW YOU GUYS GO TO SPECIALIZED CONFERENCES AND AWARDS ARE GIVEN. DO YOU WANT TO TALK ABOUT IT?
>> YES I CAN. >> WE HAVE SIX CERTIFIED , THERE IS A CODE OF ETHICS WHEN IT COMES DOWN TO MAINTAINING
AND RETAINING . >> WHAT DO YOU CALL THAT?
>> GIS P. GIS PROFESSIONALS. OKAY. SO, THEY ARE A SORT OF
CREDENTIAL OKAY. >> SOME OF THE AWARDS WE HAVE RECEIVED FROM STORY MAPS , WE DID ONE ON HASTINGS , THERE WAS ALSO FOR HURRICANE MATTHEW, WINNING FIRST PLACE .
>> STATEWIDE? >> NATIONAL. I MAY LET THE CAT OUT OF THE BAG WE WILL BE RECOGNIZED IN THIS YEAR THE MAP BOOK FOR , WHAT'S THE MAP WE HAD? POPULATION YES, POPULATION
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CHANGE OVER THE LAST 10 YEARS WITH THE CENSUS AND IDENTIFYING CENSUS TRACTS AND SIGNIFICANCE OF PERCENTAGE GROWTH, THAT WILL BE RECOGNIZED IN A NATIONAL PUBLICATION. THAT IS SORT OF ASECRET RIGHT NOW. >> WE HAVE A WHOPPING 100 PEOPLE WATCHING. YOUR TEAM ALWAYS IS WORKING BEHIND THE SCENES AND PEOPLE DO NOT ADEQUATELY REALIZE WHAT A HIGH-QUALITY AND HIGH-CALIBER TEAM YOU HAVE. IT IS REALLY IMPRESSIVE TO KNOW NATIONALLY YOU GUYS COMPETE WITH OTHER
SIMILAR TEAMS AND PREVAIL. >> I WILL ADD, I LIKE TO BRAG A LITTLE BIT. WE QUIETLY DO THE WORK. IF ONE OF OUR MAIN SERVERS WERE TO SHUT DOWN MUCH OF COUNTY OPERATIONS WOULD SHUT DOWN. THE BILLING DEPARTMENT WOULD NOT BE ABLE TO DO WHAT THEY NEED TO DO WITH ADDRESSING AND ENVIRONMENTAL, EMERGENCY SERVICES, THINGS OF THAT NATURE. WE ARE A LOT OF LAYERS PUBLISHED ON THE BACKBONE TO COUNTY OPERATIONS. MAKING SURE THAT STAYS AVAILABLE AND OPEN ONLINE, THAT'S THE HIGHEST PRIORITY ONE OF THE HIGHEST PARTIES.
>> WELL YOU GUYS HAVE QUESTIONS ON A SERVICE LEVEL?
>> TALKED A LITTLE BIT BUT ANOTHER DUTY WOULD BE INFRASTRUCTURE TEAM REALLY FINDING LAND FOR PROJECTS. WE HAVE A LOT OF ROADS TO BE BUILT IN A LOT OF PROJECTS TO BE BUILT. I KNOW WE SEE A CHALLENGE GETTING LAND WITH COST AND AVAILABILITY AND THINGS LIKE THAT. WHAT ARE SOME THINGS IN THE PLAN FOR NEXT YEAR TO HELP ENHANCE US GETTING OUT EARLY AND WORKING WITH GROWTH MANAGEMENT OR LONG-TERM PLANNING AND ALL THAT? WHAT ARE SOME THINGS YOU MIGHT NEED TO GET OUT EARLY SO WE CAN START TACKLING THESE THINGS BEFORE THEY ARE EMERGENCIES LIKE WE HAVE NOW.
>> INFRASTRUCTURE IS A REALLY GREAT TEAM AND THE GROUPS INVOLVED. I DON'T KNOW IF MAYBE EXPANDING THAT TO MAKE SURE OTHER PARTNERS WE HAVE REPRESENTATION FROM THE SCHOOL BOARD WHICH IS IMPORTANT. AS THEY GO OUT AND BUILD SCHOOLS THERE IS A TRAFFIC COMPONENT THAT THE COUNTY NEEDS TO BE AWARE OF. SOME OF THE CHALLENGES THAT WE SEE WHICH IS ONE ASK FOR THE INCREASE IN FUNDING IS CITIZENS GETTING LEGAL REPRESENTATION OUT AHEAD OF THE PROJECT AND THAT'S CHALLENGING BECAUSE I DON'T WANT TO SAY IT SLOWS THE PROCESS DOWN, IT ALSO COSTS TAXPAYERS MORE MONEY BECAUSE WE HAVE TO GET OUT IN FRONT OF THEM TO TRY TO ACQUIRE THE RIGHT-OF-WAY AND EASEMENT LAND BEFORE THE PROJECT CAN START OR AT LEAST TO 60%. SO, KNOWING AHEAD OF TIME AND PLANNING WERE DEFTLY HELP US TO KNOW WHAT WE NEED TO GET AND OF COURSE STAFF IS ALWAYS LOOKING FOR PROPERTY AND PLACEMENT OF FUTURE SITES
THAT THE COUNTY NEEDS. >> THAT IS A GREAT QUESTION AND THAT PLAYS IN ALIGNED WITH NEEDS FOR LONG-RANGE PLANNING.
>> A LITTLE SELFISH . LOOKING AT LONG-RANGE PLANNING, BUT IT
IS REALLY IMPORTANT. >> THIS IS A WAY TO REALLY, I THINK MONUMENTALLY SAVE TAXPAYER DOLLARS ON PLANNING FOR ROADWAYS AND INFRASTRUCTURE PROJECTS. SO THAT IS A GREAT QUESTION. IT IS A COLLABORATION WITH GROWTH MANAGEMENT TO BE ABLE TO GET AHEAD OF THE CURVE OF LIKE YOU SAID CITIZENS GETTING LEGAL REPRESENTATION AND THEN THEY INCREASE THE VALUE OR THE TRANSACTION COST. SO, GOOD
>> TO FOLLOW UP WITH THIS SIMILAR , MY MIND WENT COMPLETELY BLANK. I HAD A REALLY GOOD QUESTION.
>> IT IS MONDAY. >> WE CAN GET BACK TO IT. I HAD
A REALLY GOOD QUESTION. >> WE CAN GET TO THE LINE ITEM.
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I WANTED TO VERIFY A COUPLE THINGS, CONSULTING SERVICES MENTIONING 100,000 BUDGETED FOR OR REQUESTED AND I THINK THERE'S PROBABLY AN INCREASE OF 700 704 750 . CAN YOU BREAKTHAT DOWN A LITTLE BIT? >> THAT IS THE AGREEMENT COMBINED INTO THAT CATEGORY. THAT'S WHY THERE'S SUCH A
LARGE INCREASE. >> THAT WAS ON SLIDE ONE. I DID NOT REALIZE AND THEN 5 MILLION EXPENDITURE. AND I AM ASSUMING
THAT'S THE BUYOUT PROGRAM. >> THAT IS THE MANAGE RETREAT STATE APPROPRIATED FUNDING THAT WE ARE STILL WORKING WITH THE STATE. IT HAS BEEN AWARDED TO THE COUNTY, BUT WE ARE WORKING WITH THE STATE ON REGULATIONS THAT THE COUNTY HAS TO FOLLOW.
THAT HAS BEEN EARMARKED. >> YES. CARRIED FORWARD.
>> WE WOULD CARRY FORWARD TO THE POINT OF WE WOULD HAVE TO DETERMINE PUBLIC MATCHING REQUIREMENTS, WHAT THE REQUIREMENTS STAND WITH THE LEGISLATIVE TEAM LOOKING AT SOME OTHER GRANT OPPORTUNITIES IF THERE IS NOT , FOR THE MATCH. THAT IS BEING BROUGHT BACK LATER THIS SUMMER.
>> COREY YOU ARE WORKING WITH JOE AND OTHERS TO DEVELOP A LITTLE MORE DETAILED PLAN ON HOW DO WE MOVE FORWARD KNOWING WHAT THE RULES LOOKING LIKE COMING DOWN WHAT DO WE DO? HOW
DO WE GET THE MOST OUT OF IT? >> WE WANT TO MAXIMIZE THIS OPPORTUNITY. WE ARE WORKING WITH JOE AND THE LEGISLATORS
AND THE STATE TO WORK IT OUT. >> I THINK THAT'S THE ONLY TWO VARIABLES THAT IS LARGE ENOUGH WORTH MENTIONING. THE OTHER QUESTION WAS ROCKIES TEAM, THEY HAVE BEEN WORKING HARD FOR A COUPLE YEARS DEVELOPING THIS GIS SYSTEM PRIMARILY NOT FOR PROVIDING THIS INFORMATION RELATED TO PROPERTY OR ELEVATION AND ALL THE THINGS, MORE FOR THE CAPITAL IMPROVEMENT PROJECTS AND TRACKING OF FUNDING AND PROCESS AND UPDATES AND THINGS LIKE THAT. HOW ARE THEY WORKING WITH
YOUR TEAM? >> WE HAVE STARTED MEETING WITH INTERNAL GIS , THE DIVISIONS SO ROCKIES TEAM, PUBLIC WORKS, UTILITIES AND WE ARE HOPING TO CONNECT WITH RECREATION . WE JUST GOT SOME AND WE ARE WORKING WITH MOSQUITO CONTROL.
THEY HAVE A GIS TEAM SO WE HAVE A QUARTERLY MEETING AND THOSE IDEAS HAVE BEEN BROUGHT UP FOR DISCUSSION ON HOW WE CAN BETTER WORK TOGETHER TO MAYBE REDUCE DUPLICATION IN SOME CASES DUPLICATING EFFORTS INSTEAD OF COMBINING AND SHARING RESOURCES AND THEN TYING IN SYSTEMS TOGETHER TO PROVIDE MORE
COMPREHENSIVE INFORMATION. >> GREAT AND FACILITY MANAGEMENT ALONG WITH GIS THAT WOULD BE GREAT. THAT'S ALL THE
QUESTIONS. >> IT CAME BACK. SO THIS IS A LINE ITEM IN CONSULTING. ONE OF THE THINGS WE ARE STARTING TO CHALLENGE WITH , TRANSFERRING IMPACT THE EXCESS IMPACT FEE CREDITS. TRYING TO GET A JUMP START ON THAT EARLY SO SOMEBODY COMES IN AND SAYS WE WANT TO CONTRIBUTE THE LAND AND THE FIRE STATION WE PUT A VALUE ON THAT BEFORE COMMERCIAL HIGHEST BEST USE VALUE WHICH MEANS YOU HAVE TO DO EXTRA WORK. WE TALKED ABOUT BUILDING A LITTLE EXTRA FUNDING IN THERE SO THE PROJECTS COMING WE CAN DO APPRAISALS BASED ON PRIOR TO APPROVAL AND PUT IT IN TO THE DEVELOPER AGREEMENT TO SAY WE WILL TAKE THIS, BUT YOUR CREDIT IS THIS. NEVER USED TO BE AN ISSUE, NOW IT IS REAL MONEY SO WHEN THEY SAW THAT IT IS MONEY THE COUNTY DOES NOT GET BUT IMPACTS. WE WANT TO MAKE SURE WE ARE ONLY PAYING WHAT THE PROPERTY IS WORTH. WE DO NEED
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TO PAY THEM, BUT ONLY WHAT IT'S WORTH AND THEY ARE OFFERING PRIOR TO RECEIVING ANY DEVELOPMENT APPROVAL SO DID YOU ADD A LITTLE EXTRA COST? I KNOW IT WILL COST MORE MONEY TO DOTHAT. >> THE BEST PART OF THAT
100,000. >> SOME OF THAT IS TO DO THAT
WORK. >> YES AND YOU ARE CORRECT I DON'T WANT TO SPEAK ON BEHALF OF GROWTH MANAGEMENT BUT THAT HAS BEEN A CHALLENGE TO DISCUSS. BY STATUTE WE GET APPRAISALS THE APPRAISAL DOES HIGHEST AND BEST USE WHEN DEVELOPERS COME IN WITH PROJECTS AT THE TIME THAT THEY GET THE APPROVAL , THAT SHOULD BE FOLLOWING UP AND THAT SHOULD LIKELY BE THE TIME THAT WE ASSESS VALUE, NOT AFTER IT HAS GONE THROUGH A PLAN AMENDMENT OR REZONING THEN IT IS HIGH AND BEST USE CHANGE AND THEY HAVE TO GET FAIR MARKET VALUE.
PROCEDURALLY THAT IS SOMETHING WE ARE LOOKING AT INTERNALLY.
TO SAVE TAXPAYER DOLLARS. NOT PAY MORE THAN WHAT WE NEED TO.
>> THAT WAS A BIG THING. WHEN THE COMMISSIONER WAS HERE AND WE STARTED LOOKING AT WORKING WITH COUNTY ATTORNEY OFFICE INCLUDING CERTAIN LANGUAGE IN DEVELOPMENT CODE OR POTENTIALLY IN THE DEVELOPMENT AGREEMENTS TO IDENTIFY THE TIME OF THE VALUATION OF THE VALUE OF PROPERTY AND THAT GOES WITH LONG-RANGE PLANNING. I AM CURIOUS. I NEED TO ASK MIKE WHERE WE ARE WITH THOSE. WE HAVE NOT NEGOTIATED A LOT OF DEVELOPING AGREEMENTS, BUT I KNOW THERE WAS A TEMPLATE CREATED TO INCLUDE THE HIGHEST AND BEST USE, TIMESTAMP OF WHEN THAT IS ACTUALLY APPLIED FOR US SO WE ARE NOT PAYING A LOT MORE . OKAY, THAT WAS A GOOD QUESTION.
>> FOR SOME REASON IT FLIPPED OUT OF MY MIND.
>> KNOW WE HAVE A TEMPLATE FOR LANGUAGE BUT THE COUNTY ATTORNEY TO SEE THAT IS STANDARD LANGUAGE WE WOULD LIKE TO INCLUDE WHEN WE DO NEGOTIATE A DEVELOPMENT AGREEMENT.
>> WE TALKED ABOUT PUTTING A NUMBER IN BASED ON APPRAISAL.
GIVING FEEDBACK AT THE TIME OF APPROVAL. WHEN YOU TRANSFER.
>> VERY GOOD. >> WE HAVE TO BE CAREFUL WHEN WE TRANSFER. WE DON'T WANT TO TRANSFER TOO EARLY.
>> I KNOW A COUPLE TIMES OVER THE YEARS THERE HAVE BEEN OPPORTUNITIES THAT HAVE ARISEN WHERE LAND HAS BEEN AVAILABLE, THINKING BEACH ACCESS. DO WE HAVE THE ABILITY TO GIVE IT IF THOSE OPPORTUNITIES ARISE AGAIN? MEANING IS IT RELYING UPON A PROJECT IN ORDER , WE DON'T HAVE ANYTHING BUILT IN,
IN TERMS OF RESPONDING ? >> THE RESPONSE WOULD BE IF AN OPPORTUNITY AROSE, I WILL GIVE A GOOD EXAMPLE. A COUPLE YEARS AGO THAT WAS AN OPPORTUNITY. IT WAS PART OF RECREATION OVERALL MASTER PLAN. MORE BOAT ACCESS AND PARKS. WE WERE ABLE, SOME OF THE FUNDING WE HAD WE WERE ABLE TO GET APPRAISALS AND THEN I BELIEVE OMB AND ADMINISTRATION HAD TO GET CREATIVE WITH HOW BECAUSE IT WAS NOT A CAPITAL IMPROVEMENT PROJECT, ON WHERE THE FUNDING SOURCE CAME FROM. FORTUNATELY, IT RECOGNIZED THIS WAS SIGNIFICANT PROPERTY IN A UNIQUE LOCATION. WE WERE ABLE TO GET APPRAISALS AND THE BOARD ULTIMATELY APPROVED THE PURCHASE. THAT WAS A VERY UNIQUE. SOMETHIG WE WOULD NOT SEE VERY OFTEN. THAT IS KIND OF WHAT THAT FUNDING IS. WE DON'T HAVE A BUDGET OF OURSELVES TO SPEND MONEY ON LARGE PURCHASES. WE DO IT ON BEHALF OF OTHER DEPARTMENTS. THAT FUNDING ALLOWS US TO GET THE WHEELS TURNING BECAUSE WHAT WE SEE NOW IS THAT IT IS A MISSED OPPORTUNITY. IF YOU HAVE TO COME TO THE BOARD AND THEN ASK FOR FUNDING FOR DUE DILIGENCE OR APPRAISAL, THAT CAN TAKE A MONTH. BY THAT TIME THE SELLER MAY SELL TO SOMEONE ELSE. SO WE ARE ABLE TO COME TO THEM AND SAY WITH ADMINISTRATIVE APPROVAL HERE IS AN OPPORTUNITY. THIS MAY FIT A CERTAIN CATEGORY. WOULD YOU LIKE US TO PROCEED WITH
[00:35:03]
NEGOTIATION , GETTING THE APPRAISAL AND STARTING THE DIALOGUE SO THE SELLER AT LEAST KNOWS THAT THE COUNTY IS SERIOUS AND THEY ARE WILLING TO ACT QUICKLY. THE PROCESS IS ALREADY KIND OF SLOW, BUT THIS HELPS SPEED UP WHAT IS ALREADYA SLOW PROCESS. >> THANK YOU. IF THERE IS NO QUESTIONS I THINK WE ARE 10 MINUTES BEHIND. SO. THANK YOU FOR EVERYTHING YOU GUYS DO. GREAT JOB. I WANT TO PERSONALLY THANK YOU FOR YOUR GENEROSITY WITH OUR PROGRAM
[Purchasing and Contract Management]
>> LET'S START WITH YOU INTRODUCING YOURSELF AND YOUR
TEAM. >> PURCHASING DEPARTMENT. TEAM IS ALL THE THINGS YOU HAVE BEEN HEARING ABOUT FOR THE LAST TWO OR THREE WEEKS. OUR TEAM CURRENTLY, WE HAVE GOT 13 POSITIONS, 12 ARE FILLED WITH 10 PROCUREMENT COORDINATORS AND WE HAVE A SECOND PURCHASING MANAGER CURRENTLY OPENED THAT WE ARE TRYING TO FILL. WE HAVE GOT THE TEAMS ORGANIZED BY SERVICE , SO WE HAVE COORDINATOR TO HANDLE COMMODITIES AND COORDINATOR SUITABLE SERVICES AND COORDINATORS WHO HANDLE CONSTRUCTION. PURCHASING MANAGER OVERSEES ALL OF THEM AND I OVERSEE ALL OF THEM. WE ARE ACTUALLY , TO GET INTO THE ASK AS WE TALK ABOUT STUFF ONE OF THE THINGS WE ARE ASKING ABOUT OR ASKING FOR IN 25 IS THREE POSITIONS. TWO OF THE POSITIONS ARE STRICTLY STAFF ADMINISTRATIVE AND PROCUREMENT COORDINATOR, ADMINISTRATIVE LARGELY TO ASSIST WITH TAKING AWAY A LOT OF THE ADMINISTRATIVE MINUTIA FROM THE PROCUREMENT COORDINATOR SO THEY CAN FOCUS ON TECHNICAL ASPECTS OF THEIR JOB AND RESPONSIBILITIES. PROCUREMENT COORDINATOR IN THERE IS LARGELY TO FURTHER SEPARATE THE WORKLOAD TO HELP TO CARRY IT AND TO ALLOW THEM TO BECOME MORE RESPONSIVE AND THE BUSINESS SYSTEM ANALYST IS RELATED TO THE RECOMMENDATION AND THE MARKET RELATED TO THE ERP AND SYSTEMS MANAGEMENT. WE ARE LOOKING AT ROUGHLY HALF A DOZEN OR MORE SYSTEMS THAT ARE EITHER ONLINE CURRENTLY OR GOING TO BE ONLINE AND CURRENTLY THOSE SYSTEMS ARE MANAGED AS OTHER DUTIES AS ASSIGNED. IT IS HANDED TO SOMEONE WHO POTENTIALLY HAS THE MOST AVAILABILITY AND FAMILIARITY TO HANDLE IT AND THAT'S NOT THE BEST WAY TO MANAGE. THERE NEEDS TO BE SOMEBODY DEDICATED TO THAT SAY DON'T PUT ON SOMETHING IMPORTANT TO HANDLE SYSTEM UPDATES AND MANAGE DATA AND THAT KIND OF THINGS. THOSE ARE REQUESTS CURRENTLY IN THE
BUDGET FOR PURCHASING. >> SO THERE WERE THREE FTES?
>> YES AND LARRY FOR INCREASED SERVICE LEVEL. TO MAINTAIN A CURRENT SERVICE LEVEL I WOULD BE LOOKING FOR THE ADMIN COORDINATOR AND BUSINESS ANALYST, PROCUREMENT IS TO HELP INCREASE RESPONSIVENESS TO THE DEPARTMENTS. WITH THE NEEDS AND
[00:40:02]
WORKLOAD COMING DOWN THE PIKE IN ORDER FOR US TO MAINTAIN A LEVEL OF RESPONSIVENESS WE WOULD LOOK FOR THAT COORDINATOR AND ANALYST TO HELP TO MANAGE THE WORKLOAD THAT CONTINUES TOCOME TO US. >> PRIORITIES WOULD BE THE FIRST TWO IN THE THIRD WOULD BE OKAY.
>> OTHER REQUESTS IN THE BUDGET. WE HAVE GOT PROCUREMENT CONSULTING REQUESTS AND THIS IS LARGELY TO AID AND ASSIST OUR STAFF WITH REVIEWING AND UPDATING PROCESSES AND PRACTICES. ALWAYS LOOKING TO ELIMINATE UNNECESSARY BUREAUCRACY AND KEEP UP WITH BEST PRACTICES FOR CHANGING REGULATION. TEMPLATES AND FORMS GO ALONG WITH THAT AND WE ARE ALSO LOOKING AT AS PART OF THE DISCUSSION WITH LOCAL PREFERENCE CHANGE THEIR CONVERSATION ABOUT DEVELOPMENT AND TRAINING FOR INTERNAL AND EXTERNAL SUPPLIERS AND CONTRACTORS AND THINGS. THAT IS A PRETTY BIG HALL AND USING EXTERNAL CONSULTANTS WOULD HELP DEVELOP THAT TO CREATE THAT MESSAGE IN A WAY THAT IS DIGESTIBLE AND HELPFUL AS FOR SUPPLIERS AND CONTRACTORS AND THINGS RECEIVING IT. WE WOULD LIKE TO UTILIZE THEM A LOT FOR THAT.
>> THAT'S GREAT. PEOPLE IN THIS SERVICES TO REVIEW YOUR CURRENT PROCESS AND PRACTICE ALREADY ON YOUR OWN AND YOUR TEAM YOU HAVE SORT OF IN THE PAST SIX MONTHS WITH MORE OF A COLLABORATIVE METHOD IMPROVED SIGNIFICANTLY YOUR ABILITY TO DELIVER THE PROCUREMENT SUPPORT TO THE TEAM.
>> THE BIGGEST CHANGES CAME IN 2022 WHEN WE CHANGE THE POLICY.
IT ALLOWED US TO RIGHT SIZE THE EFFORT TO PROCUREMENTS OF THE PROCUREMENT CHANGE THE BOARD CHANGED AND THAT HAD A BIG IMPACT. WE WERE TAKING HUNDREDS OF THINGS TO THE BOARD WHEREAS NOW IT IS A MUCH MORE MANAGEABLE NUMBER TO GO TO THE BOARD FOR REVIEW AND THEN WE TOOK A LOT OF THINGS OUT OF PROCUREMENT THAT IS NOT TO BE ENROLLMENT PROCUREMENT. IT IS A LOT MORE ADMINISTRATIVE HEAVY AND A LOT OF THOSE THINGS DID NOT NEED TO BE IN IT. IT WAS THE DOLLAR AMOUNT SO CHANGING THE THRESHOLD WAS PROBABLY THE BIGGEST IMPROVEMENT IN THE PROCESS. FOR THE USER DEPARTMENT.
>> I REMEMBER THAT. >> IT HAS SHOWN. WE DO SO MUCH MORE NOW IN INFORMAL PROCUREMENT WE WANT TO PUT OUT IN A BID PROCESS OR RFP THAT WE DON'T HAVE TO DO.
>> STILL ALL COMPETITIVE. SOURCE OF THE GOOD PRICES.
>> ALL COMPLAINED MAXIMIZING COMPETITION.
>> YOU JUST DON'T HAVE TO WAIT TO SIX WEEKS TO GO.
>> IT IS NOT AS CUMBERSOME. IT IS NOT A SEALED PROPOSAL WHERE THEM TO PUT TOGETHER HUNDREDS OF PAGES OF INFORMATION AND DOCUMENTATION IT IS A MUCH MORE NIMBLE PROCESS LASTLY THE OTHER REQUEST IN THE 25 BUDGET ASIDE FROM THE STANDARD THINGS THAT GO WITH RUNNING A DEPARTMENT ARE LEGAL FEES. WE HAD LEGAL FEES THIS YEAR AND WE HAVE UTILIZED THEM, WE UTILIZED THEM FOR ASSISTANCE AND DEVELOPING A CONTRACT WE WANTED TO MAKE SURE WE WERE CHECKING ALL THE BOXES NOT LEAVING ANYTHING OPEN TO RISK ARE MITIGATING AS MUCH RISK AS POSSIBLE. I AM USING THOSE TO REVAMP THE DESIGN BUILD TEMPLATE. WE HAVE A GOOD TEMPLATE WHICH COULD BE BETTER SO WE GET OUTSIDE COUNCIL TO HELP WITH THAT AND THE INTENT WOULD BE TO KIND OF EXPAND THAT IMPROVEMENT AND UPDATE TO OTHER TEMPLATES AND CONTRACTS AND THEN TO HAVE IT AVAILABLE IF THERE'S ANOTHER SPECIALIZED TEMPLATE WE NEED TO DEVELOP WE WOULD LOOK TO OUTSIDE COUNCIL.
ASIDE FROM THAT THE USUAL CHANGES , THIS IS KIND OF LOOKING AT COMPARISON BETWEEN 23 AND 24 . WE WERE PRETTY MUCH ON TRACK SIMILAR TO LAST YEAR WITH OUR FORMAL PROCUREMENT, INFORMAL PROCUREMENTS LOOK A LITTLE BIT TO BE BEHIND BUT AS IT GETS CLOSER TO JUNE, JULY OR AUGUST WE WILL SEE THAT TAKE UP. THAT'S WHERE PEOPLE ARE EITHER, DIARIES HAVE CHANGED
[00:45:04]
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
AND IT ENCOMPASSES A WHOLE BUNCH OF THINGS. SO THIS IS JUST PROCUREMENT AND CONTRACTS. IS NOT INCLUDE REQUISITIONS AND PO'S, THIS DOES NOT INCLUDE ALL THE ADMINISTRATIVE WORK THAT WE DO WITH CONTRACTS IN PROTEST DISPUTES. NEGOTIATING A NEW CONCEPT ON A CONTRACT OR PIVOTING. WE HAVE GOTTEN USED TO THIS PROCESS OF PIVOTING , THAT TAKES WORK WITH CONTRACTS . NOT JUST HERE IS A NEW FORM SIGN AND MOVE ON, THERE'S A LOT OF WORK TIED INTO IT. THAT IS NOT REPRESENTATIVE OF THE
NUMBERS. >> IT IS ALL IN THIS LINE OF
WORK. >> THERE IS A LOT GOING ON. IT
DOES NOT SEEM TO BE REDUCING. >> I HAVE A QUESTION ABOUT CENTRALIZING OR DECENTRALIZING BECAUSE THAT IS A CONCEPT THAT WAS DISCUSSED A LOT IN THE PAST AND I DON'T KNOW WHERE WE ARE.
I KNOW YOU HAD USERS, PUBLIC WORKS, UTILITY, THE ONES THAT HAVE A LOT MORE PROJECTS AND AT SOME POINT I TALKED ABOUT DECENTRALIZING SO WHERE ARE WE WITH THAT?
>> I AM AGAINST IT. I WILL TELL YOU I AM NOT FOR IT. THESE CAUSE A LOT OF PROBLEMS WITH PURCHASING. THE WHOLE PREMISE IS TO BE AN OBJECTIVE PARTY NOT IMMERSED IN THE DEPARTMENT OR WITH CONSULTANTS AND CONTRACTORS. PROJECT MANAGERS AND DEPARTMENTS HAVE TO BUILD A RAPPORT WITH SUPPLIERS AND PEOPLE THEY WORK WITH. THEY HAVE TO GET PROJECTS DONE, IT HAS TO BE A SYMBIOTIC RELATIONSHIP. PURCHASING HAS TO SAY NO. WE HAVE TO BE ABLE TO SAY NO, BUT. NOT TRYING TO BE A WALL OR A GATE, BUT ESSENTIALLY WE ARE A GATE TO STOP PEOPLE FROM KNEE JERKING AND SPENDING AND SAYING WE KNOW A GUY AND THAT BECOMES REALLY DIFFICULT WHEN YOU ARE EMBEDDED IN THE DEPARTMENT. DIFFICULT TO BE SEPARATE FROM THE DEPARTMENTS.
IT'S HARD TO TELL PEOPLE THAT YOU SEE AROUND CAMPUS OR AT MEETINGS YOU CAN DO THAT WILL WALK THAT BACK. IT BECOMES DIFFICULT TO DO THAT WHEN YOU ARE NEXT TO THEM AND THEY SAY I HAVE TO HAVE THIS YESTERDAY OR THIS IS 10 WEEKS WAITING. IT BECOMES HARD TO BE THAT POINT OF OBJECTIVITY AND SEPARATION.
WE ALSO PROVIDE A BUFFER. SO SOMETIMES WE HAVE TO CARRY THE LOAD OF HANDLING THE DISPUTE. THE PROJECT MANAGER TAKES IT TO A POINT BUT THE ENDGAME IS TO KEEP IT WORKING SO WE HAVE TO BE THE HEAVY SOMETIMES AND IT'S MORE EFFECTIVE WHEN YOU ARE NOT IN THERE LIKE TRADING LUNCHES AND SWAPPING STORIES BECAUSE THAT'S HARD FOR PEOPLE. IT IS HARDLY VISIBLE TO LOCK ON THE HALLWAY AND THE BE LIKE IT'S GREAT BUT I HAVE TO TELL YOU YOU CAN'T DO THAT. IT BECOMES A DIFFICULT
RELATIONSHIP TO MANAGE. >> GOTCHA. SO IT IS A NECESSARY MECHANISM FOR CHECKS AND BALANCES.
>> TO FOLLOW UP. ONE OF THE THINGS TO EXPAND ON ONE OF THE THINGS THAT WORKED REALLY WELL OVER THE LAST COUPLE YEARS IS THERE IS AN INTEGRATED DELIVERY TEAM WHERE THE BUYER GOES OUT
[00:50:04]
TO THE DEPARTMENTS AND MEET ON THEIR MONTHLY MEETINGS. HERE THE PROJECTS COORDINATE. THEY ARE NOT IN THE OFFICE AND NOW THAT I HAVE WATCHED IT, THE COORDINATION GIVES YOU WHAT THE IMMERSION WOULD GIVE YOU WITHOUT THE BAD STUFF BECAUSE THEY CAN STILL BE CHECKS AND BALANCES. I THINK THAT'S ONE REASON YOU NEED THIS OTHER MANAGER. IT TAKES HIGHER-LEVEL SKILLS TO GO TO THE PUBLIC WORKS AND UTILITIES AND FACILITIES AND SIT WITH THE CIP MANAGERS WHO SAY I HAVE TO DO THIS OR THAT. HERE ARE THE RULES, HERE'S THE PROCESS LET'S GET STARTED NOW SO YOU DON'T GET BEHIND. THAT HAS WORKED REALLY WELL. THAT'S PROBABLY THE BEST THING YOU HAVE DONE, PUT PEOPLE IN THOSE MEETINGS. IT IS JUST THE INTEGRATED DELIVERY. SO AS THEY ARE PART OF THE TEAM THEY ARE NOT SITTING NEXT TO THEM SO THEY WOULD BE OBJECTIVE WHEN PROBLEMS HAPPEN WHICH THEY HAVE HAPPENED.>> VERY GOOD, I KNOW YOU HAVE A LOT OF DEMAND AND SOMETIMES THEY CONFLICT WITH EACH OTHER IF YOU DON'T DO IT RIGHT AS WE ARE COUNTING ON YOU TO DO IT RIGHT. SO THE CONDITION LIST YOU HAVE TO EXPEDITE THINGS AND MAKE IT FASTER FOR THE DEPARTMENT. YOU HAVE TO HOLD THE GATE , YOU ARE THE GATEKEEPER OF CHECKS AND BALANCES SO SOMETIMES YOU HAVE TO SAY NO TO STAFF , SO I APPRECIATE ALL THAT YOU DO.
WITH A VERY SMALL AMOUNT OF STAFF MEMBERS. THAT LEADS TO THE QUESTION THAT I ASK ALMOST ALL DEPARTMENTS IF YOU HAVE TIME AND SOME PROBABLY NEED IT MORE THAN OTHERS. RETENTION AND RECRUITMENT. ARE THERE ANYTHING YOU CAN DO TO HELP MAKE SURE YOUR STAFF IS UNDER ESSENTIAL WORKLOAD, THAT ARE HAPPY TO
COME TO WORK AND . >> WE ARE ALWAYS LOOKING FOR HOW CAN WE IMPROVE AND DO BETTER? HOW DO WE GET THOSE GOOD CANDIDATES THAT , FOR A LONG TIME, GOING BACK YEARS PURCHASING WAS KIND OF A GARBAGE DISPOSAL FOR OTHER DEPARTMENTS. IF THERE WAS A PROBLEM AREA SEND THEM TO PURCHASING THEY WILL EITHER WEED THEMSELVES OUT OR HANG OUT FOR HOWEVER LONG. I DON'T THINK WE ARE THAT GARBAGE DISPOSAL ANYMORE. WE HAVE WORKED REALLY HARD TO NOT BE, BUT I WILL SAY WORKING WITH HR IN THE LAST YEAR OR SO WE HAVE TRIED TO COME UP WITH A GOOD STRATEGY TO GET QUALIFIED PEOPLE. IT IS FUNNY BECAUSE ALMOST EVERY JOB WE POST , WE BUY STUFF SO THAT MAKES ME QUALIFIED. I HAVE DONE RETAIL AND IT'S LIKE THAT'S CUTE BUT THAT'S NOT WHAT WE DO. NO OFFENSE TO THOSE CANDIDATES OR ANYTHING, BUT THIS IS A DIFFERENT BALLGAME AND THERE IS SO MUCH MORE INVOLVED AND IT DOES TAKE SOMEONE WITH EITHER A BACKGROUND EXPERIENCE TO UNDERSTAND THE LEVEL ESPECIALLY WHEN WE TALK ABOUT HIGHER-LEVEL PROFESSIONAL . THESE ARE PEOPLE DEALING WITH TECHNICAL STUFF ALONG THE SAME LINES AS CIP MANAGERS, PROJECT MANAGERS AND THE UPPER TECHNICAL LEVEL OF THE DEPARTMENT POSITIONS.
PEOPLE DO NOT SEE THEM THAT WAY, THEY SEE PROCUREMENT AS CLERKS AND WE TRY HARD NOT TO BE CLERKS BECAUSE THAT'S WHERE
YOU GET INTO TROUBLE. >> SO DO YOU FEEL LIKE THE COMPENSATION STRUCTURE THAT YOU HAVE CURRENTLY RECOGNIZES THAT IMPORTANCE AND THAT CALIBER OF EXPERTISE?
>> I THINK WE HAVE MADE STRIDES IN THAT DIRECTION. THERE IS ROOM TO IMPROVE, PROCUREMENT IS PUSHING FOR PROFESSIONAL RECOGNITION WHEREAS LICENSURE AND CERTIFICATION AND STUFF LIKE THAT, AS AN INDUSTRY WE ARE PUSHING FOR THE SAME SIMILAR RECOGNITION. WEATHER IS THE REPROGRAMS SPECIFIC TO PROCUREMENT. WITH MORE WORK ON THAT , ON THE SALARY SIDE AND COMPENSATION SIDE IT WILL WORK ITSELF OUT.
>> I VIEW PROCUREMENT AND CONTRACT MANAGEMENT , YOUR THE GATEKEEPER AND WE DO BUY A LOT OF THINGS. WE BUY A LOT OF SERVICES AND THAT'S ESSENTIAL TO DO IT RIGHT. YOU ARE THE
TEAM TO SAFEGUARD THAT. >> WE WORK HEAVILY , WE ARE IN THE WEEDS OF CONTRACTS AS MUCH AS THEY ARE, IF NOT MORE. WE ARE THE KIND OF GO-BETWEEN. WE TRY NOT TO MAKE IT LAWYER TO LAWYER BECAUSE THAT BOGGS THINGS DOWN AND WILL LIMIT PROGRESS WHEN WE HAVE TIMELINES AND EXPECTATIONS. TO TRY TO NAVIGATE AS MUCH AS POSSIBLE WITHOUT GETTING TO THAT POINT.
BECAUSE WE DO TRY TO UNDERSTAND MORE OF THE USER NEEDS AND LEGALITY AND NOT JUST THIS IS THE VERBIAGE , IT IS WHAT IT IS SO WHICH I DO NOT HAVE THAT BLACK AND WHITE STARK
[00:55:03]
PERCEPTION. SO WE DO A LOT OF HEAVY LIFTING ON THE LEGAL AND REVELATORY SIDE AND ALL OF THAT. IT IS A LOT.>> THANK YOU FOR WHAT YOU DO AND YOUR TEAM. GREAT WORK.
ANYTHING ELSE? >> WE TALKED ABOUT THIS ON THE
WAY OUT. >> STILL A CHALLENGE AND THERE IS SOME OPPORTUNITY THERE. IF THE BOARD ULTIMATELY APPROVED ADDITIONAL POSITIONS WE WOULD ACCOMMODATE .
>> WE BRING ON THE PURCHASING MANAGER. WE DON'T HAVE A SPOT CURRENTLY, THE SPACE DOWNSTAIRS OPENING UP PROVIDES A RELEASE VALVE FOR THAT, BUT IT IS NOT THE PERMANENT ANSWER. BUT YES, PURCHASING HAS BEEN MOVED A COUPLE OF TIMES WITHOUT CONSIDERATION FOR FUNCTION AND HOPEFULLY WE CAN FIX THAT GOING
FORWARD. >> RECOGNITION OF THE PROFESSIONALISM THIS TEAM REQUIRES. WE HAVE BEEN TALKING ABOUT A SPECIAL PLANNING WITHIN THE BUILDING. WITH THE ADDITIONAL SERVICE CENTER, MAYBE MANAGEMENT CAN BE THE ONE NOT WORKING FROM THIS BUILDING WHERE YOU CAN EXPAND . WE HAVE NOT TALKED TO THEM, WE TALK ABOUT IT CONCEPTUALLY BUT WE HAVE NOT HAD A CHANCE. I THINK IS GOING TO CELEBRATE. HE HAS BEEN WATCHING UP TO THIS POINT. I THINK THERE'S DEFINITELY OPPORTUNITY FOR PROPER WORK, WORKPLACE FOR YOUR STAFF.
>> LOCATION AND I TALKED WITH MY TEAM AND LOCATION IS NOT AS IMPORTANT AS A FUNCTION SPACE. SO THAT MAKES A BIG DIFFERENCE.
PURCHASING IS A TOUGH JOB AS IT IS, NOT SAYING IT'S TOUGHER THAN ANY OTHER AREA, BUT WHEN YOU'RE IN A SPACE THAT DOES NOT WORK FOR THE FUNCTION IT MAKES IT THAT MUCH HARDER TO COME IN AND KICK DOWN THE DOOR EVERY DAY SO TO SPEAK.
>> GOOD, GOOD QUESTION. ANYTHING ELSE? OKAY, THANK YOU.
[Emergency Management]
[01:00:15]
>>> GOOD MORNING EVERYBODY. SAVING THE BEST FOR LAST. OKAY SO IT IS PRETTY VANILLA. I DON'T HAVE A LOT OF REQUESTS IN THE BUDGET FOR THIS YEAR BUT MORE FOR THE GENERAL PUBLIC BECAUSE EVERYBODY IN THE ROOM KNOWS KIND OF WHAT WE DO. I WANTED TO KIND OF SHOW EMERGENCY MANAGEMENT OVERSEES THREE AREAS. WHERE THE EMERGENCY OPERATIONS CENTER , DISASTER RECOVERY FALLS UNDER EMERGENCY MANAGEMENT WITH THE EMERGENCY OPERATIONS CENTER, BUT AFTER RECOVERY TOUCHES A LOT OF OTHER THINGS I WANTED TO PULL IT OUT SO WE CAN TALK ABOUT SOME THINGS THEY DO AND THEN COASTAL MANAGEMENT THAT OVERSEES THE BIG PROJECTS ON THE BEACH. GOING FROM EMERGENCY MANAGEMENT FIRST. WE ARE NOT ASKING , WE ARE FULLY STAFFED WE DO HAVE ONE VACANCY WE WILL BE HIRING SOMETIME THIS YEAR WORKING ON JOB INTERVIEWS, UPDATES AND KELLY IS DOING A GOOD JOB TO MEET THE NEEDS OF THE EEOC SO WE WILL PUT OUT THAT THEY CAN SEE THIS YEAR. ONE OF THE THINGS THAT HAPPENED IN 24 WHICH AFFECTED THE BUDGET A LITTLE BIT , WHEN YOU LOOK AT NUMBERS DISASTER RECOVERY PROJECT MANAGER FELL UNDER OPERATING MANAGEMENT INSTEAD OF ITS OWN THING. IT CAME AFTER US SO THAT WAS JUST INCORPORATED INTO THE EEOC. JUST LIKE A LOT OF THE OTHER DEPARTMENTS A LOT OF THE NUMBERS ARE BASED ON PROJECTS SO WE DO A LOT OF GRANT FUNDED PROJECTS. SO YEAR-BY-YEAR GOING UP AND DOWN BASED ON THOSE TYPES OF ACTIVITIES. LARGELY OPERATING COST IS FLAT , THE SAME AS THE LAST COUPLE YEARS. FOR EXAMPLE WE HAD SOME FUNDED PROJECTS COMING IN THIS YEAR , LAST YEAR FROM THIS YEAR THAT WE WILL NOT HAVE NEXT YEAR. WE HAVE SOME OF THE PROJECTS WE LOOK AT THE, 25 THAT WILL EVEN OUT. THE ONLY BIG DIFFERENCE FROM LAST YEAR TO THIS YEAR IN A SENSE OF FUNDING IS THE SHELTER PROGRAM THESE ARE THE FUNDS WE WERE USING TO HARDEN SCHOOLS AS THEY COME ONLINE FOR EMERGENCY SHELTERS. THIS YEAR TO KEEP THAT GOING WE HAVE ASKED FUNDING IN THE BUDGET SO WE COULD HARDEN THE SCHOOL IF IT PRESENTS ITSELF AS A WORTHY CANDIDATE FOR EMERGENCY SHELTER. NOT EVERY SCHOOL IS EMERGENCY SHELTER, NOT LOCATIONS, NOT EVERY YEAR WE WOULD BUILD A NEW OR HARDEN A NEW SCHOOL. THE FUNDING WE PUT INTO THE BUDGET IS NOT , I GUESS NOT A CARRYFORWARD OR CONTINUATION. IF WE DON'T USE IT THIS YEAR WE WOULD USE IT FOR THE NEXT YEAR AND IF THE NEXT YEAR COMES ALONG WE HAVE A SCHOOL WE WOULD LOVE TO ASKED TO REPLENISH THAT FOR THE NEXT SO THAT'S KIND OF HOW THAT FUNDING DOLLARS WORK . IN A NUTSHELL THAT'S THE EEOC. I WILL PAUSE HERE IN CASE ANYBODY HAS QUESTIONS. I WILL GO THROUGH EACH SECTION INDIVIDUALLY OR IF YOU WANT ME TO GO THROUGH THE WHOLE THING.
>> PUBLIC MIGHT WANT TO ASK HOW ARE WE LOOKING AT EMERGENCY MANAGEMENT PERSPECTIE THIS YEAR?
>> IT ONLY TAKES ONE, BUT WE ARE PREPARED . KELLY AND STAFF IS DOING A REALLY GOOD JOB GOING TO THE PUBLIC, TO THE COMMUNITY TRYING TO DO HURRICANE PREPAREDNESS AWARENESS. GETTING IN FRONT OF THE BOARD HERE TO DO ONE FOR THE BOARD, BUT TRYING TO BE AS PREPARED AS WE CAN TO GET RESIDENTS PREPARED IN MEETING ALL OF THOSE NEW RESIDENTS THAT HAVE BEEN HERE FOR A WHILE TO THINK ABOUT THIS. JUST AROUND THE CORNER YOU LOOK AT THE WEATHER AND PREDICTIONS, PREDICTED TO BE AN ACTIVE SEASON. I THINK WE ARE READY.
>> WE HAVE FOUR THIS WEEK. WE WILL GO OUT TO TALK TO THE PUBLIC AND TALKING WITH FOLKS, GETTING AS PREPARED AS POSSIBLE AND WE'RE TELLING THEM WE HAVE ALL SEEN THE FORECAST. IT'S
[01:05:06]
GOING TO BE TERRIBLE, ASSUME IT'S GOING TO BE TERRIBLE.WHAT ARE YOU GOING TO DO WITH THE INFORMATION? TAKE THE INFORMATION AND GET PREPARED AND HERE ARE THE THINGS WE NEED TO DO. ARE WE IN A EVACUATION ZONE? WHERE WILL YOU GO? MOVE FORWARD BECAUSE FOLKS GET WRAPPED UP IN THE FORECAST AND THEN OKAY ASSUME ONE IS COMING LET'S GET OURSELVES READY, WHERE WE GOING, ARE WE IN A EVACUATION ZONE? PREPARE HOMES AND GET READY. THAT'S WHAT THE FOCUS IS, MAKING SURE THIS COMMUNITY WITH NEW RESIDENTS ARE READY TO GO IF IT COMES OUR
WAY. >> THEY HAVE DONE A GREAT JOB ANNOUNCING TO THE COMMUNITY. ON THE WEEKEND, AFTER HOURS, ANY EVENT AND A LOT OF OUR CUSTOMERS FROM PREVIOUS YEARS
HAVE COME BACK AS WELL. >> LIKE THE HLA?
>> I HAVE KNIGHTS OF COLUMBUS I'M DEFINITELY ON THE KNIGHTS OF COLUMBUS TOUR. VERY INTERESTING. THE CHURCH HAS ONE, GAVIN WILL BE GOING OVER TO WESTMINSTER ST. AUGUSTINE WHICH IS INDEPENDENT LIVING WITH ASSISTED-LIVING. WE SPEAK TO THE HOA, SCHOOL GROUPS, WE SPEAK TO DIFFERENT . WE HAD A FESTIVAL ON HASTINGS. WE HAVE EVERY SINGLE LIBRARY SCHEDULE.
WE TALK WITH THE ROTARIES, THE SUNRISE AND THE EVENING WE TALKED TO ALL OF THOSE FOLKS. ANYBODY THAT CALLS TO ASK US EVENINGS AND SATURDAYS, WE GO. THE FLORIDA CHURCH GROUP SO, ANYBODY THAT ASKED US, WE WILL FIND SOMEONE TO SEND THEM BECAUSE WE WANT THE MESSAGE OUT. I DID ONE AND ASKED THE FOLKS TO RAISE THEIR HAND IF THEY WERE NATIVE FLORIDIANS, NO ONE. I SAID OKAY RAZOR HAND IF YOU HAVE BEEN IN FLORIDA 10 YEARS, NO ONE. I SAID OKAY WE HAVE WORK TO DO. TALKING TO EVERYBODY IT ILLUSTRATES HOW MANY NEW PEOPLE WE HAVE. SO WE
HAVE TO GET OUT THERE. >> ARE WE EXPECTING ANYTHING? THE STATE EMERGENCY WAS TELLING ME THERE'S SOME DISCUSSION ABOUT UNIFIED FEEDING SITE. IS THERE ANY NEW REQUIREMENT TO
PLAN FOR FROM THE STATE? >> WE WERE AT THE GOVERNOR'S HURRICANE CONFERENCE AND THERE WAS SOME DISCUSSION AT THE OPENING SESSION REGARDING IF YOU HAD IT WITH INCOMING RESOURCES AND RESOURCES WE MAY HAVE TO ESTABLISH STAGING AREAS FOR THOSE FOLKS TO BE AND WE WOULD CALL LOGISTICS, COMPANIES THAT SET UP THE OPERATIONS. GIANT LOGISTIC OPERATIONS, IF WE HAD THOSE LEVEL OF INCOMING RESOURCES WE WOULD HAVE CONTACT TO BRING THOSE IN AND SET THEM UP. WE WOULD GIVE THEM HOW BIG OF A SPOT IN NEED HERE IT IS, WE HAVE TO FIND THE SPOT BECAUSE IT'S CHANGING CONSTANTLY AN OPEN SET OF DIRT TODAY MAY NOT BE THREE MONTHS FROM NOW BUT WE WOULD CALL LOGISTICS AND THEY WOULD STAND UP THE OPERATION FROM HOUSING TO THE FEEDING AND USUALLY INCOMING RESOURCES YOU'RE LOOKING AT WILL BE THOSE, SEARCH AND RESCUE, INCOMING FIRST RESPONDERS WILL BE THE INITIAL PUSH. FOR THOSE TYPES
OF THINGS. >> WE SCALE UP AND DOWN LIKE ANY OTHER EVENT AND WE HAVE TO DO CONTACTS WITH THE STATE AND THAT'S WHAT THE STATE IS TRYING TO DO, TO HAVE THOSE IDENTIFIED. SO THEY HAVE THOSE RESOURCES AVAILABLE. ANYONE
[Disaster Recovery]
REPOSITIONING CONTRACTS. >> GOTCHA. JUMPING RIGHT INTO RECOVERY. DISASTER RECOVERY USED TO BE ITS OWN THINK AS IT HAS MORPHED INTO THE EEOC. SOME OF THE THINGS I WANT TO HIGHLIGHT, THEY DO TOUCH A LOT OF THINGS. ONE OF THE MAIN PROGRAMS WE HAVE HAD FOR A WHILE. THAT WAS ALMOST $90 MILLION. THIS YEAR 2024 IT IS DONE, WRAPPING UP. HOWEVER THE PROJECT MANAGER IN THAT ROLE STILL HAS SOME ACTIVITY FOR THE NEXT THREE YEARS WITH WARRANTY ITEMS AND THINGS THAT CLOSEOUT SOME MINOR THINGS. IT IS INCORPORATED INTO THE EEOC.
SUCCESS STORIES OUT OF THE, 13 IF RESEARCHER PROJECTS, 10 DRAINAGE PROJECTS, THREE UTILITY PRODUCTS, AFFORDABLE HOUSING COMPLEXES AND WE HELP 156 HOMES FROM TOTAL RECONSTRUCTION OR REHABILITATION, ELEVATING
[01:10:01]
HOMES, MOBILE HOME REPLACEMENT. WE DID A LOT OF GOOD WORK WITH THAT MONEY. THAT IS ENDING THIS YEAR, BUT FOR THE FUTURE WE HAVE RESIDUAL PIECES WITH NO DOLLAR ASSOCIATED WITH IT BECAUSE IT IS INCORPORATED INTO THE EEOC BUDGET. THE PROJECT MANAGER WHO DOES ALL THE FEMA STUFF I JUST HIGHLIGHTED A COUPLE THINGS BECAUSE A LOT OF HIS WORK IS DRIVEN BY DISASTER AND RECOVERY, BUT ALSO WE GET MONEY BACK FROM HIS TIME THROUGH FEMA AS WE CALL IT PROJECT DELIVERY COST SO THERE IS SOME SUBSIDY TO HIS SALARY AND OTHER PEOPLE IN THE EEOC DEALING WITH RECOVERY ISSUES. I WANT TO HIGHLIGHT A COUPLE THINGS. HE IS DOING A LOT OF STUFF PEOPLE DON'T REALIZE HOW MUCH WORK IS BEING DONE FOR ONE PERSON AND THE COUNTY. IT IS NOT JUST ONE ASPECT WHERE HE IS TOUCHING ALL THE DEPARTMENTS.SO THIS IS SOME OF THE NUMBERS, LAST YEAR IN 23 WE HAD 8.4 MILLION COMING BACK IN REIMBURSEMENT, YEAR-TO-DATE RIGHT NOW 24 8.3 MILLION COMING BACK AND PRODUCTS ALREADY SPENT. YOU STILL HAVE 30 OPEN PROJECTS GOING ALL THE WAY BACK TO MATTHEW, WE HAVE MATTHEW PROJECTS OUT THERE OBLIGATED $76 MILLION AND WE HAVE REIMBURSED ABOUT 46 MILLION. I DON'T WANT TO SAY WE SPENT 76 MILLION BECAUSE SOME PROJECTS ARE BEING WORKED ON SO AS THOSE PROJECTS GET FINISHED AND THE EXPENSE HAS GONE THROUGH THEN WE WILL SEE THAT MONEY TO COME BACK. THERE ARE SOME PROJECTS THAT ARE NOT FINISHED YET SO LEAVE NOT SEEN THAT MONEY YET. A LOT OF MONEY, A LOT OF PROJECTS AND A LOT OF DIFFERENT AREAS THAT HE HAS TO TOUCH AND IS THE EXPERT , HE HAS TO KNOW UTILITY FROM A ROAD PROJECT FROM A PART PROJECT TO HAVE THAT UNDERSTANDING OF ALL THE REQUIREMENTS ON THE FEDERAL SITE AND SOME OF THE STATE SIDE TO GET THOSE DOLLARS BACK. SO HE IS DOING ALL OF THAT AND FROM THE STATE OF FLORIDA , NOT EVERY COUNTY HAS A RECOVERY DEPARTMENT AND I THINK IT IS VERY BENEFICIAL TO HAVING SOMEBODY. WE STARTED OUT WITH THREE, CHANGED IT AROUND, ONE IS THE NUMBER WE ARE GOOD WITH NOW, BUT YOU CAN SEE THE BENEFIT OF HAVING ONE RECOVERY PERSON , IT IS TREMENDOUS. IF NOT HAVING THAT ONE PERSON THERE HAVING STAFF WITH ANOTHER FULL-TIME TO DO IT , THAT WOULD BE DIFFICULT. IT IS A LOT OF TECHNICAL REQUIREMENTS THAT YOU HAVE TO BE ON TOP OF AND THEN WHEN YOU GET IT BACK TO KEEP IT BECAUSE THEY CAN ALWAYS COME BACK AND ASK. IF THEY FIND SOMETHING I DON'T LIKE LATER ON THEY HAVE DONE IT 10 OR 15 YEARS LATER COMING BACK. SO I THINK WE ARE VERY CONSERVATIVE IN OUR APPROACH. WE REALLY TRY TO MAKE SURE WHATEVER WE SEEK WE KNOW WE WILL KEEP. TOWARDS
DOES A REALLY GOOD JOB OF THAT. >> GREAT JOB BUILDING 18. CAN YOU TAKE ON DISASTER RECOVERY? WE HAVE A BUDGET TO BUILD. YOU STARTED WITH ONE PERSON AND BUILD THE TEAM, VERY EFFICIENT.
>> THEY DID A REALLY GOOD JOB. HAVING IT IN THE COUNTY IS VERY BENEFICIAL. IF YOU HAVE TO OUTSOURCE, WE STARTED WITH OUTSOURCING REALIZED THAT WOULD NOT WORK FOR US. A LOT OF MONEY FOR WHAT WE WERE GETTING BACK AND EASIER TO HIRE INTERNALLY AND HAVE THAT TEAM INSTEAD OF OUTSOURCING. SAME THING WE OUTSOURCED THE BEGINNING DOING THE HYBRID . BETTER TO HAVE THAT INTERNAL STAFF TO DO IT ESPECIALLY PRODUCTS THAT WILL LAST MULTIPLE YEARS AND AGAIN FEMA FOR THIS ONE IS 2016 AND
WE'RE STILL GOING. >> BILLY ADVANTAGE ON QUALITY CONTROL. I REMEMBER WE WENT THROUGH SO MANY CONTRACTORS AND QUALITY CONTROL IS ALWAYS A BIG CHALLENGE.
>> HAVING SOMEBODY HERE START TO FINISH TO SAY I REMEMBER
THAT. >> THAT IS GOOD. KNOWLEDGE GETS
CARRIED AROUND. >> THAT IS DISASTER RECOVERY AS
A WHOLE. >> THESE ARE FROM HOUSING?
>> ONE ON THE TOP IS ONE OF THE HOUSES WE REBUILT. THE ONE IN THE MIDDLE IS AFFORDABLE HOUSING COMPLEX THAT'S THE REC ROOM BEFORE IT WAS FINISHED. SAN MARCO OR VICTORIA CROSSING.
AND THE UTILITY PLAN THAT WE HELPED TO THE WORKFLOW TANK.
[01:15:02]
THERE WERE THREE BIG PROJECTS IN HASTINGS FOR THE UTILITIES PROJECTS. QUITE A BIT OF MONEY. UTILITY PROJECTS ABOUT $13>> 100% REIMBURSED. ALMOST $9 MILLION . OKAY OUR LAST SECTION
[Coastal Management]
COASTAL MANAGEMENT. COASTAL MANAGEMENT AGAIN AS I SAID EARLIER I BELIEVE LIKE EVERYBODY ELSE OUR BUDGET FLUCTUATES, DEPENDING ON THE PROJECTS. WE HAVE A BIG PROJECT FOR YOU CAN SEE NUMBERS ARE REALLY HIGH, WE DON'T HAVE A PROJECT IT'S DIFFERENT. WE LOOK AT THE NUMBERS PUBLISHED GOING FROM A HUGE NUMBER DOWN TO A LOWER NUMBER. NORTH PONTEVEDRA FUNDING WAS IN THE BUDGET FOR THIS YEAR BUT NOT NEXT YEAR BECAUSE WE ARE SPENDING THIS YEAR. SO, BUT IN THE GRAND SCHEME OF THINGS IN THE DAILY OPERATIONS WE ARE FULLY FUNDED. WE HAVE NO ADDITIONAL FTES, FULLY STAFFED, REALLY GOOD, THE COUNTY AND THE BOARD HAS DONE A GOOD JOB GETTING US UP TO SPEED AND GETTING THE RIGHT NUMBER OF PEOPLE TO ACCOMPLISH THESE JOBS. I DO WANT TO MENTION A COUPLE OF PROJECTS COMING UP . NOT NECESSARILY IN THE BUDGET BECAUSE THERE WERE NOT READY TO PULL THE TRIGGERS YET AND WE WERE WAITING ON OTHER FUNDING OPTIONS. A LOT OF PROJECTS WE TRIED TO SEEK FUNDING FROM OTHER SOURCES SO SOME OF THE PROJECTS WE HAVE COMING UP THE SOUTH PONTEVEDRA FEMA PROJECT.THIS IS THE ONE WE WENT TO WORK LAST YEAR OR EVEN THIS YEAR TALKING ABOUT THE DIFFERENCE BETWEEN THE AMOUNT OF SAND ELIGIBLE AND INELIGIBLE FOR FEMA. LOOKING AT THE DEP MONEY, THE STATE APPROPRIATIONS AND FEMA MONEY SO THE BOARD HAS GIVEN MONEY FOR THE PRELIMINARY WORK TO GET UP TO DESIGN AND READY TO GO. NOW JUST FINALIZE CONSTRUCTION BALANCE . THAT IS NOT REPRESENTED IN THE BUDGET BUT THE MAJORITY OF FUNDING IS THERE IN PLACES WE HAVE TO PULL FROM WHICH COULD BE UP TO $20 MILLION OR LITTLE BIT MORE DEPENDING ON THE FUND DESIGN COMES OUT TO BE. THE ARMY CORPS PROJECTS, THIS IS A PROJECT WHERE WE WENT TO THE CORE AND WE WERE LOOKING AT A FULL PONTEVEDRA STUDY. THEY CUT OUT THE SECTION TO SAY THIS SECTION WAS SOUTH PONTEVEDRA. AGAIN, NOT RAISED TO THE LEVEL OF FUNDING IN 2025 FOR THE BIGGER PROJECT, BUT THERE WILL BE PIECES DICTATED BY THE CORE WHICH MOVES IT DOWN THE LINE.
SO WE GET TO CHECK POINT THEY SAY OKAY THE PRODUCT IS WORTHY LET'S MOVE FORWARD AND THEN COMING BACK THE BOARD WILL ASK FOR MONEY DEPENDING ON WHAT THE CHECKBOX IS AND READY TO GO.
ONE OF THE THINGS WE TALK ABOUT IS ACCESS FOR THE AREA. THERE ARE CERTAIN THINGS THAT WILL INCREASE THE COST SHARE. THOSE ARE SOME THINGS THAT MIGHT BE COMING UP 25 OR 24 DEPENDING ON WHERE THE WORK PLANS GO WITH THE ARMY CORPS.
>> WHAT'S THE PROJECTED RATIO OF FEDERAL SHARE?
>> THE FEDERAL SHARE IS PROBABLY LESS THAN 10% , 14 NOW, SO 14% AND TOTAL PROJECT WELL, OVER THE LIFE OF THE PROJECT, 150 PLUS MILLION WITH INITIAL CONSTRUCTION 30 OR SO.
40 MILLION FOR THE INITIAL CONSTRUCTION. THAT IS CURRENTLY THE LEVEL OF ACCESS. CONVERSATIONS WE HAVE HAD WITH THE COMMUNITY TRYING TO INCREASE ACCESS, IF WE INCREASE THAT, THE COST SHARE SIGNIFICANTLY CHANGES. AND WE HAVE HEARD A LOT OF SUPPORT FROM THE COMMUNITY BECAUSE THEY REALIZE THAT'S A HUGE THING FOR THEM IF WE GOT COST SHARE UP. WE ARE WORKING ON THE NUMBERS NOW, IT'S NOT A SIMPLE BECAUSE THE STATE ALSO COST SHARES SOME OF THAT AS WELL.
SO, THEIR COST SHARE RATIO , THAT IS A FORMULA THAT COULD CHANGE A LOT OF THESE THINGS. SO WE COULD GET IT UP PRETTY HIGH, I WOULD SAY 40 OR 50% MAY BE.
>> PLANNERS WITH THE INFORMATION WE PROVIDE PREDICT 41% FEDERAL. IF WE DO ALL THE ACCESS?
[01:20:01]
>> DOES THAT MEAN WE ARE 60%? EVEN WITH STATE ?
>> THE STATE WILL COME IN WITH OTHER FUNDING, BUT NOT
SIGNIFICANT AMOUNTS. >> OF COURSE WE PLAN FOR SOME ACQUISITION FOR THE PARKING LOTS?
>> NOTHING IS OFF THE TABLE. WE CAN GET MORE PARKING, WE HAVE A LOT OF RIGHT-OF-WAY AND BEACH APPROVE RIGHT AWAY SO WE CAN IMPROVE THOSE, HAVE PARKING AND SOMEONE FROM ANOTHER PART OF THE COUNTRY COMES HERE AND THIS IS A FEDERALLY FUNDED COST SHARE ON THE BEACH WE HAVE TO BE ABLE TO SHOW HOW THEY GET ON THE BEACH AND LEFT AND RIGHT OF THAT ACCESS. SO, WE HAVE BEEN WORKING WITH A LOT OF DIFFERENT DEPARTMENTS TO TRY TO HELP FIGURE THOSE THINGS OUT . FROM PARKS AND REC TO LAND MANAGEMENT TRYING TO LOOK AT ALL THOSE PIECES TO BRING THE COST SHARE UP AND THE COMMUNITY HAS BEEN VERY INVOLVED. THEY WERE INVOLVED IN THE OTHER PROJECT WE DID OVER THERE AND SO THEY KNOW WHAT'S COMING AND THEY'RE HELPING.
>> GOTCHA. >> LOOKING AT $24 MILLION IN
ADDITIONAL COST? >> IT COULD BE, BUT I WOULD NOT NECESSARILY SAY 25. PROBABLY TWO OR THREE YEARS DOWN THE LINE. A LOT OF CHECK BOXES TO GET THERE BEFORE WE GET THERE AND THEN WE HAVE TO GO THROUGH CONGRESS AND GET FEDERALLY FUNDED AND IT IS NOT JUST HIT THIS BOX AND READY TO GO. WE ARE LOOKING AT A COUPLE OF STEPS. A GOOD STEP FORWARD WE
GOT THIS FAR. >> WE WILL FOLLOW YOUR LEAD ON THE PLANNING PHASE THE FIRST 2 TO 3 YEARS WHICH IS GOOD LEAD TIME TO GET FINANCE OPTIONS PROBABLY A COMBINATION OF TDC AND I DON'T KNOW. THAT IS A BIG TICKET ITEM.
>> IT IS AND THAT'S WHY I WANTED TO HIGHLIGHT. IT IS SOMETHING TO KEEP IN THE BACK OF YOUR MIND AS WE GET RID OF IT FROM OUR SIDE WE ARE LOOKING 3 TO 5 YEARS OUT. THAT'S HOW THESE PROJECTS , THE BIGGER PROJECTS COME. ANOTHER KIND OF BIG PROJECT IS CORPUS POINT STABILIZATION. THIS IS, WE WOUND UP GETTING A GRANT FROM PUBLIC OF WORKS MANAGEMENT FLORIDA TO DO NOT THE STUDY PORTION BUT THE DESIGN PORTION TRYING TO STABILIZE CORPUS POINT. WE WENT ON THE PATH WITH THE ARMY CORPS FIRST, THE ARMY CORPS HAD PROTOCOL CAP .
BASICALLY THEY WOULD TO THE STUDY AND THEN WE WOULD GO THROUGH AND A CERTAIN AMOUNT OF MONEY WE COULD COST SHARE TO THE PROJECT. HOWEVER, THE LOCATION OF WHERE IT'S AT , THE ENVIRONMENTAL REQUIREMENT PROHIBITS THE FED FROM PUTTING MORE MONEY INTO IT SO WE HAVE TO DO IT FROM THE STATE FOR COST SHARE TO PAY FOR IT SO WE ARE ABLE TO WORK WITH THE TEAM TO DO THE DESIGN ALL THE WAY UP TO THE CONSTRUCTION. THERE ARE NO CONSTRUCTION DOLLARS WITH THE PROJECT YET, BUT THIS COULD HELP TO STABILIZE CORPUS POINT AS WELL AS BECAUSE IT WILL ALL AFFECT ITSELF ON THAT BACK CORNER. THIS IS NOT A PROJECT THAT'S GOING TO BE THIS YEAR . WE HAVE A LOT OF DESIGN WORK TO DO WITH PERMITTING AND CONSTRUCTION DOLLARS LOOKING AT TWO OR THREE YEARS , BUT THIS COULD BE A $20 MILLION PROJECT . RIGHT NOW IT'S KIND OF AN EDUCATED GUESS. NOT GOING TO HOLD MY FEET TO THE FIRE ON THAT NUMBER.
>> THAT'S THE 2 MILLION. >> THAT'S THE 2 MILLION WE
TALK TO . >> THAT'S A DESIGN FOR THE
OFFSHORE. >> JUST FOR THE DESIGN OF CORPUS POINT TO FIGURE OUT THAT PORTION SOME KIND OF ROCK STRUCTURES, SOMETHING WE DON'T KNOW WHAT IT'S GOING , BUT THE SOLUTION IS BUT THAT'S WHAT THIS DESIGN IS HERE TO HELP US
WITH. >> WHAT'S THE TIMEFRAME FOR
COMPLETED DESIGN? >> WE JUST SELECTED THE FIRM SO I WOULD SAY SOMETIME NEXT YEAR.
>> NEXT YEAR, OKAY. PROBABLY SOMETHING AROUND 26?
>> IN 25 NOW IT IS STARTING TO LOOK LIKE IT IS A VIABLE PROJECT AND WE WILL START HAVING THE SERIOUS CONVERSATION
[01:25:02]
TRYING TO FUND THIS, LOOKING FOR FUNDING WORKING WITH THE FOLKS TO SEE WHERE WE CAN GET AND THE FEDS WILL PROBABLY NOT BE AN OPTION FOR US BUT THE STATE COULD.>> 2627 WE ARE POTENTIALLY LOOKING AT 46 4644 . JUST FOR
THOSE PROJECTS. >> WE HAVE NOT TALKED ABOUT A LOT OF THOSE OTHER PROJECTS ONE OF THE BIG THINGS FOR US, AGAIN LOOKING A COUPLE YEARS IN ADVANCE IS LOOKING AT DOING A NEW SAND SOURCING . TRYING TO FIND SAND. WE NEED TO PERMIT SENT AND GET THE SAND AUTHORIZED, IT'S NOT LIKE WE GO OUT TO THE SHORE, PULL THE SAND AND PUT IT ON THE BEACH.
WE HAVE TO GET PERMITS AND ALL THE TIME AND IT TAKES A COUPLE YEARS TO DO IT. WE ARE STARTING THE PROCESS NOW WITH THE SOUTH WANT TO BE A WITH FUNDS WE ARE USING TRYING TO LEVERAGE OTHER PIECES. I WANTED TO PUT IT ON YOUR RADAR. ALTHOUGH WE ARE NOT ASKING FOR MONEY THE SECOND IT MIGHT BE IF IT COMES DOWN TO HAVING TO GO AND LOOK FOR OTHER PLACES TO FIND SAND. THIS IS A BIG DEAL FOR US BECAUSE IF WE HAVE AN EVENT AND SEND WASH LAYERS GO BACK INTO THE SYSTEM WE JUST CANNOT GO GET THE SAND, WE HAVE TO HAVE A PERMIT AND THAT TAKES YEARS. SO WE ARE DOING THAT NOW. THIS IS HELPING US WITH SOME OF THE SOUTH PONTEVEDRA STUFF. WE HAVE SOME IDENTIFIED AREAS WHERE WE HAVE TO DO SOME FINE-TUNING, BUT IF WE HAD TO GO BACK TO THE BEGINNING WE WOULD BE YEARS OUT FROM DOING THE PROJECT. NOW WE ARE LESS THAN THAT. SO WE ARE LOOKING FOR THAT, PUT IT ON
YOUR RADAR. >> THAT WOULD BE LIKE A STUDY WE WOULD HAVE TO HIRE THIRD-PARTY TO DO?
>> YES, WE WILL WORK WITH FEDERAL AGENCIES AND CONSULTANTS AND CONTRACTORS TO DO THAT. AND WE ARE LOOKING TO PERMIT A LARGER SECTION. SO WE COULD HAVE THIS PROBLEM FOR PONTEVEDRA SOUTH PONTEVEDRA AND LOOK AT IT FROM A HOLISTIC
PERSPECTIVE. >> DO YOU HAVE SOMETHING IN 25 FOR THAT OR MAYBE IT IS A SPECIFIC PROJECT?
>> IT IS IN A SPECIFIC PROJECT LOOKING AT IT TO THE SOUTH PONTEVEDRA FEMA PROJECT. WE HAVE CERTAIN REQUIREMENTS. IF WE GO OUTSIDE THE SCOPE WITH FEMA , WE COULD AND I WOULD POTENTIALLY LOOK FOR SOME FUNDS TO EXPAND THAT. AGAIN WE ARE TRYING TO LEVERAGE OTHER FUNDS FOR THE SAME BENEFIT. THE SAME
>> ANOTHER ONE ON THE RADAR, NOT NECESSARILY NEEDED 24-25 IS NORTH PONTEVEDRA MONITORING. 25 IS ALREADY COVERED IN THE CONSTRUCTION DOLLARS IN THE MONEY WE ALREADY HAVE , BUT AFTER 25 IT IS NOT COVERED, SO WE HAVE STARTED LOOKING AT DIFFERENT WAYS OF TRYING TO FUND THOSE OPERATIONS. WE ALWAYS HAVE MODERATING COSTS ACROSS THE BEACH AND IT'S NOT AS SIMPLE AS WHO COVERS THOSE BECAUSE EVERY PROJECT HAS DIFFERENT WAYS OF FUNDING. SO I'M NOT ASKING WITHIN 25 WE WILL TALK ABOUT IT FOR 26. BECAUSE RIGHT NOW WE ARE COVERED. YOU KNOW, WE STILL HAVE NOT FINISHED THE PROJECT YET. SO, NOT COUNTING ON IT AS PART OF THE SCOPE COVERED FOR 25. COASTAL MANAGEMENT PLAN. WE HAVE TALKED ABOUT A LOT OF STUFF YOU. COASTAL MANAGEMENT PLAN IS SOMETHING FLORIDA HAS GIVEN US MONEY TO DO WE ARE AT A CONTRACTOR TO DO THIS , ONE YEAR OR SO TO DO THE BIG PROJECT. BASICALLY A COMPREHENSIVE PLAN. THIS WILL HELP IDENTIFY ALL THESE THINGS WE ARE TRYING TO PUT TOGETHER. PUTTING THEM IN A ONE-STOP SHOP DOCUMENT FOR US. HERE IS THE PLAYBOOK OF HOW WE DO EACH PROJECT. THESE ARE THE AREAS WE HAVE IDENTIFIED AND THAT KIND OF STUFF. WE MET WITH THE CONTRACTOR AT THE START OF THE PROCESS. THIS ONE IS OLSON. SO WE HAVE MET WITH THEM AND THEY ARE PRETTY EXCITED. WE ARE MORE EXCITED, I WOULD LIKE TO GET THIS OFF THE GROUND AND HAVE SOMETHING IN FRONT OF US THAT NOT NECESSARILY TELLS US HOW TO DO SOMETHING, BUT IF ANYONE OF US CAN SIT AND FIGURE OUT THIS DOCUMENT THIS IS KIND OF THE
IDEA OF HOW IT'S DONE. >> WE HAVE BEEN TALKING ABOUT
[01:30:07]
THIS FOR YOU WHILE. 42 MILES DIFFERENT FOR EACH SECTION ANDRIGHT NOW >> AND ON THE SIDE THESE ARE SOME OF THE PROJECTS FROM THE LAST COUPLE YEARS. GOING BACK TO 22. A LOT OF MONEY FLOWING THROUGH THIS. THIS FLOWS THROUGH US, IT FLOWS THROUGH THE OMB AND TO HELP US MONITOR THIS STUFF. SO, A LOT OF MONEY IS FLOWING THROUGH MAYBE NOT AS MUCH AS OTHER DEPARTMENTS, BUT IT IS QUITE A BIT OF MONEY IN REIMBURSEMENT WITH A LOT OF MOVING PIECES AND A LOT OF GRANTS WE DO WITH. NORTH PONTEVEDRA IS FOUR DIFFERENT GRANTS ON TOP OF THE COUNTY MONEY SO IT IS DIFFICULT.
>> COMPLICATED. >> SO THAT IS THAT BUDGET. ONE LST PICTURE A NICE THANK YOU FROM ONE OF THE BEACHES. DOING THAT IN THERE. PROJECT MANAGERS AND SPECIALISTS. NOT EVERYBODY
HATES US. >> YOU GUYS HAVE DONE A FANTASTIC JOB. OKAY. I DON'T REALLY HAVE A QUESTION, I KNOW YOU GUYS WORKED SO HARD. DEFINITELY NOT THE LEAST OF DEPARTMENT, THE POSITIVE FEEDBACK HELPS. AND OU AND IN PARTICULAR DAMON AND JOE, YOU HAVE TO SORT OF CUSTOMIZE YOUR CUSTOMER SERVICE TO CERTAIN INDIVIDUALS AND THAT TAKES A LOT OF YOUR TIME. YOU GUYS ALWAYS PROVIDE EXCELLENT CUSTOMER SERVICE ON TOP OF , ANY OTHER QUESTIONS? ALL RIGHT.
>> THANK YOU. >> QUICK ADVERTISEMENT FOR THE
-- >> FRIDAY STARTING AT 9:00 WE WILL HAVE SOME PARTNER AGENCIES WITH AN OPPORTUNITY RELATED TO
THE -- >> MOSTLY THE BUDGET REQUEST HAVE ALREADY BEEN MADE FOR THESE THROUGH EMAILS SO THEN WE HAVE ONE PLACE WHERE THE PUBLIC CAN HEAR THOSE REQUESTS AND THE RATIONALE BEHIND IT.
* This transcript was compiled from uncorrected Closed Captioning.