[00:00:17]
>>> THIS MORNING, WE ARE GOING TO BE TALKING ABOUT HUMAN RESOURCES. WOULD YOU LIKE TO INTRODUCE YOUR TEAM?
>> SURE. MELISSA BURKE, BENEFITS.
>> I WANTED TO SHARE OUR NEW MISSION STATEMENT. IT'S A WORK IN PROGRESS BECAUSE WERE GOING TO BE WORKING WITH THE TEAM FOR THIS MESSAGE. WERE WORKING ON PROCESS . IT'S A NEW APPROACH THAT WE ARE WORKING ON, AND IT'S HELPED THE WHOLE TEAM FOCUS A LITTLE BIT. WHAT I WANT TO DO FOR A LITTLE BIT IS SHOW YOU WHAT WE'VE BEEN LOOKING AT AND LOOKING AT WHAT WE ARE DOING AND WHY WE ARE DOING IT. SO WE'VE BEEN LOOKING UP CULTURE. THE TRANSFORMATION OUR ORGANIZATION IS CURRENTLY GOING THROUGH, AND HOW TO OPTIMIZE OUR WORKFORCE , OUR PROCESSES, AND STAFFING. THOSE THINGS FOCUS ON SPECIFICALLY PEOPLE AND PROCESSES. HOW DOES HR SUPPORT THESE THINGS? HR IS TYPICALLY PEOPLE DOWN TO THE TASK, DOWN TO THE PIECES OF PAPER. THE FUNCTIONS OF HR, TYPICALLY 12 FUNCTIONS, AND THESE ARE THINGS WILL BE MORE RECOGNIZABLE TO YOU. THIS IS MORE OF THE KIND OF INTERACTION PEOPLE HAVE WITH HR, IS THE KIND OF FUNCTIONS WE PROVIDE. AND THEY HELP US WORK THROUGH THESE TASKS THAT PEOPLE DO. SO THIS IS KIND OF A COMBINATION OF HR AND -- AS WE GET TOWARDS THAT OPTIMIZATION WHERE YOU ARE LOOKING AT COMPLIANCE AND MORE OF THE LEGAL SIDE OF THINGS, THAT THAT'S WHAT KIND OF BLENDS INTO THIS WORLD. THAT IS KIND OF AN OVERVIEW OF WHAT WE ARE DOING, BUT ALSO WHY WE ARE DOING AND WHAT WE ARE DOING WITH IT. FOR THAT, JUST A LITTLE SNAPSHOT. THE GROUND-LEVEL, THIS IS KIND OF THE SNAPSHOT OF WHERE WE ARE GOING INTO THE END OF THIS. YOU CAN LOOK AT STATS FROM THE TALENT MANAGEMENT TEAM. 749 APPLICATIONS WERE PROCESSED INITIALLY FOR PEOPLE , BUT WE HAVE BEEN RESTRUCTURING. WE HAVE MOVED ONE PERSON INTO TRAINING AND DEVELOPMENT, WHICH REALLY NEEDS TO GROW. AT THE END OF Q1 , WILL BE LOOKING AT THREE PEOPLE. APPLICATIONS AND HIGHER DATES . WE'VE ACTUALLY NOW GONE TO APPLICATIONS, THAT'S WHEN OUR TEAM IS DONE WITH THEIR WORK. AND WE DON'T WANT THOSE NUMBERS TO PENALIZE OUR TEAM. OUR WORK IS DONE WHEN WE HAVE GIVEN THEM A FORMAL POSITION. WE REALLY HAVE REDUCED THAT. AND WE ARE LOOKING AT TOTAL HIRES. PEOPLE WHO JUST STARTED WORKING AT THOSE TIMES. SO THAT'S JUST A LITTLE SNAPSHOT OF WHAT THE TALENT MANAGEMENT TEAM HAS BEEN DOING. AND I'M HIGHLIGHTING THE SINGLE SYSTEM CHANGES.
EVERYTHING THAT THEY DO IN ONE SYSTEM HAS TO BE DUPLICATED MANUALLY AND MULTIPLE SYSTEMS, MINIMUM OF THREE. SO WITH THOSE NUMBERS IMPRESSIVE IN THEMSELVES WITHOUT ENTERING THAT THAT'S ACTUALLY AT MINIMUM JUST A THIRD OF THE ACTION THAT HAS TO BE TAKEN TO ACHIEVE THOSE THINGS. SO THAT'S A LITTLE BIT ABOUT WHAT WE HAVE BEEN DOING. A LOT OF THIS IS COMING AT THE END OF THIS FINANCIAL YEAR. TO GET THE TEAM TO FOCUS ON THESE HIGHER-LEVEL OBJECT, THERE'S PEOPLE WORKING ON TRANSFORMATIONAL PROJECT.
LOOKING AT OUR REVAMPED -- INTRODUCING AN ONGOING ON BOARDING SYSTEM IN RESPONSE TO RETENTION CONCERNS, INTRODUCING A PROFESSIONAL DEVELOPMENT MATRIX AND ORGANIZATIONWIDE
[00:05:01]
TRAINING. THAT'S GOING DEPARTMENT BY DEPARTMENT AS WELL AS LEADERSHIP FROM DIRECTORS, ASSISTANT DIRECT, AND REALLY WORKING ON LAUNCHING A PROGRAM TO SUPPORT OUR STAFF THROUGH TRAINING, RECESSES FREE TRAINING . RIGHT NOW, WE ARE BUILDING THE ROLE OF MATERIALS TO COMMUNICATE AND EDUCATE PEOPLE ABOUT RESOURCES. DEPARTMENT CAREER PATHWAY PROGRESSION PLANNING, THIS IS A HUGE PLAN FOR INCENTIVIZE ASIAN, BUT ALSO INVOLVES TRANSPARENT THE, YOU IDENTIFY AND TO MOVE ONWARDS AND UPWARDS IN THEIR CAREER. WORKING WITH FIRE RESCUE, WE HAVE NEW LEADERSHIP, A NEW TEAM THAT IS HELPING THEM WITH THEIR POLICIES, TAKING A FRESH LOOK AT THEIR HIRING PROCESSES. WE TOOK DIRECTOR OF PUBLIC WORKS OVER TO THE PROGRAM AT THE COUNTY SHERIFF'S OFFICE TO TALK ABOUT OPPORTUNITIES. THERE ARE A LOT OF HER TREATMENT OPPORTUNITIES WE ARE LOOKING ON . VIABLE CANDIDATES TO BE WORKING HERE IN THE COUNTY TO GET BACK ON THEIR FEET AND OPPORTUNITIES THEY MIGHT NOT HAVE HAD OTHERWISE. SO FURTHERING OUR CONNECTION WE ALREADY HAVE, WE ARE LOOKING FOR OPPORTUNITIES IN EMPLOYMENT, REALLY STREAMLINING PROCESSES AND WORKFLOWS, AND HOW MANY YEARS WE'VE BEEN DOING IT. FINALIZE THE IMPLEMENTATION OF HR. THAT'S WHAT WE HAVE NOW. IT IS WORTH DOING THAT BECAUSE WE WILL BE ABLE TO CLEAN UP DATA SO WE MIGRATE CLEAN DATA INTO OUR SYSTEM. THAT'S WHEN WE WENT FROM PAPER TO SCANS. SO ALL OF THOSE DOCUMENTS HAVE TO BE UPLOADED TO THE CORRECT PLACE AND CORRECT FILES AND CORRECT PERSONNEL. THE OFFICE OF TRANSPARENCY PERFORMANCE FOR OUR 365 ROLL OUT. WE HAVE A GREAT TRAINING TEAM WHO ARE ABLE TO TAKE THAT INFORMATION AS PROFESSIONAL TRAINERS AND GET THAT YOU PEOPLE FOR SOME LONGFORM ARP PLANNING PREPARATION. AND THEN EMPLOYEE WELLNESS. THIS IS SOMETHING THAT WE ARE BUILDING ANY BEHAVIORAL SYSTEMS HEALTH PROGRAM. EACH ONE OF THOSE COULD BE PACKED FULL OF INFORMATION ON THEIR OWN. I'M JUST GOING TO TOUCH ON THIS IN A LITTLE BIT MORE. EVERYTHING I'VE TALKED ABOUT HAS THAT MIDDLE LAYER. BUT WE NEED TO MAKE SURE PEOPLE GO TO THE BOTTOM LAYER. WHEN THEY COME INTO WORK, THAT WE HAVE MADE THEM AS SUCCESSFUL AS THEY CAN BE WITH THE RESOURCES THAT WE ARE PROVIDING TO HELP THEM BE FINANCIALLY, PHYSICALLY, AND MENTALLY SOUND. SO THERE'S A PLACE FOR A LOT OF ACTIVITY AND ACTION ON THAT. THIS IS WHAT WE ARE LOOKING AT DOING IN '24-'25. IF THE IMPLEMENTATION OF THE MATRIX. AND THE REASON I SAY FULLY IMPLEMENTED IS IT NOT A STANDALONE THING. IT'S NOT JUST AN EVALUATION YOU DO. IT'S PART OF THE CAREER OF AN EMPLOYEE. IT SHOULD BE INTEGRATED SO THAT EVERYTHING CONNECTS FROM INTERVIEW QUESTIONS TO THE JOB DESCRIPTIONS AND DELIVERABLES TO THE EVALUATION. AND THAT SHOULD INFORM THE PROCEEDINGS. THAT ALSO TIES INTO THE PROGRESSION CONTINUATION BECAUSE WILL BE GOING BY DEPARTMENT WITH A SMALL BUT MIGHTY TEAM. EMPLOYEES SOFT SKILLS TRAINING, A LOT OF TRAINING NEEDS, I GET THAT A LOT. WE NEED THAT LEADERSHIP TRAINING , THE COMPENSATION STUDY. EVEN THOUGH WE SHOULD BE AN EXTERNAL PARTY, THAT'S A LOT OF LONGFORM STAFF TO GET THAT ROLLED OUT. WE SUPPORT THEM WITH OFFICER TRAINING , RECRUIT TRAINING AND OFFICER TRAINING. WE ARE LAUNCHING AN INTERNSHIP PROGRAM , AND WORKING WITH THE JOHNSON COUNTY SCHOOL DISTRICT TO GET TEENAGERS INTO VARIANCE THINGS IN THEIR JUNIOR YEAR. THAT IS SOMETHING WE ARE TAKING OUR TIME WITH TO MAKE SURE IT IS DONE RIGHT. AND WERE USING LEGAL RESOURCES AND EVERYTHING TO MAKE SURE THAT IS SOUND. FINISH THE ROLLOUTS. INTO THE IMPLEMENTATION STAGE, NOT JUST THE PREPARATION STAGE. AND THEN THAT EMPLOYEE MOMENTS PROGRAM CONTINUES TO BE BUILT ON AS MUCH AS WE CAN. SO THAT IS KIND OF WHAT THIS TEAM IS DOING.THAT'S AN OVERVIEW OF WHAT WE ARE DOING AND WHERE WE ARE GOING. WE ARE ASKING FOR TWO FTES FOR THE HR TEAM TO SUPPORT US IN ALL OF OUR WORK. SO FAR, EVERYBODY IS MANAGING, BUT SOME
[00:10:07]
HELP WOULD BE APPRECIATED. >> I'LL TALK ABOUT THE POSITIONAL REQUEST. IS THIS AN ADDITIONAL SERVICE ?
>> ADDITIONAL SERVICE. WHAT I REALLY HAD STARTED THE TEAM DOING IS, IT'S DOING THEIR JOB IN A WAY THAT TAKES MORE TIME.
THE NUMBERS OF WHAT THEY ARE DOING HAS GONE UP. I WANT THEM TO GET OUT FROM BEHIND SCREENS, I WANTED TO GO TO THE DEPARTMENT AND SIT DOWN WITH HIRING MANAGERS. THEY'VE BEEN DOING THIS, BUT OF COURSE, IT CREATES A TIME CRUNCH AND IT'S A LITTLE BIT OF SLOW WORK. I WANT THEM TO HAVE ESTABLISHED RELATIONSHIPS. THEY DO A BETTER JOB OF LOWERING ATTRITION WHEN THEY CAN UNDERSTAND THE JOB. THEY GET OUT THERE AND SEE IT IN PROCESS, AND THEY UNDERSTAND MORE WHAT WHAT THEY ARE LOOKING FOR. SO TO PROVIDE THAT LEVEL OF CUSTOMER SERVICE AND TAKE THE ABILITY TO DIVIDE AND CONQUER, THE MORE HELPFUL . THE WAY WE ARE STRUCTURING THEM. AND THE OFFICE SPECIALIST, AS A SENIOR COORDINATOR, THEY'RE GIVEN A LOT OF PROJECTS AND THINGS TO WORK ON THAT TAKE HER AWAY FROM THE FRONT DESK. THAT IS A CUSTOMER SERVICE POSITION WHERE WE NEED SOMEBODY. AND THERE'S JUST SO MUCH DIGITIZATION OF PAST RECORDS, WE NEED SOMEBODY WHO CAN WORK THROUGH THAT AND USE SOMEBODY WITH THEIR SKILLS IN A BETTER WAY.
>> CAN ASK A QUESTION ON THE POSITIONS? IN THE BUDGET THAT'S ONLINE RIGHT NOW, THERE'S ACTUALLY THREE POSITIONS ON THEIR. ONLY ONE OF THEM PROBABLY SHOULD BE RELATED TO RISK. IT'S CURRENTLY THERE UNDER HR. WE CAN MOVE THAT
UNDER RISK INSTEAD. >> IS NOT THE ONLY ONE. THE BENEFITS TEAM ARE ALL WORKING ON A RISK, BUT THEY'RE ALL FUNDED OUT OF HR. WE ARE TALKING ABOUT RESTRUCTURING, AND I WILL GET TO THAT. FROM HERE, I CAN'T GO INTO STRAIGHT RISK, BECAUSE THEY ARE IN SO INTEGRATED. THAT IS SOMETHING
TO LOOK AT AT THE RIGHT TIME. >> THIS IS MY LAST SLIDE FOR HR, SO I CAN ANSWER ANY RUSSIANS YOU HAVE.
>> JUST FROM THIS LINE ITEM, I DO JUST WANT TO COMMENT ON THE EDUCATION DOLLARS THAT ARE UP FOR NEXT YEAR. THERE'S OBVIOUSLY AN INITIATIVE . YOU TALKED ABOUT TRAINING AND
EDUCATION. >> I THINK WE ARE LOOKING FOR TUITION REIMBURSEMENT. I ASKED ABOUT THAT . I'M KIND OF NEW, I'M LOOKING AT THE BUDGET NUMBERS AND WORKING WITH THE PEOPLE WHO BEEN HERE BEFORE. FOR EXAMPLE, IT IS NOW ALL UNDER TRAINING. SO THE WAY THAT THINGS ARE BEING BUDGETED, FROM WHAT I UNDERSTAND, THAT'S JUST THE WAY THAT IS BEING CATEGORIZED RIGHT NOW. BUT I BELIEVE THAT IS TUITION REIMBURSEMENT. YOU KNOW, I WANT TO BRING IN RESOURCES AND BRING THOSE PEOPLE IN TO TALK TO ARE THINGS LIKE THAT. SO JUST TO
ENCOURAGE THAT UPSCALING. >> HOW MANY FTES YOU HAVE ALTOGETHER RIGHT NOW?
>> SO RIGHT NOW, HR HAS 18, AND RISK HAS ONE .75.
>> THEY ARE KIND OF SPLIT ALL OVER.
>> BETWEEN THAT AND WORKERS COMP, IT'S 34.5. 18 AND HR, LOOKS LIKE 4.5 -- THEY ARE ALSO SPLIT IN WORKERS COMP.
>> 22.5. >> IS ACTUALLY FIVE YEARS OF --
>> SO WE WENT FROM 10 TO 11 TO 14 TO 16 TO 18. AND THEN THAT
WILL BE 30. 18 TO 21. OKAY. >> ONE OF THOSE 21 SHOULD BE
[00:15:06]
UNDER RISK. >> TWO UNDER RISK AND TWO UNDER
WORKERS COMP. >> WE CAN RECONCILE THOSE. BUT GENERALLY, THE SALARY SCHEDULE REFLECT POSITIONS. THIS WOULD INCLUDE VACANT POSITIONS. BUT WE CAN SIT DOWN AND GO THROUGH
THAT. >> WHAT WERE THE NEW POSITIONS THAT YOU ARE REQUESTING?
>> WE WILL PROBABLY LOOK AT THE INCREASE OVERALL. IN FOUR YEARS, IT DOUBLED IN SIZE. PROBABLY OFF-LINE WE NEED TO LOOK AT THE NUMBER AND SEE IF IT'S ACTUALLY RIGHT .
>> AND ONE FROM 10 AND 20 TWO NOW 25 REQUESTED. WHICH IS NOT UNUSUAL FOR THE GROWTH. AND THEN THE ENHANCED DEPARTMENT OBJECTIVES . WE JUST NEED TO BE MORE CAREFUL ABOUT THE NUMBER OF POSITIONS THAT WE ARE THINKING ABOUT. IN COMPARISON TO THE OTHERS. MAKE SURE THAT WE HAVE A SORT OF PROPORTION OF
SUPPORTING GROWTH . >> OKAY. CAN YOU TOUCH ON THE EMPLOYMENT ASSISTANCE PROGRAMS ? WHAT ARE THE CHANGES WE HAVE MADE THIS YEAR? AND HOW IS OUR EMPLOYEES -- WHEN IT COMES TO ACTUALLY THE PROGRAM THEY ARE RECEIVING?
>> BECAUSE IT'S A FUTURE ONE, IT HASN'T HAPPENED YET, WE'RE TALKING ABOUT THE ONE THAT HAPPENED NOW.
>> THE FUTURE MEANS IN '25? >> SOME OF THEM ARE STARTING NOW. SO IN PLACE NOW , WE HAVE -- IT IS VERY ACCESSIBLE. THEY CAN REGISTER AND THEY ALSO HAVE A 24 HOUR CRISIS SUPPORT. WE HAVE FIRE AND RESCUE AND WE ARE WORKING TO TOUCH THAT OUT TO OTHER DEPARTMENTS IN THEIR LINE OF WORK. WE HAVE FORMED A PARTNERSHIP WITH AN ORGANIZATION CALLED TOMORROW, AND WE ARE GIVING THAT INFOMATION OUT TO PEOPLE.
THERE IS A COUNTY GROUP THAT MEETS, AND THEY'VE ASKED FOR SOME INPUT SUPPORT. WE HAVE INFORMED RELATIONSHIPS WITH SOME TREATMENT CENTERS, SO IF PEOPLE ARE STRUGGLING WITH SYMPTOMS OF LIFE HAPPENING TO THEM, BUT IT'S AFFECTING THEIR JOBS, WE WANT TO SUPPORT THEM SOMEHOW. SO WE HAVE RELATIONSHIPS WITH ORGANIZATIONS THAT TAKE OUR INSURANCE, AND THAT WE ARE BETTING THEM IN THE KIND OF SERVICES THEY ARE PROVIDING. INPATIENT, OUTPATIENT, WHAT KIND OF POST-CARE THEY OFFER. WHAT I WOULD LIKE TO DO IS GET TOGETHER A PACKET OF RESOURCES THAT JUST PROVIDE INFORMATION TO EMPLOYEES . A MOM WHO NEEDS TO LOOK FOR CARE DOESN'T HAVE THIS IN HOURS. WE HAVE SOUND PLACES. WE TALKED TO THEM, WE'E ADDED THEM. WE SEEN ABOUT OPPORTUNITIES TO ADD EMPLOYEE DISCOUNTS . IT'S THE TEAM ORGANIZATION IN COLLABORATION . THERE'S BEEN A VOICED CONCERN AND NEED FROM STAFF THAT ARE TAKING CARE OF PARENTS , AND WE NEED RESOURCES FOR THAT. GIVING THAT ALL COMPILED TOGETHER TO BE ABLE TO
[00:20:01]
GET THEM AND NOT JUST ACCESS , WE CAN PROVIDE FOR THEM EDUCATION, AND PLANNING FOR FINANCES. THIS WILL HELP TO THE INSURANCE COMMITTEE. WE HAVE INCHED NUTRITIONIST, A NUMBER OF RESOURCES THAT WE ACTUALLY HAVE TO MAKE FREE TO EMPLOYEES.AND THEN AS WELL ARE ACTIVITIES THAT WE WANT TO DO. WE WANT TO HAVE CONNECTIONS WITH BISHOPS IN THE COMMUNITY TO BE ABLE TO BUILD TEAM BUILDING AND FACILITATION , KEEPING THEM WELL AND HEALTHY SO THAT WE DON'T HAVE TO GET TO THE INTERVENTION LEVEL. AS I MENTIONED, MENTAL AND PHYSICAL HEALTH RESOURCES, THAT IS VERY LOW COST TO THE COUNTY. THEY WILL COME, THEY WILL BRING THEIR MATERIALS. IT'S JUST SOME BACK PLANNING AND WHEN THEY ARE AVAILABLE AND REALLY COMMUNICATING WHEN IT IS AVAILABLE. I'D ALSO LIKE TO GET SPEAKER SERIES IN. AGAIN, RESPONDING TO CONCERNS AND THINGS THEY ARE DEALING WITH. GRIEF AND LOSS, PENDING RETIREMENT, EXITING, CHANGES LIKE THAT. PTSD, SUBSTANCE ABUSE, SUICIDAL IDEATION . THERE'S LOTS OF THINGS HAPPENING IN THEIR LIVES. GIVING THEM RESOURCES TO GET THEM TO BE REALLY FULLY FUNCTIONING, FOCUSED EMPLOYEES, WE NEED TO HELP THEM WITH THAT PART OF THEIR LIFE, TOO. THOSE ARE THE KIND OF THINGS THAT THE ACTIVITIES DO. WERE YOU ARE RESPONDING AND INTERVENING AND WHEN PEOPLE ARE IN CRISIS, MAKING SURE THEY ARE AWARE OF RESOURCES. I MENTIONED A FEW, WE ALSO HAD GREAT SUPPORT FROM FIRE RESCUE. IN THE TIME I'VE BEEN IN THIS ROLE, THE CHAPLAIN STEPPING IN, THE PEER GROUP STEPPING IN, TALKING TO CHAINING AN ACCOUNTING, SO IT'S NOT JUST FIRE RESCUE, BUT PEOPLE WHO ARE ADVOCATES AND CHAMPIONS AND ARE TRAINED TO RESPOND THAT PEOPLE CAN GO TO FOR SUPPORT. IN THE RESPONSE TEAM, FOR ANYBODY TOUCHED BY THINGS IN CRITICAL SYSTEMS . SO THERE ARE DIFFERENT LEVELS OF ILLNESS THAT WE CAN PUT A PLACE ON OUR DAY TODAY, AND SOME PEOPLE WILL THINK ABOUT IT AS PREPARATION FOR WHEN YOU NEED
>> I JUST SAW THE SECTION ABOUT --
>> WE ARE LOOKING AT PERSONNEL. IT'S A 24% INCREASE OF PERSONNEL ALTOGETHER. SO WHAT IS THAT TEMP THAT WE --?
>> OH, THAT IS PART OF OUR SOS CONTRACT. SO THERE ARE PEOPLE THAT WE HIRE TEMPORARILY, FOR EXAMPLE, SHERIFF'S OFFICE WITH REGARDS TO TEMPORARY STAFFING .
>> WHERE THEY HIRED AT A PERSONNEL DEPARTMENT? OR INTO THE DEPARTMENT THAT ACTUALLY HIRED THEM?
>> IS A 60,000 INCREASE. >> IT'S FLAT FOR THIS YEAR, BUT IT LOOKS LIKE IT MIGHT HAVE BEEN --
>> THAT REFLECTS THE ADOPTED BUDGET , BUT THERE WAS AN AMENDMENT AT SOME POINT IN THE YEAR THAT INCREASED FOR '24.
>> SO WE ACTUALLY INCLUDED THE 60,000?
>> WHEN THE BUDGET WAS ADOPTED, THERE WAS A TRANSFER DONE OF $60,000 IN THEIR. FOR THE VACANCY AND SOME SUPPORT GROUPS . RIGHT NOW, THERE IS 60,000 UNDER THE AMENDED BUDGET. I SEE A BALANCE OF 60,000.
THAT WOULD BE MY UNDERSTANDING OF IT. YES. BUT I WOULD HAVE TO
[00:25:02]
LOOK AT THE DETAIL OF WHAT THE EXPENSES WERE. GENERALLY, EACH DEPARTMENT CAN HAVE TEMPORARY STAFFING , WHICH CERTAINLY THEDEPARTMENTS UTILIZE. >> ARE WE STILL USING THAT TEMPORARY EMPLOYEE? TEMPORARY IS TEMPORARY IN NATURE, RIGHT? SO ARE WE BUDGETING THE TEMPORARY?
>> I THINK IF WE FILL THESE POSITIONS, I WILL NEED A
TEMPORARY. >> SO THAT 60,000 IS PROBABLY NOT NEEDED ANYMORE? AND THEN EDUCATION , $209,000 . WHAT IS THAT? THE REIMBURSEMENT PROGRAM?
>> THE TUITION REIMBURSEMENT IS A CONTINUING EDUCATION ONE.
THAT'S $45,000. SO THE OEC , THAT'S OF THE ACRONYM IS HERE.
OEC WORKFORCE DEVELOPMENT, OEC LEADERSHIP PROGRAM, LEADERSHIP DEVELOPMENT ACADEMY. WE SEE AN E-LEARNING PORTAL.
>> IS A NEW INITIATIVE THAT WE DIDN'T DO A '24? AND THEN TELL ME WHAT'S IN CONTRACTUAL SERVICE .
>> WE PAY FOR -- THERE'S THINGS THAT HR HAS PAID FOR
TRANSITIONAL HE. >> OTHER TRANSACTIONAL, THE TWO LARGEST SLIDES IN THERE WOULD BE OUR ONGOING CONTRACT WITH KRONOS, OUR TIMEKEEPING SYSTEM.
>> THE MOUSE. >> I'M SORRY. I DON'T HAVE THE DRILL DOWN HERE. BUT IN THAT 400,000, ABSOLUTELY, THERE'S ON MY BENEFIT AND THE TIMEKEEPING SYSTEM, WHICH IS YOU KG KRONOS. IT'S BEEN A CONTINUAL CONTRACT IN THEIR.
AND THEN THERE'S THIS PUGET MANAGEMENT SYSTEMS THAT IS ACTUALLY LIKELY AT WITH THE CONSIDERATION FOR THIS YEAR.
IT'S SOMETHING -- THE ONE TIME IT PROBABLY SHOULDN'T BE IN HR NEXT YEAR FOR ABOUT $22,000. THE MAJORITY OF THOSE ARE
CONTINUING CONTRACT. >> ARE ANY OF THOSE CONTRACTS GOING TO BE PHASED OUT ? AND WHICH ONE WOULD THAT BE? THAT'S GOOD. THAT'S COST SAVING.
>> SO THAT WILL BE ABOUT $310,000. WE TALKED ABOUT THAT OVER THE LAST COUPLE OF DAYS. IT IS IMPLEMENTED IN VARIOUS DEPARTMENTS, AND WE ARE GOING TO SEE DISCUSSIONS AND REDUCTIONS FOR THE VARIOUS SOLUTIONS THAT WE HAVE. THIS
WILL ALL BE INTEGRATED . >> OVER TIME, WE WILL TAKE IT
OUT OF THE PLOT. >> IS INTERCONNECTING THEM AND SUPPORTING THEM.
>> I THINK WHEN WE DO OUR ERP REPORT TO THE BOARD, WERE GOING TO PROVIDE THE REPLACEMENT PROGRAM THAT WILL ACTUALLY BECOME PHASED OUT SO THERE IS AN OFFSET. AND IN THIS CASE,
$200,000. >> WELL, THE ACCOUNTING SYSTEM WOULD BE ALL SET UP. TOM, WHO HAS BEEN HEADING THE ERP, THE ERP APPLICATION , WE WILL PUT FINANCIAL MEASURE TO THAT
CHOICE. >> SOME OF THOSE MAY HAVE BEEN DEVELOPED IN-HOUSE. PROBABLY NO COST SAVINGS, BUT IT IS A HUMAN
RESOURCES RESULT. >> THE CONSULTING SERVICES AS WELL. RIGHT NOW, THERE'S A BENCHMARK STUDY IN THERE. I
[00:30:02]
BELIEVE THAT'S ACTUALLY IN '24, SO WE CAN PROBABLY REDUCETHAT GOING FORWARD . >> I LIKE TO GET A QUOTE OF THE
COMP STUDY. >> SO THAT WAS BUDGETED '24?
>> I CAN'T SPEAK TO THE SERVICE IMPLEMENTATION FOR THIS
YEAR. >> WE ARE READY TO DO AN RF HE AND LOOK AT THE OPTIONS FOR THAT.
>> AT 430 THAT IS THERE, SO WE WOULD REMOVE 420 . IF WE BEGIN IT THIS YEAR, WE WOULD CARRY FOR THE BALANCE IN '25. THE
$30,000 LOOKS LIKE -- >> TO THE COMPENSATION STUDY
SHOWED $400,000? >> I THINK THIS IS A FEW
DIFFERENT THINGS. >> AND IN THE 30,000 WOULD BE FOR CONSULTING SERVICES FOR THE EMPLOYEE WELLNESS INITIATIVE.
>> OKAY. AND THAT IS TO HIRE A CONSULTANT TO DO ALL THIS? WHAT IS THAT? AND YOU SAID 40,000 IS FOR THE COMPENSATION STUDY?
>> 400,000 IN ITS ENTIRETY IS FOR THE COMPENSATION STUDY.
>> A REQUESTED 400, AND THEN THERE'S 30 FOR EMPLOYEE
WELLNESS. >> TODAY AT SOME POINT, I'D LIKE TO SEE THE REGULAR COMPENSATION STUDY AND HOW MUCH
THAT COST. >> IT IS A LOT, BUT THAT'S NOT SOMETHING -- THERE SO MANY IMPLICATIONS FOR THESE THINGS.
[Risk Management]
IT'S THE RIGHT TIMING FOR THAT.>> OKAY. >> THAT'S ALL THE QUESTIONS I
HAVE. >> I'M GOING TO ROLL INTO
RISK. >> AND RISK AND BENEFIT?
>> SHE'S MOVING. >> SHE'S MOVING? LIKE HER
HOUSE? OH, OKAY. >> AGAIN, THAT SERVICE APPROACH, THAT SERVICE MENTALITY, THEY WANT TO FOCUS ON THAT AS WELL AS THEIR INTERNAL.
SO LOOKING AT SOME OF THE MAIN FUNCTIONS OF RISK MANAGEMENT, REDUCE LITIGATION. AND ANOTHER MAIN FUNCTION IS THE EMPLOYEE BENEFITS ADMINISTRATION. A BUSY JOB. ABOUT COMPLIANCE IN OUR LEGAL RESPONSIBILITIES TO PROTECT THE ORGANIZATION.
COMMUNICATION. ESPECIALLY WITH COLLABORATION AT THERE'S MORE OPPORTUNITIES TO DO COLLABORATION , OPPORTUNITIES THAT WE PROVIDE. THE INFORMATION ON THIS SLIDE IS PRETTY SIGNIFICANT. THE FIRST POINT IS ABOUT THE MODIFICATION RATE. THIS IS ABNORMALLY LOW. AS THIS .63. THAT IS A HUGE SAVINGS TO OUR INSURANCE PREMIUMS .
THEY BEEN ABLE TO NEGOTIATE AND REDUCE COST AND INCREASE SERVICES. UPDATING OUR POLICY. THIS IS SIGNIFICANT . IT'S
[00:35:11]
PART OF OUR RISK MITIGATION BUT ALSO TAKING CARE OF OUR PEOPLE TO GET THIS RIGHT. AND REALLY MOVING INTO THE AREA , IT'S VERY FRONT AND CENTER AND ACCESSIBLE PLACE FOR EMPLOYEES, ESPECIALLY COMING IN FROM MEETINGS . THESE ARE SOME OF THE HIGHLIGHTS FROM LAST YEAR. THERE'S A LOT ON THERE, SO I HAVE HANDOUTS IN CASE YOU NEED TO SEE. A LOT OF BUSINESS BENEFITS. THE BENEFITS COME I JUST WANT TO TALK ABOUT THAT.WE HAVE 93.60% OF OUR EMPLOYEES IN NEED OF MORE COVERAGE. 6.32 DECLINED. THAT'S A VERY HIGH UPTAKE . AND THAT'S BECAUSE THEY HAVE OTHER OPPORTUNITIES FOR COVERAGE. I THINK ALSO THE RETIREES, 94 RETIREES ARE INVOLVED IN OUR PROGRAM. YOU CAN SEE THE NUMBERS THERE. AND THE SERVICE THEY ARE PROVIDING PEOPLE TO SUPPORT IT. SOME YOU BENEFITS THROUGH OUR INSURANCE COMMITTEE. THIS IS -- WE BRING THIS TO EMPLOYEES SO THEY CAN ACCESS THE SERVICES WITHOUT HAVING TO MAKE APPOINTMENT . WE HAVE AN ON-SITE DIETITIAN, AS I MENTIONED. WE DO SCREENINGS ON-SITE. AND DISCOUNTS THROUGH THEIR INSURANCE. WE WORK CLOSELY WITH OUR PARTNERS TO MAKE SURE WE TAKE THOSE PRACTICES. TAKING CARE OF PEOPLE WITHOUT WORKERS COMP. A LOT OF ACTIVITY, TAKING CARE PEOPLE AND MAKING SURE IT'S AS QUICK AS POSSIBLE, GETTING BACK TO WORK AS QUICK AS POSSIBLE.
THAT SERVICE AND TURNAROUND. RELATIONSHIPS OF MEDICAL PROVIDERS. QUARTERLY SAFETY TRAININGS. WE GET BACK OUT OF THE BOX, MORE CUSTOMER SERVICE, FACE-TO-FACE, GETTING OUT OF THE OFFICE. WHERE PEOPLE HAVE OFFICE VISITS AND HAVE AN EYES ON APPROACH. MOVING FORWARD TO SOME HIGHER-LEVEL POINTS TO GET IN PLACE . AN INTERNAL EMERGENCY RESPONSE PLAN AND TRAINING AND EDUCATION, AND THEN WORKING IN COMPLIANCE TO MAKE SURE EVERYTHING IS WHERE THEY NEED. WE ARE REQUESTING TO RE-CLASS THE MANAGER TO ASSISTANT DIRECTOR ROLE JUST BECAUSE KIND OF THE WEIGHT OF THE ROLE, RESPONSIBILITY, AND WHERE THAT PERSON NEEDS TO BE AS A SAFETY OFFICER. WE ARE CURRENTLY RESTRUCTURING AND REALLY TO MITIGATE THE WORKLOAD FOR PEOPLE. IT IS JUST CONTINUING TO INCREASE, AND IT NOT GOING TO STOP. WE ARE USING ONE OF THE RISK-BENEFIT SPECIALISTS RIGHT NOW TO FILL THE POSITION, BECAUSE THOSE ANALYSTS DON'T NEED TO DO MIGRATION TRAINING AND EVERYTHING.
I HAVE THAT PART THERE BECAUSE I HAVE PUT IN A REQUEST FOR NEW WATER SITE VISITS AROUND THE COUNTY, BECAUSE SOME ARE QUITE
LOW. >> ARE THE USUALLY JUST VISIT
FOR THE PUBLIC? >> IT'S ALL ON-SITE, IN
>> I THINK ONE REQUEST WAS MADE BY GENERAL HR. I DON'T HAVE ANY QUESTIONS. IT FEELS LIKE A FAIRLY FLAT BUDGET REQUEST.
>> VERY LITTLE INCREASE IN MOST AREAS.
>> WERE KIND OF LOOKING AT THAT, GOING BACK SIMILAR YEARS.
[00:40:02]
THE CONTROLLED RISK WOULD GO FROM 4.5 FTES TO THIS REQUESTAPPROVED TO 5.5. >> ALL RIGHT. ANYTHING TO ADD?
JESSICA? >> I DON'T HAVE ANY QUESTIONS.
I DID WANT TO COMMENT THAT YOU GUYS ARE DOING GREAT WORK HOLDING DEPARTMENTS ACCOUNTABLE AND ALLOCATING IN THE RIGHT
PLACE. >> WE ARE SHORT, BECAUSE LAURA IS NOT HERE.
>> ALL RIGHT. THANK YOU. GREAT PRESENTATION. A LOT OF GOOD
THINGS. >> WE ARE EXCITED ABOUT IT.
[Agricultural Extension Services]
>> I THING WE HAVE AN EVENT GOING ON TODAY, UPLIFT FOR HHS.
THEY WERE BUSY SETTING THAT UP.
>> SHE SAID 40 VENDORS. SOMETHING LIKE THAT. YEAH, SHAWNA NEEDED THE VENUE.
>> ARE WE READY? >> WE ARE READY. TOM, ARE YOU
READY? >> HERE'S THE PRESENTATION, WE HAVE SIX SLIDES. I WANT TO TALK TO YOU GUYS A LITTLE BIT ABOUT -- WE WANT TO PROVIDE UNBIASED EDUCATION MATERIALS . SAME DEAL WITH THE RESIDENCE. WE WANT TO TRY TO KEEP THAT STATUS QUO, AND HOW TO MAKE THEIR DECISIONS. IT'S THE SECOND LARGEST INDUSTRY , AND THERE IN THE SAME CATEGORY WITH TOURISM.
BUT , AGAIN, WE LOVE TO HELP SOLVE THE PROBLEMS WERE OUR CLIENTELE. WE HAVE A VERY STRONG COMMUNITY. WE FINISHED THE 2022 CENSUS RECENTLY. PROBABLY ABOUT $57 MILLION A YEAR IN AD REVENUE.
WE APPROACH PROBLEM-SOLVING . EDUCATIONAL PROGRAMMING . WE
[00:45:04]
WRITE PAPERS AND PUBLISH AND THINGS LIKE THAT. MY POWERPOINT IS A LITTLE MESSED UP HERE, BUT WE GENERATE GRANT FUNDING IN DIFFERENT WAYS. WE HAVE CONTRIBUTIONS THAT SUPPORT OUR PROGRAM , WITH THEIR 2023 DATA.>> YOU SAID THE GRANTS WERE AWARDED TO YOU, OR YOU ARE AWARDING GRANTS?
>> IT'S GENERALLY A LITTLE OVER $800,000 . WE GENERATE ABOUT 17,000 HOURS OF VOLUNTEER SERVICE, WHICH IS ABOUT 8.3 EMPLOYEES IF YOU WERE TO HASH THAT OUT BASED ON 2021. LAST YEAR WE DEVELOPED -- WE HAD OUR SITE VISITS THAT REACHED ABOUT 21,000. SOMETHING WE DO IN THE OFFICE, WE DO PESTICIDE TESTING IN THE STATE OF FLORIDA. COMMERCIAL EXAMS, LIMITED MAINTENANCE EXAMS. THEY COULD USE OUR FACILITY. LAST YEAR, WE HELPED ABOUT 130. WE PROCTOR EXAMS. WE TEACH THOSE CLASSES , BUT THE STATE OF FLORIDA ISSUES THOSE LICENSES. OUR TRIAGE LAB , WHICH ARE BORDER COMMISSION FUNDS. LAST YEAR, WE RAN TWO SAMPLES FOR COMMERCIAL GROWERS.
ASSESS THOSE SAMPLES. IF WE CAN'T MAKE A DETERMINATION IN OUR LAB, WE SEND IT TO THE CENTER FOR RAPID EVALUATION.
THOSE DECISIONS, OUR GROWERS MAKE. THEY COULD BE RELATIVELY SMALL. SPRAY A CROP WITH THE WRONG STREAM, FOR EXAMPLE, IT'S EXTRA MONEY. WE WANT TO MAKE SURE WE HELP THEM WITH THAT DECISION PROCESS. WE DO A PUBLIC SPEAKING CONTEST.
SPONSORED BY THEM. LAST YEAR, SOME 165 CLASSES THROUGHOUT ST.
JOHNS COUNTY. SOME OF OUR ADMINISTRATION HAVE BEEN INVOLVED IN THE JUDGING PROCESS OF THAT. THAT'S KIND OF AN EXCITING PROJECT. WE HAD ABOUT 1600 CLIENTELE TEACHING THEM ABOUT AGRICULTURE AND WHAT WE HAVE IN THE SECTOR. THE BEST MANAGEMENT PRACTICE, SOMETHING THAT PEOPLE DO NOT REALIZE, BUT THEY HAVE TO BE -- CERTIFIED TO MAKE SURE THEY'RE DOING THAT THE BEST WAY. I WANT TO JUMP INTO THE NEXT SLIDE. AGAIN, IT'S A LITTLE MESSED UP. I'M GOING TO PUT IT AS BEST I CAN.
WE ARE REALLY ASKING FOR FIVE OUTSIDE OF THE INCREASES WE MIGHT HAVE -- DECISIONS WE ARE NOT MAKING, NECESSARILY . ONE SECTION THAT WE ARE REQUESTING THAT UNIVERSALLY IS LOOKED OUT ACROSS THE BOARD , WE HAVE FOUR AGENTS IN OUR OFFICE -- APPROXIMATELY $37,000 . THEY LOOKED AT OUR INTERNAL AND EXTERNAL SERVICE AND EDUCATION. BUT THAT IS ABOUT 27,000. WE
[00:50:10]
ARE REQUESTING A MIDSIZE SUV PASSENGER VAN. LAST YEAR, AND SINCE I HAVE BEEN IN THIS POSITION, OUR MEMBERSHIP DUES HAVE BEEN ABOUT THE SAME. WE MADE A LIST OF THE ORGANIZATIONS THAT WERE INVOLVED AND PUT THAT INTO THE REQUEST TOTAL . EQUIPMENT WISE , FLORIDA. THE DRONES GENERATE 75, 80% OF THE MARKET. STATE LAW SAYS WE CAN'T BUY THOSE ANYMORE. SO I DON'T HAVE A DRONE. I DON'T TEACH DRONE EDUCATION TO THE PUBLIC.BECAUSE OF THAT, I CAN'T FLY MY DRONES. AND ALL OF OUR GROUPS IN THAT DEPARTMENT, WE HAVE SOME. I'M REQUESTING A DRONE SO THAT WE CAN TEACH THAT. THIS PARTICULAR DRONE HAS CAPABILITY TO FIND IRRIGATION LEAKS, TEACHING FARMERS DIFFERENT WAYS THEY CAN DO THAT. AND THAT'S WHAT WE ARE REQUESTING. IT'S A PAIR OF THERMAL DRONES.
>> YOU TEACH DRONE TECHNOLOGY?
>> RIGHT NOW, THIS CALENDAR YEAR, WE JUST FINISHED A CLASS YESTERDAY. WHAT WE DO IS WE TEACH A PART 107 TO GET A
LICENSE. >> WHO ARE YOUR STUDENTS?
>> THE STUDENTS ARE ANYONE. THERE'S A DRONE TEAM THAT I WORK WITH. WE TEACH FOR THE FORESTRY SERVICE. AND THEY PUT TRACKING DEVICES IN THE EVERGLADES, AND THEY USE DRONES TO FIND WHERE THEY'RE GOING IN THEIR RESEARCH. BECAUSE THEY ARE USING A DRONE FOR WORK, THEY NEED TO HAVE A LICENSE.
BUT FOR PERSONAL USE, YOU DON'T HAVE TO HAVE ONE. WE TRAIN 30 OF THOSE GUYS AT THE CENTER IN THE COUNTY . THE SERVICE WILL PICK A DRONE IN THE AREA AND EVALUATE THE BUYR CAMP, AND I BELIEVE IT'S 10 PEOPLE. AS SOON AS THEY GET THEIR LICENSE, THEY CAN START A BUSINESS. WHAT THEIR LICENSE ALLOWS THEM TO DO IS PUTTING THE AIRCRAFT AND AIRSPACE SO THEY ARE NOT IN VIOLATION OF ANYTHING. IT'S MOSTLY SAFETY , NOT CAUSE ANY ISSUES THERE. BUT THIS YEAR, FROM JANUARY 1ST UNTIL NOW, MOST OF THOSE CLIENTS , AND THE RESEARCHERS IN FORT LAUDERDALE, MOST OF THEM ARE COUNTY EMPLOYEES .
FROM THE BUILDING DEPARTMENT, UTILITY DEPARTMENT , TO GET
THAT LICENSE. >> THIS IS A STATEWIDE PROGRAM?
>> SURE. WE DO IT ALL OVER. IF IT'S SOMETHING THAT WE CAN DO IN ONE LOCATION , AND IT'S SOMETHING THAT WERE GOING TO DO, WE CAN DO THE CLASSES. WE HAVE FIVE TEAM MEMBERS THAT WILL TEACH THAT. BUT THAT'S THE PROGRAM THAT HAS BEEN GROWING BECAUSE OF THE USE OF TECHNOLOGY. AND AGAIN, WE ARE HAVING TO SHIFT TO OTHER DRONES WHICH WILL BE MORE EXPENSIVE FOR THE CAPABILITIES THAT MEET THE REGULATION.
>> IS! AS PART OF A BROADER EDUCATION PROGRAM?
[00:55:03]
>> INITIALLY, WE WANTED TO TEACH KIDS ABOUT TECHNOLOGY.
OVER THE LAST FEW YEARS , SAY THREE, FOUR, FIVE CLASSES A YEAR MAYBE , IT IS MOVING INTO AN AI TYPE POSITION .
YOU ARE APPLYING FOR A BUILDING INSPECTION JOB , WHATEVER THE CASE IS, THAT'S JUST WHAT YOU HAVE TO HAVE.
>> ARE THOSE CLASSES FREE ? SO THERE IS SOME REVENUE?
>> IF YOU GO ONLINE, YOU CAN FIND ALL THE COST.
>> OKAY. THE REVENUE GOES TO THE COUNTY?
>> THAT GOES INTO ACCOUNTS SO THAT WE CAN SAY THAT MUCH TO BUY ANOTHER DRONE. WE CAN'T USE THAT FOR DEMONSTRATION PURPOSES, SO WE ARE GENERATING THAT MONEY RIGHT NOW TO PURCHASE ANOTHER ONE. WE HAVE FIVE AGENTS THAT ARE TEACHING ON THAT TEAM. UTILIZING THAT MONEY TO HELP BY THAT DRONE. WE CAN HAVE THAT FOR OUR ACCOUNTING.
>> OKAY. >> TO UTILIZE THE DRONE OTHER THAN TEACHING AND DEMONSTRATIONS?
>> WE TOOK A DRONE THAT -- WE CAN GO OUT TO THE FARM AND STITCH IMAGES TOGETHER TO HELP THEM SEE WHAT THEY ARE LOOKING AT, AND USE THAT FOR MANAGEMENT. THE FIRST STEP WOULD BE IDENTIFYING INSECTS, PEST, DISEASE, WHATEVER. LET'S SEE -- WE SET UP THE PROGRAM. IT'S ON AUTOPILOT. THE PATTERN, IT MIGHT BE 150 PICTURES. AND THEN THEY'RE GOING TO PUT IT IN A PROGRAM. YOU CAN ZOOM IN AND REALLY HELP MAKE SOME DETERMINATIONS ON THAT. FIND OUT THE FARMERS
UTILIZE THAT TECHNOLOGY. >> OKAY.
>> BUT IT'S A GROWING PROGRAM IN THE LAST THREE OR FOUR YEARS NOW. THE LAST THING ON OUR LIST WE ARE REQUESTING IS THAT THIS PAST YEAR, WE HAD REQUESTED SOME TABLES.
>> TO SOME OF THE THINGS IN THE BUDGET. OPERATING EXPENSE, THOSE THINGS. ARE THERE ANY QUESTIONS?
>> THE 37,000, CAN YOU GOING TO JUST A LITTLE BIT? WHAT IS THAT
ABOUT? >> SURE. THEY'VE GONE BACK AND LOOKED, AND THEY WERE SAYING THAT THE SALARIES WEREN'T COMPETITIVE. WHERE THEY WERE AT, THEIR SEEN THINGS THEY SHOULD HAVE SEEN. THAT'S BEEN A PROBLEM. THEY WENT BACK AND
[01:00:05]
SAID, WELL, SOME PARTS OF THE STATE , WE WERE IN RURAL NORTH FLORIDA. BUT IF YOU ARE IN THE COUNTY, YOUR SALARY AT THE SAME AGENCY AND SAME POSITION WOULD BE DIFFERENT. THEY LOOK AT THE METRO AREA, HILLSBORO. PLACES LIKE THAT. SO THIS IS WHERE THE HIGHEST COST OF LIVING IS. THEY DIDN'T JUST DO IT FOR ST.JOHN'S, THEY DID IT FOR THE WHOLE STATE. THEY HELP TEENAGERS GROWING IN THEIR CAREERS . I'M SEEING A LOT OF
THAT HAPPEN. >> REMIND ME, SO THE COUNTY HAS A BOARD CONTRACT , BUT WE PAY A LUMP SUM? AND SO THIS IS THE ORIGINAL REQUEST TO ACCOMMODATE THOSE ADJUSTMENTS? OKAY. I'M SURE THIS IS SOMETHING GOING ON THROUGHOUT THE COUNTY, OR THE STATE. LET'S SAY WE SOMEHOW DON'T HAVE THE COMPRESSION.
WHAT'S GOING TO HAPPEN TO THE EMPLOYEES COMPARED TO THE OTHER EXTENSION AGREEMENT THAT THE UNIVERSITY HAS OF OTHER COUNTIES? WE JUST HAVE ALL DIFFERENT CONTRACTS? DIFFERENT
SALARIES? >> IT'S ALL ACROSS THE BOARD NOW.
>> RATHER THAN JUST REDOING THIS ONE, THIS MAKES IT A LITTLE MORE SIMILAR. IT'S SLIGHTLY DIFFERENT, BUT --
>> AND THOSE DIFFERENCES ARE GOING TO BE REFLECTED?
>> WE HAVE SUBMITTED AN UPDATE .
>> AND THEN THIS ONE REMAINING REQUEST IS PRIMARILY THE AGREEMENT INCLUDED IN THE RESEARCH? IT HAS A CONTRACT? ARE YOU GOING TO COVER THAT TODAY?
>> NO. >> OKAY. AND THEN REMIND ME, FOR THE UNIVERSITY OF FLORIDA EMPLOYEES, WHAT IS THE SPLIT OF
SALARY? >> WHEN I CAME IN, IT WAS
60/40. >> 60% WAS PAID FOR BY THE
UNIVERSITY? >> THE M.O. YOU WAS ESTABLISHED, AND SO WHEN THEY BECOME STATE EMPLOYEES, AND MADE THEM TENSE PRESENT STATE, 90% OF THE COUNTY. SEVERAL OF OUR AGENTS -- I COULD GO BACK.
>> FOR EXAMPLE, SEVERAL OF OUR POSITIONS WERE 10%, 9%. THAT ACROSS THE COUNTY WOULD NOT CHANGE AT ALL. BUT IT WOULD BE A HEAVIER PERCENT , OF WHAT THE CONTRIBUTION IS.
>> SO WE ARE PROPOSING -- >> WERE PROPOSING THE SPLIT SO
IT MAKES MORE SENSE. >> BUT THE COUNTY'S
CONTRIBUTION DOESN'T CHANGE? >> IT DOESN'T CHANGE. INSTEAD OF BEING 60/40, IT MIGHT BE 30/70. THEY'RE TRYING TO
ADJUST THOSE THIS YEAR. >> AND I TAKE A LOOK AT THAT?
>> THE COUNTY IS 40% ON THIS. IT IS 70 IN SOME COUNTIES.
[01:05:12]
>> YOU ARE THING IN PRIOR YEARS -- IT MAY HAVE BEEN 60/40, BUT IN PRIOR IT MAY HAVE BEEN 70/40?
>> THAT MY CHANGE FROM 60/40 OR WHATEVER, AND JUST IDENTIFY IT.
>> YOU GUYS ACTUALLY MANAGE THE GROUNDSKEEPING ?
>> THEY MOW THE GRASS. >> IN THE BUILDING AND THE LANDSCAPE? OKAY.
>> IT'S A FACILITIES BUDGET. AND THEN WE HAVE A BUDGET FOR BUILDING MAINTENANCE AND ALL THAT.
>> OKAY. I THINK IT MIGHT BE HELPFUL IF WE GET AN ANALYSIS JUST TO KIND OF UNDERSTAND, IS THIS A FIVE-YEAR THING ? CAN WE GET AN ANALYSIS? BECAUSE I'M PRETTY SURE THE M.O. YOU IS
THROUGHOUT THE STATE. >> IS ONE COUNTY TO ANOTHER BECAUSE THERE'S SO MUCH DIFFERENCE.
>> BUT OTHER COUNTIES DO HAVE AN M.O. YOU?
>> JUST ALL OVER THE BOARD. >> I WAS JUST CURIOUS. I THINK WE CAN GET ANALYSIS ON THE ONES THAT HAVE SIMILAR M.O. USE , SORT OF AN INVESTMENT PER CAPITA COMPARISON SO THAT WE UNDERSTAND WHERE WE STAND. ARE WE UNDER INVESTING, ARE WE OVER INVESTING? SO THEY'RE SORT OF A COMPARISON THAT WE CAN LOOK
>> AND THIS M.O. YOU IS JUST ST. JOHN'S COUNTY? IT'S NOT
TRI-COUNTY? OKAY. >> I WAS THE 4H PROGRAM GOING?
>> GOOD. >> THEY'RE WORKING ON FILLING
>> WE CAN GIVE UPDATES ON THAT. WE SEEN OUR ENROLLMENT DROP DRAMATICALLY.
>> ARE YOU PARTNERING WITH PARKS AND REC FOR THIS?
>> LEADERSHIP TO HELP GET THIS GUIDANCE.
>> I WAS THINKING YOU SHOULD HAVE ONE LINE ITEM ABOUT THE BUILDING. SO WE ARE REQUESTING 40 CHAIRS.
>> WE HAD TABLES LAST YEAR, BUT WE RAN OUT OF MONEY. THIS HAS
INCREASED DRAMATICALLY. >> THE MITIGATION BUILDING WAS USED HEAVILY DURING COVID. YOU KNOW, AFTER COVID WAS DONE.
>> BEFORE, NEW SHEET ROCK. >> IT WAS PAID FOR WITH ARBA
[01:10:04]
FUNDING, RIGHT? >> WE MAY HAVE SOME MITIGATION
BALANCES. >> BECAUSE THAT WAS THE ONLY
THING THAT WAS LEFT. >> THERE IS NOTHING LEFT IN
THERE. >> THE CHAIRS WERE GOING TO PURCHASE LAST YEAR. BUT WE COULDN'T AFFORD IT.
>> THERE'S NICE TABLES IN THERE. IF ANYBODY WANTS TO HAVE A MEETING IN THERE, THEY ARE VERY NICE.
>> THEY'RE JUST NOT VERY GOOD CHAIRS. YEAH. THEY ARE JUST STANDARD STACKABLE CHAIRS. BUT THEY ARE CLEAN. WE WIPE THEM ALL DOWN.
>> IT FITS WELL WITH THE TABLES.
>> THAT WOULD BE AWESOME. >> THAT'S REALLY PRETTY.
>> IS THAT A DIFFERENT SECTION?
>> THEY SUBMITTED THEIR REQUEST AS A FLAT REQUEST THAT HAS BEEN FLAT FOR THE PAST SEVERAL YEARS.
>> LET'S GO OVER THAT ONE. IT'S A SERVICE THAT SOME PEOPLE MAY NOT BE AWARE THAT THERE ARE ACTUALLY CONTRACTS FOUR.
>> AND WE STILL HAVE DR. CHRISTIANSEN LEADING THAT. OH, WOW. WOW. SUPER SMALL. OKAY, SO IT IS FLAT. I DON'T KNOW IF YOU CAN SPEAK TO THAT AT ALL, BECAUSE CAN YOU -- OKAY.
>> THOSE HAVE BEEN APPROVED BY TWO GROUPS . AND THAT'S BEEN
SUBMITTED BACK. >> GOTCHA. PRIMARILY, IT'S REALLY SOME RESEARCH AND ALSO THE COMMERCIAL DEMONSTRATION TO SUPPORT COMMERCIAL GROWERS ? GOTCHA.
>> I DON'T HAVE THE LATEST ON THAT.
>> GOTCHA. ALL RIGHT. >> IT WAS SOMEWHERE IN THE BALLPARK OF 20 DIFFERENT RESEARCH SCIENTIST.
>> THEIR INPUT IS CRUCIAL. >> THEY SORT OF MANDATED THESE KURD DELETE MEETINGS ON WHAT TRIALS GO ON. DOING SOME RESEARCH.
[01:15:22]
>> THEY DID. >> IT'S RED WHITE AND BLUE
POTATOES. PURPLE POTATOES . >> ARE THAT THEY WERE PURPLE
>> THEY MAKE FRENCH FRIES AND CHIPS NOW. THEY FRY REALLY WELL. THAT'S A 4-H PROJECT. AND THAT'S COMING THROUGH RIGHT HERE WHERE WE TALKED ABOUT. THE PLANTING WAS A LITTLE BIT DIFFERENT.
BRING THE KIDS OUT, MAKE SOME FANTASTIC PROGRESS. PUT THEM IN
A BAG. >> IS LIKE FEBRUARY IS A
HOLIDAY FOR SCHOOL. >> THAT'S PLANTING SEASON.
>> THAT'S MAGICAL, TO PLAN SOMETHING AND IT ACTUALLY COMES
>> WE PUT THEM HERE. THE WHOLE CIRCLE.
>> THEY WERE DOING THAT LAST YEAR, WEREN'T THEY?
>> THEY DO A BLUEBERRY PROJECT.
>> AWESOME. >> YOU GOT TO FIGURE OUT HOW TO
>> THEY WILL START SCHEDULING THAT OUT THIS MONTH.
>> THERE'S SO MANY DIFFERENT VARIETIES.
PARTICULAR VARIETY. AND SO PART OF THAT PROJECT WAS TO SHOW FOLKS WHAT WE CAN DO HERE. THERE ALWAYS EXPERIMENTING WITH
DIFFERENT ONES. >> ALL RIGHT. I DON'T REALLY
HAVE ANY OTHER QUESTIONS. >> THAT IS GOING TO BE TAKING THE LEAD WITH OUR SITE . HE'S THE FINANCE PERSON THAT WOULD UNDERSTAND.
>> WE APPRECIATE YOU GUYS. >> THANK YOU.
>> I'M TRYING TO KEEP DOG FENNEL OUT OF MY HAY FIELDS.
>> THAT'S RIGHT. I'VE GOT TO GO SEE THEM.
>> WERE WHAT A TRANSITION TO THE OFFICE OF ACCOUNTING.
[County Attorney]
[01:20:49]
>> THIS IS MOVING RIGHT ALONG. ONE THING THAT IS OBVIOUSLY GOING TO BE --
>> IN THE INTERIM COUNTY ATTORNEY. FORTUNATELY THIS YEAR, OUR BUDGET OTHER THAN THE COST OF LIVING INCREASES ISN'T GOING TO CHANGE A WHOLE LOT. HE WAS IN COMMUNICATION WHAT WE WOULD NEED TO THE REST OF THIS FISCAL YEAR, NOT THE NEXT ONE.
AS WELL AS POTENTIAL PAY, SOME ATTORNEYS FEES, WHICH ARE STILL NOT RESOLVED. IT'S ROUGHLY $800,000. THAT LEADS INTO THE BUDGET PREPARATION FOR NEXT YEAR AND UNDERSTANDING WHAT OUR NEEDS ARE THIS YEAR, VERSUS AN ADDITIONAL HALF 1 MILLION IN OUTSIDE COSTS. WE EXPECT IT WILL COME DOWN AFTER THE CASES ARE RESOLVED GOING INTO NEXT YEAR. WERE ALSO WORKING TO TRY TO SAVE THE COUNTY SOME MONEY BY TAKING CARE MORE ISSUES IN HOUSE. WE WANT TO BE ABLE TO HANDLE QUESTIONS FROM HR . WHEN WE GET TO THE POINT FOR LITIGATION, WE WILL SEE THAT WE WILL STILL USE OUTSIDE COUNSEL FOR HR LITIGATION , BUT FOR THE MOST PART, CONSOLIDATE SOME OF THOSE IN AN EFFORT TO PROVIDE
BETTER SERVICE. >> WHO IS THE DESIGNATED --
>> RIGHT NOW, IT IS ME. >> WERE GOING TO LOOK FOR SOMEONE WITH THAT KIND OF BACKGROUND. AND RIGHT NOW, WHILE BRAD IS OUT, AND HANDLING THE MAJORITY THE OUTSIDE LITIGATION. AS WELL AS RESPONDING TO LAWSUITS THAT AREN'T REQUIRED. WHAT QUESTIONS CAN ANSWER?
>> ARE YOU GUYS DOING WITH RECRUITMENTS?
>> NOT AS WELL AS I WOULD HOPE. PART OF THAT IS BECAUSE WE COMBINED TWO POSITIONS INTO ONE WHEN WE SPLIT THEM UP. I THINK WHAT WE ARE GOING TO DO IS WERE GOING TO BREAK THOSE APART AND RE-ADVERTISE THEM SO THEY ARE MORE SPECIFIC TO LITIGATION, AND WE ARE GOING TO READJUST SO THAT PEOPLE WITH SOME MANAGEMENT RESPONSIBILITIES -- THAT'S FOR SOMEBODY COMING IN ON THE LEARNING CURVE TO TRY TO UNDERSTAND WITH THE COUNTY'S EXPECTATIONS ARE AS WELL AS LAND-USE.
>> ANY AREA WHERE THE ADMINISTRATION CAN SUPPORT YOU?
>> THERE WAS SOME DISCUSSION ABOUT WHETHER WERE NOT NEEDED AN ADDITIONAL POSITION . AFTER A NUMBER OF DIFFERENT MEETINGS, THE CONSENSUS WAS, LET'S REORGANIZE WHAT SOME OF THE RESPONSIBILITIES ARE. LET'S SEE IF WE CAN MAKE THEIR TIME A LITTLE BIT MORE EFFICIENT. OTHER DIFFERENT TYPES OF EXPERTISE , THE SYSTEM COUNTY ATTORNEY IS ASSIGNED TO, THAT'S GOING TO BE CHANGED TO WHERE WE BRING PEOPLE AND WERE GOING TO DO OUR BEST WITH DEPARTMENT HEADS SO THEY HAVE ONE POINT OF CONTACT.
>> A REAL QUICK QUESTION ON THAT. THE LEGAL FEES ON THE COUNCIL, YOU MENTIONED GRAND OAKS . THEY MAY REQUIRE
[01:25:06]
ADDITIONAL DOLLARS. HIS REQUEST TO BRING THAT UP AN ADDITIONAL 500, OR JUST BRING IT UP TO 500.>> AN ADDITIONAL 500. NEXT YEAR. THIS YEAR WE ARE LOOKING
AT AN ADDITIONAL 800. >> VERY GOOD.
>> WILL NEED TO ADJUST THAT . BECAUSE RIGHT NOW, IT'S AT
500. >> FOR NEXT YEAR. 800 FOR THE
>> ADDITIONAL FOR THE CURRENT YEAR. NEXT YEAR'S CORRECTIVE
>> SO WE WENT WITH THE CASE, WOULD WE KEEP IT?
>> WE WOULD NOT. WHEN PEOPLE SUE GOVERNMENTS, YOU DO NOT GET TO RECOVER THAT. THE DIFFERENCE WOULD BE CODE ENFORCEMENT. CODE ENFORCEMENT DECISIONS, IT'S THE BASIS OF OUR DECISION.
HOWEVER, YOU ARE NOT ABLE TO RECOUP FEES. ODDLY ENOUGH, A CITIZEN, THEY BY STATUTE ARE ENTITLED TO RECOVER. AS WE MOVE THROUGH A LOT OF THE CONTRACTS, THE TWO PLACES WE CAN RECOVER ATTORNEYS FEES FROM THE OTHER SIDE OF THE TABLE IS EITHER BY
CONTRACT OR BY EXTENSION. >> WELL, I DON'T HAVE ANY QUESTIONS. I JUST WANT TO COMMENT THAT WE APPRECIATE YOUR RESPONSIVENESS. IT CERTAINLY HELPS US A LOT IN STREAMLINING THE THINGS THAT IN THE PAST, AT LEAST TRYING TO WORK THROUGH AND STREAMLINE THE EFFICIENT WAY OF APPROACHING THINGS. WE
APPRECIATE IT. >> THANK YOU. ANY OTHER
>> VERY NICE TO MEET YOU. >> YOU PUT A JACKET ON?
[Facilities Management]
>> ENJOY THAT. >> IS GOING TO BE A REQUIREMENT
MOVING FORWARD. >> ALL RIGHT. THANK YOU FOR BEING HERE. WOULD YOU LIKE TO INTRODUCE YOURSELF AND THE
TEAM? >> FIRST OFF, WE APPRECIATE THE OPPORTUNITY TO DO THIS IN PERSON. THE FACILITIES MANAGEMENT WASN'T OPPOSABLE FOR '25 . I AM DAN KRAFT, DIRECTOR OF FACILITIES. MY COWORKERS WITH ME TODAY, LISA PELLEGRINI. ALL THINGS RELATED TO BUDGET, HR, TRAINING . I'M SURE I'M FORGETTING SOME THINGS. EVERYTHING THAT'S RELATED TO PROJECTS EITHER FACILITATED BY OR FACILITATED
WITH OUR DEPARTMENT . >> OKAY.
>> PERFECT. >> SO ANY QUESTIONS FOR GET STARTED? ALL RIGHT. LET'S DO IT. SO GOING OVER THE AGENDA, WILL DO A QUICK WHAT IS FACILITIES MANAGEMENT. OUR EXISTING SERVICE LEVELS, WHAT WE ARE ADVOCATING AS FAR AS ADDITIONAL SERVICE LEVELS AND SOME PROCESS CHANGES. WHAT IS GOING TO SUPPORT THOSE REQUESTS. WE WILL TOUCH ON STAFFING, VEHICLES. AND THEN WE ARE GOING TO PIVOT A LITTLE BIT AND TALK ABOUT PRESERVATION PROJECTS. AND THIS IS IN REFERENCE TO OUR DEFERRED MAINTENANCE PROGRAM AS FAR AS ASSET REPLACEMENT, CAPITAL REPLACEMENTS. AND THEN AT THE END, IF ANYBODY HAS ANY QUESTIONS . SO WHAT IS FACILITIES? SHORT ANSWER IS, WE ARE SUPPORT SERVICES. THAT IS REALLY OUR MAIN FUNCTION. WE ENSURE FUNCTIONALITY, COMFORT,
[01:30:03]
SAFETY, AND SUSTAINABILITY AND EFFICIENT THE OF THE ENVIRONMENT. WE WILL HEAR THAT A FEW MORE TIMES. IT'S BASICALLY OUR EXISTING BUILDINGS. SO FACILITIES MANAGEMENT AS OF TODAY , THIS IS OUR DEPARTMENT. WE CURRENTLY MAINTAIN IN EXCESS OF 400 BUILDINGS , DIFFERENT LEVELS OF COMPLEXITY . FROM THE PIVOTALLY INTO THE SHERIFF'S COMPLEX. IN EXCESS OF 2 MILLION SQUARE FEET, THERE'S OBVIOUSLY MORE SQUARE FOOTAGE COMING ONLINE. THE TOTAL NUMBER OF ASSET UNDER PARK MANAGEMENT'S IS IN EXCESS OF 8000. AND REALLY, WE FOCUS ON DAY-TO-DAY OPERATIONS WITH VARYING DEGREES OF MAINTENANCE AND REPAIR. AND WITH THIS EXISTING SERVICE LEVEL , '23, WE HAD A BUNCH. OUR BUDGET IS IN THE RANGE OF 26.5 MILLION.PART OF THAT IS THE CHANGE IN 2024. AND WE ALSO HAD SOME MAINTENANCE BUDGET MOVE FROM A DIFFERENT DEPARTMENT OVER TO FACILITIES MANAGEMENT. SO THAT WAS PART OF THAT DELTA. SO WERE WE GO AS A DEPARTMENT? AGAIN, RIGHT NOW, WE ARE KIND OF A TRADITIONAL FACILITIES MANAGEMENT DEPARTMENT. WE WANT TO TRANSITION INTO A MORE INTEGRATED HOLISTIC APPROACH OF HOW WE MANAGE AND ADDRESS NEEDS AS THEY RELATE TO COUNTY OWNED PROPERTIES. AND INTEGRATE THESE ITEMS THAT WE SEE ON THE RIGHT-HAND SIDE. WE WANT TO INTEGRATE TECHNOLOGY WITH ASSET MANAGEMENT. AND SO HOW WE ARE GOING TO GET THERE IS THROUGH TECHNOLOGY. AND PART OF IT, PART OF THAT MOVEMENT IS GOING TO BE ASSET MANAGEMENT. LIKE I SAID, THAT'S DONE NOTHING BUT CONTINUE TO GROW. THE BIG DRIVER IN THAT IS VALIDATION.
WE VALIDATE ASSETS AND MANAGE. IF IT'S NOT CORRECT, THERE'S NO WAY FOR US TO MEASURE WHETHER THAT IS EFFICIENT.
STANDARD POSITION STARTS WITH, AGAIN, BUILDS OFF EACH OTHER.
WE NEED TO STANDARDIZE THE INFORMATION COMPONENTS THAT MAKE UP THE BIG CATEGORIES. BUILDING INTERIORS, WE NEED TO SET A STANDARD OF WHAT TYPE DO WE WANT? YOU KNOW, WHAT TYPE OF ROOFING MATERIAL ARE USING? WE HAVE TO MAINTAIN. SO AGAIN, THEY BUILD OFF EACH OTHER. WE CREATE A STANDARD FOR THE MATERIALS USED TO BUILD IT. HAVING TO KEEP 20 DIFFERENT TYPES OF -- WE NEED TO SET A STANDARD OF WHAT WE KEEP AN INVENTORY FOR EFFICIENCY AND COST. GIS AND DASHBOARDS. WE WILL TOUCH ON THIS A LITTLE BIT FURTHER INTO THE PRESENT SECTION. THAT'S GOING TO BE A BIG TOOL FOR US MOVING FORWARD.
WE ARE MOVING TO A NEW -- WE ARE HOPING TO MOVE OVER TO A NEW MAINTENANCE MANAGEMENT SYSTEM, CITY WORKS. OTHER DEPARTMENTS WITHIN THE COUNTY, AND TYING INTO THAT INTERPOSITION. BUILDING AUTOMATION. THIS ONE IS NEAR AND DEAR TO MY HEART. I THINK IT IS ONE OF THE BIGGEST ONES THAT CAN DRIVE EFFICIENCY FOR THE COUNTY AND FOR THE
[01:35:04]
DEPARTMENT AS FAR AS HOW IT RELATES TO BUILDING OPERATIONS AND COST. HOW DO WE CONTROL COST AND OPERATING THE STRUCTURES MOVING FORWARD. BUILDING AUTOMATION AT THIS POINT IS A HUGE COMPONENT OF THAT. AND THEN CENTRALIZED SECURITY. RIGHT NOW, IT'S A BIT FRAGMENTED. SO WE ARE DEVELOPING OR PROPOSING TO DEVELOP A TEAM THAT OVERSEES SECURITY CAMERAS , DOOR ACCESS, GATES , AND THIS TEAM WILL BE HOUSED IN ASSEMBLIES MANAGEMENT. SO AGAIN, WE WANT TO TOUCH ON THE TECHNOLOGY PART OF THIS CONVERSION TO MORE OF AN INTEGRATED FACILITIES MANAGEMENT DEPARTMENT. GIS, BASICALLY A NAVIGATION SYSTEM FOR US. TRADITIONALLY, THAT TECHNOLOGY HAS BEEN ON THE EXTERNAL SIDE . IT'S NEVER REALLY BEEN PART OF THAT COMPONENT. THAT TECHNOLOGY HAS CHANGED. GIS IS NOT A GEOGRAPHIC SYSTEM AND IS NOW PART OF OUR TOOLBOX. THE ABILITY TO UTILIZE THIS, AND FOR THE MOST PART, IT'S A NAVIGATION SYSTEM. WHERE THIS TIES INTO EFFICIENCY AND DRIVING DOWN THE COST IS , WE NEED A TECHNICIAN, AND IPAD, A SMART PHONE, AND IT HAS FLOOR PLANS OF , I WILL SAY THIS BUILDING RIGHT HERE. AND IT SHOWS APPEARANCE. IT SHOWS WHERE INDIVIDUAL ROOMS ARE. IT SHOWS SAFETY . AIR CONDITIONING UNITS. AND WHAT THAT DOES, IS IT CUTS DOWN ON THE TIME OF US TRYING TO HAVE TO GO AND FIND THESE PARTICULAR ASSETS. THE OTHER PART OF THIS IS THE REACTION TIME WHEN SOMETHING GOES WRONG. IT'S NOT A MATTER OF IF. A BUSTED PIPE. SO TAKE THIS BUILDING, OUR JOB IS TO INDICATE THE DAMAGE AND NOT ALLOW IT TO GO DOWN TO THE FIRST FLOOR AND CREATE MORE COST FOR US. SO WHAT THIS DOES IS, WITH THIS EXAMPLE, WERE ABLE TO USE GIS TO SHOW WHERE THE SHUT OFF IS FOR THAT BUSTED WATER LINE. WE CAN SHOW UP, WE KNOW IT'S IN THE CONFERENCE ROOM. WE SHUT IT OFF. WE CAN MITIGATE THE DAMAGE THAT THAT INCURS, OBVIOUSLY. AND AGAN, IT'S A MANNER OF WHAT A MECHANICAL SYSTEM IS. WE TALK ABOUT OUR NEW AMENDMENT SYSTEM , THE MANAGEMENT SYSTEM. WE ARE GOING TO START, OR WE ARE PROPOSING TO SEE ART AND MIGRATION. GIS WILL INTEGRATE WITH THAT AND IT WILL HELP US TO CREATE THESE NAVIGATION SYSTEMS . AND SO WE WILL START TO MOVE INTO THE TECHNICIANS USING IPADS AND SMARTPHONES.FOR COMPLETE TRANSPARENCY, SOME OF THESE PROBABLY WERE THREE OR FOUR YEARS BEHIND. SO IT'S TIME FOR US TO START THE TRANSITION. AND THEN THE LAST PART OF THIS BULLET HERE IS THE BUILDING INFORMATION MODEL . AND SO WHERE THIS TIES BACK TO FACILITIES IS , WHEN WE PROPOSE THESE NEW PROJECT IN THESE NEW BUILDINGS, THE CONSULTANTS WHO ARE DESIGNING , IT'S NOW PRETTY MUCH COMMONPLACE THAT THE USE THEIR SOFTWARE DESIGN PLATFORM IN THAT FORMAT. SO THE ILLUSTRATION ON THE RIGHT IS A 3-D VERSION OF THE BUILDING. IN THE CLOSEOUT DOCUMENTS, WE ARE REQUESTING -- AND WE JUST RECENTLY PUT IT INTO THEIR
[01:40:01]
CONTRACT THAT THEY ARE TO SUPPLY US WITH A VERSION OF A FORMAT THAT WILL THEN INTEGRATE INTO CITY WORKS. SO ONE ADVANTAGE FOR US IS, IT BASICALLY SHOWS THE INTERNAL WORKINGS OF A BUILDING. ONCE THE WALLS ARE UP, THREE, FOUR, FIVE YEARS LATER ON DOWN THE LINE, WHERE THE CHASE IS, YOU KNOW, WHAT -- WHATEVER THAT SELECTION IS, THIS ALLOWS US TO GO BACK IN TO THE DRAWINGS, AND ACTUALLY SEE WHERE THESE ASSETS ARE LOCATED. SO THIS IS, AGAIN, ONE PROCESS THAT BUILDS ON ANOTHER, AND AGAIN, THIS IS WHERE WE NEED TO BE. THIS TECHNOLOGY IS -- HAS BEEN HERE PROBABLY THREE OR FOUR YEARS.SO THERE ARE SOME CHALLENGES WITH THIS PROCESS CHANGE. YOU KNOW, TRYING TO MOVE FROM A BASE MIND-SET TO MOREOF A FULL MIND-SET. EMBRACING TECHNOLOGY. IT'S GOING TO TAKE TRAINING , AND US WENT TO TAKE TIME. WE NEED TO GET INTO MORE OF A DATA-DRIVEN DECISION . ASSET AND VALIDATION. IF WE DON'T INPUT THE CORRECT DATA , AND AGAIN, NEW FACILITIES COMING ONLINE ON THE CLOSEOUT DOCUMENTATION SUPPLIED BY THE CONSULTANT. IT'S THE EXISTING BUILDINGS THAT ARE THE TIME-CONSUMING PROCESS INVALIDATING ASSETS. SO WE ARE CURRENTLY IN THE MAINTENANCE MANAGEMENT SYSTEM THAT WE CURRENTLY USE AND WE HAS OVER 8000 ASSETS IN THAT SYSTEM. WE ARE IN THE PROCESS NOW OF VALIDATING THAT IN ANTICIPATION OF MY NEGATING OVER TO THE NEW SYSTEM. CULTURE CHANGE. KIND OF GOES WITHOUT SAYING . IT'S THE WAY WE'VE ALWAYS DONE THINGS.
BECAUSE WE ARE BEING FORCED TO CHANGE BECAUSE TECHNOLOGY HAS CHANGED. WE WILL NOT BE ABLE TO MAINTAIN THE SAME LEVEL OF SERVICE UNLESS WE CHANGE AND DO THINGS. AND THEN CONTROLLING OPERATING COST. AND THIS IS MORE LONG-TERM AND IT'S INCUMBENT ON FACILITIES OF HOW ARE WE GOING TO CONTROL COST OF OPERATING THESE? AND IT'S GOING TO PUT FORTH PROPOSALS , AND IT WILL TAKE COMMITMENT FROM THE ADMINISTRATION AS WELL. IT'S ABOUT THE POLICIES AND PROCEDURES THAT WE ARE GOING TO FOLLOW, AND THIS IS GOING TO BE THE RESULT.
>> WE START WITH THE BE OCC. >> BACK ON THE OTHER SLIDE, YOU TALK ABOUT ACCELERATING THIS TECHNOLOGY. YOU HAD A GREAT PLAN ON HOW TO DO THAT. TELL A LITTLE BIT ABOUT YOUR IDEA, BECAUSE IT WAS YOUR IDEA. SPEEDING UP YOUR ABILITY TO ADOPT TECHNOLOGY. BECAUSE I THOUGHT IT WAS A GREAT IDEA.
>> YEAH. SO PART OF THE -- SO THIS IS -- THIS IS WHAT WE ARE REQUESTING TO SUPPORT THESE CHANGES. BUT WHAT COLLIN WAS ALLUDING TO, ONE OF THE ONES THAT WE WILL BE REQUESTING IS AN ASSET GIS. INDIVIDUAL TO THAT MIGRATION. SO WHEN I SAY WE ARE BEHIND, WE USE PUBLIC WORKS -- BIG FAN. THE FAN OF DASHBOARDS. SO WE ARE GOING TO HAVE THIS THAT WILL BE
[01:45:07]
DEDICATED TO GETTING US UP TO THAT LEVEL AND HOPEFULLY BEYOND IN FACILITIES THAT WORK WITH ROCKIES GROUP. SO WE TAKE ADVANTAGE OF THE LESSONS LEARNED. SO WE ARE NOT REINVENTING THE WHEEL. I'M NOT SURE HOW MUCH ROCKY APPRECIATES US , BUT, AGAIN, WE WILL HAVE THAT CONVERSATION . BUT AGAIN, THEY'VE GONE THROUGH ALL OF THIS. SO THERE'S NOTHING FOR US TO GO THROUGH THAT PAINFUL PROCESS AS WELL. SO HOPEFULLY, AGAIN, THIS WILL SPEED UP THE PROCESS FOR US TO GET TO WHEREWE NEED TO BE. >> SO YOU ARE PROPOSING A PRETTY -- IT SEEMS LIKE A PRETTY MONUMENTAL SHIFT , ONLY USING TECHNOLOGY, BUT THE CULTURAL SHIFT OF HOW WE OPERATE. AND YOU ARE REQUESTING 0.88% INCREASE. YOU GOT MICHAEL
ROBERTSON BEAT. >> THERE WE GO.
>> SO AGAIN, I DO THINK THE DELTA BETWEEN '24 '25 WILL GET WHITER. 24'S BUDGET INCLUDES AND CARRY FORWARD. I DON'T KNOW IF YOU KNOW, THAT'S FINE.
>> FOR THOSE WHO ARE IN GOVERNMENT ACCOUNTING, IF YOU START A PROJECT IN ONE YEAR , IF YOU DON'T FINISH THE PROJECT, YOU GO BACK TO THE COMMISSION, ASK THEM IF IT'S ALREADY BEEN APPROPRIATED, ONE YEAR MAY BE CARRY THOSE DOLLARS FORWARD INTO NEXT YEAR, SIMPLY TO COMPLETE THE PROJECT.
>> AND SO WE DID NOT TAKE OUT CARRY FORWARD. WE TRIED TO CREATE A BASELINE , SO WE WERE DOING A COST COMPARISON THAT WAS BASICALLY APPLES FOR APPLES. SO AGAIN, THAT NUMBER MAY CHANGE . IT MAY NOT. IT'S PROBABLY NOT GOING TO GET ANY
LOWER, BUT -- >> I'M LOOKING AT ACTUALLY YOUR EXPENDITURE. YOUR FACILITY MAINTENANCE BUDGET , YOUR REQUEST IS A REDUCTION FROM '24. SO THE BUDGET REDUCTION, BUT ONLY SAYING THAT YOU HAVE A SLIGHT INCREASE IS THE PASTING ANNEX AND SHARE COMPLEX, AND THAT'S IT. SO THAT PROBABLY CONTRIBUTES TO A MAJOR REDUCTION IN YOUR -- GIVEN THAT YOU ARE ACTUALLY DOING MORE ASSET PREVENTATIVE MAINTENANCE
AND THINGS LIKE THAT. >> AND PART OF THAT -- AND KUDOS TO ALL OF YOU, WE ARE ADEQUATELY FUNDED WHEN IT COMES TO THE MAINTENANCE BUDGETS. WE ARE WELL-FUNDED. AND THAT'S A SHOUT OUT TO THE FOLKS BEFORE ME. SO GOOD FOR THEM.
>> SO PART OF THAT POINT 88, WE ARE REQUESTING -- THE FIRST ONE IS A MAINTENANCE TECHNICIAN. THIS POSITION, INDIVIDUAL, WILL BE MOVING OVER TO HELP SUPPORT THE NEW SECURITY ACCESS , SECURITY CAMERA ACCESS TEAM THAT WE ARE PROPOSING . THE NEXT IS AN HVAC TECHNICIAN. SO HVAC IS OUR LARGEST ASSET TRADE. IT CURRENTLY HAS THE LOWEST STAFFING TOTAL. I DON'T KNOW WHY. BUT WE ARE TRYING TO FORECAST OUT WITH THESE NEW FACILITIES COMING ONLINE. THIS WILL BE NEEDED AS WE MOVE FORWARD. THE ASSET COORDINATOR, AGAIN, THIS POSITION IS TO HELP FACILITATE THE TRAINING POSITION TO CITY WORKS FROM OUR CURRENT ONE. THE SAFETY ACCESS TECHNICIAN IS AN ADDITIONAL RESOURCE TO HELP THE SECURITY TEAM AS WELL. AND THEN WE ARE
[01:50:03]
ASKING FOR ONE MORE STUDIO POSITION, WHICH ALLOWS US TO ELEVATE OUR IN-HOUSE SERVICE. WHAT THIS WILL DO IS MITIGATE THE NEED FOR US TO SUPPLEMENT THIRD-PARTY VENDORS. VEHICLE REPLACEMENT. SO WE ARE ASKING FOR FIVE REPLACEMENTS , AND THE METRIC IS BASED ON THE MANAGEMENT SCORECARD CRITERIA.AND WE ARE ASKING FOR THREE NEW VEHICLES TO HELP SUPPORT THE FIVE THAT WE ARE REQUESTING. SO THAT IS -- THAT IS KIND OF THE HIGHLIGHTS OF WHAT WE ARE ASKING FOR AS FAR AS THAT GOES.
NOW WE ARE GOING TO KINDA SHIFT AND TALK ABOUT PRESERVATION PROJECTS . THAT CURRENTLY WE REFER TO AS OUR DEFERRED PROJECT. SO THE CURRENT PROCESS IS FACILITY STAFF MAINTAINING A LIVING DOCUMENT IN OUR MANAGEMENT SYSTEM OF COUNTYWIDE ASSETS. THAT PROCESS COULD CHANGE. WE WOULD KEEP THAT. AND THEN AT SOME POINT, AS WE GET CLOSER TO THE END OF THE FISCAL YEAR, SOMEWHERE IN AUGUST, SEPTEMBER, WE ALLOCAT FUNDING TO CERTAIN ASSETS. AND THEN THE LAST THREE YEARS, ANYWHERE BETWEEN 3.5 AND $5 MILLION A YEAR TO ADDRESS. SOME CHALLENGES WITH THIS CURRENT PROCESS IS THE PRIORITIES. WE ALLOCATE RESOURCES TO AN ASSET IN AUGUST . WE DON'T ADDRESS THE ASSET UNTIL JANUARY. PRIORITIES CHANGE. AND WHEN WE LOCK IN AND REALLOCATE OR CREATE THAT FUNDING TO A CERTAIN ASSET, IT MAKES IT TOUGHER FOR US . THE COST BY ALLOCATING MONEY EARLY IN THE PROCESS AND NOT ADDRESSING FOUR TO SIX MONTHS LATER, THE COST POTENTIALLY CAN CHANGE. SPACE NEEDS CHANGE , OCCUPANTS CHANGE. SO THEREFORE, IS IT STILL A PROPERTY? AGAIN, WE TALKED ABOUT WHEN WE LOCK IN, IT'S A LITTLE MORE DIFFICULT FOR US TO PIVOT QUICKLY. SO IT IS, YOU KNOW, I CAN ONLY IMAGINE HOW MANY BUDGET MEMOS WE SEND BACK TO YOU GUYS. HEY, WE WANT TO TAKE MONEY FROM HERE AND DO THIS INSTEAD, BECAUSE THAT'S WHAT HAPPENS. IN THE CURRENT PROCESS, WE DO NOT MAKE DECISIONS BASED ON THE DATA.
AND THAT'S PROBABLY THE NEXT ONE THAT WE NEED TO SHIFT IN THE WAY WE APPROACH ASSETS. SO THE PROPOSED NEW PROCESS IS PERFECT TIMING , BECAUSE WE ARE MIGRATING OVER TO A NEW MAINTENANCE MANAGEMENT SYSTEM , IS TO KEEP THIS LIVING DOCUMENT TO LIVE IN THAT PLATFORM. BUT WE NEED TO VALIDATE THE ASSETS AND MAKE SURE THAT THE INFORMATION IS CORRECT. THE ASSET REPLACEMENT PROGRAM , AND THEN THE NEXT TWO SLIDES WILL GIVE EXAMPLES OF HOW WE PLAN ON USING DATA TO DRIVE THOSE DECISIONS. AND THEN PROBABLY THE BIGGEST SHIFT , WE ARE NO LONGER PRE-ALLOCATING MONEY TO ASSETS. WE BREAK IT DOWN INTO CATEGORIES. SO FIVE CATEGORIES THAT YOU SEE, MECHANICAL, ELECTRICAL, PLUMBING, BUILDING IT LOW AND BUILDING INTERIORS ARE THE FIVE MAJOR COMPONENTS THAT MAKE UP THE BUILDING. SO WE WILL TAKE -- I THINK WE WERE ASKING FOR $4 MILLION IN ASSET REPLACEMENT FUNDING. WE WERE BREAKING IT UP BY PERCENTAGE TO THESE DIFFERENT COMPONENTS, AND THOSE PERCENTAGES ARE NOT BY HAPPENSTANCE. THEY ARE BY THE NUMBER OF WORK ORDERS THAT ARE ASSIGNED TO EACH ONE. IT'S MECHANICAL, IT'S THE NUMBER ONE ASSET THEY HAVE. WE WOULD TAKE 30% OF THAT $4 MILLION,
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AND WE WILL APPLY IT TO THAT CATEGORY. IT ALLOWS US THE ABILITY TO PIVOT . SO WE ARE NOT LOCKED IN. WE ARE NOT GOINGBACK TO OMB. >> SO HOW WE ARE GOING TO USE THE DATA MOVING FORWARD TO MAKE SOME OF THESE DECISIONS. SO IT'S REALLY A RELATIVELY SIMPLE EQUATION. YOU SEE IT HAS A MAINTENANCE COST DIVIDED BY RAP. THE REPLACEMENT ASSET VALUE. AND THEN WHAT YOU SEE HERE IS -- LET'S SAY THAT IT'S $100,000 TO REPLACE IT. IF OUR ANNUAL MAINTENANCE COST IS 20% TO MAINTAIN THAT, WE USE THE FIVE YEAR ROI. RETURN ON INVESTMENT IN FIVE YEARS, WHICH IS THE INDUSTRY STANDARD. WE CAN PLACE THAT ASSET CHEAPER THAN MAINTAINING IT OVER THE NEXT FIVE YEARS. SO THE INDUSTRY STANDARD, AND WHAT OUR TARGET IS, IS TO -- OUR MAINTENANCE COST PER ASSET PER YEAR AT 3% OR LOWER. SO WE TAKE OUT THE SUBJECTIVITY. RIGHT NOW, WE CHANGE ASSETS BASED ON INSTINCT AND AGE. IT'S NOT NECESSARILY THE -- IT'S NOT THE CRITERIA THAT WE SHOULD BE USING. WHEN WE TALK ABOUT LARGE, EXPENSIVE ASSETS. SO ANOTHER DATA-DRIVEN METRIC THAT WE USE, AND THIS ONE IS REAL LIFE, SO WHAT YOU SEE UP HERE WOULD FALL UNDER BUILDING ENVELOPES. THE TOP IS BASICALLY A ROOF PLAN ABOUT THE SHERIFF'S COMPLEX. AS IT STANDS TODAY, THE GRAPH BELOW IS THE DIFFERENT GROUP SECTIONS, ONE THROUGH EIGHT.
THE SQUARE FOOTAGE OF EACH ROOF SECTION , THE AMOUNT OF SQUARE FOOTAGE THAT IS CURRENTLY -- THAT IS THE BIGGEST CRITERIA , IS THE AMOUNT OF SQUARE FOOTAGE THAT THE MOISTURE IS PERMEATED.
AND THEN THE LAST COLUMN IS THE PERCENTAGE OF THE OVERALL ROOF THAT IS WET. WHAT IS ON THE RIGHT-HAND SIDE IS THE PROCESS WE USE. IT'S BASICALLY AN ULTRASOUND OF THE ROOF SYSTEM.
SO WE GO IN THERE AND GET THE MOISTURE TEST, AND BASICALLY, WE ARE LOOKING FOR MOISTURE. AND THE RED INDICATES MOISTURE.
WHEN WE DO THE SCANS. THE TOP LEFT, IT'S GOT 12 SQUARE FEET , WHICH IS LESS THAN 1%, WHICH IS NOT A LOT. TOP RIGHT IS ROOF SECTION NUMBER 6, INDICATED BY THE RED DOT. 90% OF THAT ROOF IS WET. SO THESE ARE LEADING INDICATORS OF WHAT IS GOING TO HAPPEN WITH THIS ROOF IN TIME. BECAUSE ONCE THE MOISTURE STARTS, IT IS TRAPPED. AND THE LESS WE ADDRESS IT, IT'S GOING TO CONTINUE TO SPREAD. BY CODE, ONCE A ROOF GETS 220 OR 25%, CODE REQUIRES US -- WE CAN RECOAT IT. CODE REQUIRES US TO GET IT BACK ON. WE ARE AIMING TO CUT OUT 1% AND 1.5% , REPLACE THAT INSULATION NEW, COVER IT, AND RECOAT IT FOR ABOUT $10-$11 PER SQUARE FOOT. IT GETS TO 25% , AND WE ARE MANDATED TO RIP OFF AND REPLACE AT THE COST OF $60. SO AGAIN, BY USING DATA , AND PUTTING THESE PROCESSES IN PLACE, IT DRIVES DOWN COSTS FOR US MOVING FORWARD. WE HAD OVER 400 STRUCTURES. YOU KNOW, THAT EQUATES TO A LOT OF MONEY. A LOT OF COSTS GOING FORWARD. SO THOSE ARE JUST TWO EXAMPLES OF
[02:00:02]
HOW WE PLAN ON USING DATA TO DRIVE DECISION-MAKING. AND SO WERE GETTING TOWARD THE END OF THE PRESENTATION. AGAIN, OUR OVERALL REQUEST , WE ARE ASKING FOR 5 ADDITIONAL FTES, FIVE REPLACEMENT VEHICLES , THREE NEW VEHICLES TO SUPPORT THEM.WE TALK ABOUT HOW WE WANT TO TRANSITION ON EXISTING ASSETS VERSUS DEFERRED MAINTENANCE. THE TALK OF TRANSITIONING FROM A TRADITIONAL DEPARTMENT INTO A MORE HOLISTIC APPROACH OF MAINTAINING OUR STRUCTURES , AND OF COURSE, THE CHALLENGES THAT COME WITH THAT TASK. AND THAT'S IT. WE ARE OPEN FOR
QUESTIONS. >> I JUST MENTIONED IN THE BUDGET PROCESS, AS YOU ARE EXPANDING VERY EARLY ON, USUALLY THE DEPARTMENTS ARE IN THE AREA, SO I SAID, YOU'RE GOING TO HAVE TO GO OUT AND TELL THAT TO THE DEPARTMENTS.
YOU KNOW, DEPARTMENTS RIGHTFULLY SO ARE TERRITORIAL.
EVERY TIME I WAS OUT FOR A MEETING, THERE WAS DATA COMING FROM ANOTHER MEETING. I WOULD SAY HE VERY SUCCESSFULLY LOBBIED AND GAINED THE TRUST OF HIS DEPARTMENTS. THE CONCEPT OF BRINGING MAINTENANCE INTO THE FACILITY MANAGEMENT , THAT IS YOUR RESPONSIBILITY. THE LIBRARY PROVIDES THE SERVICES, AND THEY WANT TO COME IN, OPEN THE DOOR AND SAY THE AIR-CONDITIONING IS NOT WORKING. SO THE TEAM WENT OUT AND WORKED WITH EACH OF THE DEPARTMENTS TO BRING THOSE APPROPRIATIONS INTO FACILITIES. AND AWAY FROM SOME OF THOSE -- FOR MANY OF THOSE OPERATIONS, IF NOT ALL OF THEM. SO WE ARE GOING TO SEE SOME LINE ITEM CHANGES THIS YEAR WERE SUDDENLY, YOU GUYS SEE IN LIBRARIES, NO BUILDING MEANS.
AND THAT'S BECAUSE THEY'VE APPROPRIATED THAT SO THE DANCE TEAM HAS THE ABILITY TO ACT, REACT THROUGHOUT THE PROCESS.
SO IT'S A NEW PROCESS FOR US IN TERMS OF FROM A BUDGETING PERSPECTIVE. NOT A LOT OF EXCITING BUDGETARY THINGS.
>> I'M CURIOUS TO SEE HOW THIS WORKS AND YOUR REACTION NOT HAVING TO CALL THE DEPARTMENT AND THEY, HEY, MAY WE USE YOUR APPROPRIATION? DANCE TEAM REACTS AND IT'S REALLY A BIG
CHANGE FOR THE COUNTY. >> THE CATEGORIES ALSO HELP THAT, TOO. THAT'S KIND OF KNEW, TOO.
>> I GUESS THE ASSET TYPES. I'M IMPRESSED WITH MYSELF.
>> ELECTRICAL, INTERIORS, EXTERIORS. REALLY A NEAT
PROCESS. >> WELL, IT DEFINITELY IS MUSIC TO OUR BUDGET YEARS. TALK ABOUT DATA DRIVEN, MAKING DECISIONS RATHER THAN USING INSTINCT, AND -- HOW LONG HAVE YOU BEEN HERE?
>> THIS IS WEEK NUMBER NINE OR 10.
>> YOU CAN'T GO ANYWHERE ELSE. WE APPRECIATE YOU BRINGING US UP-TO-DATE TECHNOLOGY AND BEST PRACTICE STANDARDS TO ST. JOHNS COUNTY. WE CERTAINLY ARE GROWING OUR INVENTORY AND OUR FACILITIES, AND THE RELATIVELY NEWER ONES. AND ALSO THE NEW ONES. SO I THINK AND COST SAVING, I'M EXCITED TO SEE THE COST SAVINGS. I THINK OFF-LINE, COLIN AND DAN AND I TALK A LOT ABOUT THE COST FOR NOT ONLY HOW CAN WE EXPAND OUR EXISTING -- WELL, REALLY THE USAGE OF EXISTING FACILITIES TO ACCOMMODATE A GROWING WORKFORCE WITHOUT THE CURRENT BUNCH OF COSTS, BUT ALSO, HOW CAN WE BE COST EFFICIENT ON THE NEW STRUCTURES THAT WE ARE GOING TO BUILD? I WANTED TO KIND OF TALK A LITTLE BIT ABOUT THAT, IF THAT'S OKAY. I KNOW THIS IS A CONVERSATION WE HAVE HAD FOR THE PAST COUPLE OF MONTHS. HE REALLY IS A BIG TRANSITION FOR US, AND IT'S NOT A NEW TRANSITION. SO FOR THE ONES WHO ARE RELATIVELY NEW TO THE COUNTY, EXCEPT FOR DAY OUT, BECAUSE THEY ALREADY LEARNED ALL OF THAT. IF THE FACILITY MANAGEMENT MANAGED CONSTRUCTION AS NEW FACILITIES IN THE PAST , UNTIL ABOUT FOUR YEARS AGO. AND NOW IT'S TRANSITIONED OUT OF THE FACILITY MANAGEMENT INTO THE PUBLIC WORKS DUE TO THE TRANSITION OF LEADERSHIP AND EXPERTISE AND OF ATTRITION AND EVERYTHING. SO IN THE PAST COUPLE OF MONTHS, WE'VE BEEN TALKING ABOUT TRANSITIONING
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THAT VERY POOR FUNCTION BACK TO FACILITY MANAGEMENT, EXACTLY TO THE POINT OF WHAT YOU JUST TALKED ABOUT. THERE IS A LOT OF OPTIMAL USE OF EXISTING -- NOT ONLY THE SYSTEM, BUT ALSO THE WORKFORCE THAT YOU HAVE IN-HOUSE, THE HVAC, INTERIOR, EXTERIOR, THE CATEGORIES OF PEOPLE THAT WE HAVE. CAN YOU TALK JUST A LITTLE BIT TO THE COST EFFICIENCY OF HAVING THOSE TWO FUNCTIONS TO BE HOUSED TOGETHER IN ONE DEPARTMENT?>> YEAH. JUST TO KIND OF PIGGYBACK OFF OF WHAT YOU ARE SAYING. SO IT IS -- IT IS AN ACTUAL MARRIAGE. AND WE ARE PART OF THE DESIGN PROCESS . AND AGAIN, IT GOES ALONG THE THINKING OF, WHAT IS THE END RESULT? IF YOU START WITH THE END AND YOU MOVE BACK, IT IS THE EXAMPLE OF, WHERE DOES THAT ISOLATION BOW NEED TO BE? IT NEEDS TO BE ACCESSIBLE. IT NEEDS TO BE ACCESSIBLE. SO THOSE ARE THE CONCEPTS THAT , WHEN WE ARE INVOLVED , IT DOESN'T END UP WELL AT THE END. IT IS THE LITTLE THINGS THAT ARE THE FAULT OF ANYBODY.
SELFISHLY, WE ARE TRYING TO MAKE OUR LIFE AS EASY AS POSSIBLE, BECAUSE IT MAKES YOUR LIVES EASIER. IF WE CAN MAINTAIN SOMETHING QUICKER, EASIER, IT IS EFFICIENCY. IT IS AN EFFICIENCY THAT RELATES TO DOLLARS. AND SO WHEN WE BECOME MORE EFFICIENT AND WE DO THAT BY, HOW DO WE DESIGN THESE BUILDINGS ? AGAIN , WITH THE END RESULT IN MIND THAT IT IS -- YOU KNOW, WE MAINTAIN THEM. WE SHOULD MAKE THAT THE MAJOR COMPONENT. SO AGAIN, IT IS -- FROM DAY ONE TO 50 YEARS DOWN THE ROAD, WE ARE GOING TO BE PART OF THE PROCESS.
>> THE TRANSITION , WE GOT 50 HOURS OF BUDGET WORKSHOPS. SO WE HAVEN'T QUITE GOT THERE YET.
>> NOW THAT WE KIND OF STARTED LOOKING, I DON'T THINK IT'S GOING TO INCREASE THE BUDGET, EITHER. DO IT RIGHT SO WE SAVE MONEY , AND WE INCREASE THE BUDGET AND JUST -- I DON'T WANT TO USE THIS MONEY TO DO SOMETHING. IT KIND OF USES THE FORMAT THAT THEY DO THEIR CONSTRUCTION, FACILITIES DOES THEIR CONSTRUCTION. THERE SOME DEPARTMENTS THAT THEY MAINTAIN THINGS, BUT THEY ARE NOT REALLY SET UP FOR CONSTRUCTION. I THINK THE KEY DEPARTMENT -- WERE GOING TO BE PROVIDING THAT TRANSITION PLAN. I DON'T EE ANY BUDGING INCREASE TO DO THAT. I THINK THE BIGGEST THING FOR ME IS BEING ABLE TO MOVE TO TECHNOLOGY DATA DRIVEN DECISIONS. IT'S MY PASSION.
WITHOUT INCREASING COSTS. AND ACTUALLY, I THINK WHAT WE ARE GOING TO SEE IN THE NEXT THREE YEARS AS A FULL REDUCTION IN COST. WE ARE FIXING WHAT NEEDS TO BE FIXED, AND NOT JUST -- IT LOOKS GOOD. I THINK THAT, AND THEN GOING IN THE CATEGORY, BUDGETING, WHERE WE INTERNALLY GET TO 60, 65% OF THAT BUDGET IS DESIGNATED TOWARDS THINGS THE ASSET MANAGEMENT NEEDS TO PUT IN PLACE, AND THE OTHER IS FLEXIBLE FOR THOSE FAILURES.
WHICH HAPPENS, NO MATTER HOW GOOD YOUR ASSET MANAGEMENT IS, THERE'S GOING TO BE A PERCENTAGE THAT JUST FAIL. I THINK WHAT WE ARE GOING TO SEE IS ACTUALLY REDUCTION IN THE COST OF THESE BUILDINGS. BUILDING AUTOMATIONS, AND OVER TIME, NOT ONLY ARE WE NOT GOING TO INCREASE THE BUDGET RIGHT NOW, WERE GOING TO DECREASE THE BUDGET. I HAVEN'T GOT THE FACILITIES, WHICH IS THE BEST OF BOTH WORLDS. I THINK EVERYBODY WOULD LOVE THAT. I JUST CONGRATULATE DAN, BECAUSE WE HAVE A GREAT TEAM MOVING FORWARD , AND THEY WORK REALLY WELL TOGETHER. AND IT'S EXCITING TO SEE.
>> I BET MOST OF THE CREW THE PAST COUPLE OF MONTHS -- VERY TALENTED. THEY ARE MAGIC WORKERS. THEY COME IN THE ONE SHAPE AND -- THEY ARE JUST -- THEY ARE HARD WORKERS AND VERY
TALENTED. >> ONE THING I THINK I MIGHT BE
[02:10:02]
REMISS TO REALLY MENTION IS, WE HAVE TO TALK ABOUT THIS, AND REALLY, THE FULL REGIONAL PARTS, THE PUBLIC SAFETY FACILITIES ARE REALLY AT THE FOREFRONT . OUR COMMITMENT FOR THE MONTH, I WOULD SAY JUST MONTHS, NOT A FEW MONTHS, IS TO REALLY LEGITIMIZE EVERY PENNY THAT WOULD BE BUDGETED GOING INTO THESE FACILITIES AND THAT WE DO HAVE A FULLY VETTED COST ESTIMATE AND FINANCING OPTIONS BASED ON THOSE COSTS BEFORE THE BOARD. DO WE HAVE A GOAL OF A PERCENTAGE REDUCTION? OR WEDON'T WANT TO SAY IT YET? >> I DOUBT IT. I WOULD BE
GUESSING AT THIS POINT. >> AND I CAN APPRECIATE THAT. I THINK OUR DISCUSSION, COLIN, IS REALLY, LET'S NOT WORRY ABOUT PERCENTAGE REDUCTION. LET'S JUST WORRY ABOUT EVERY 70 PENNY THAT WE ABSOLUTELY HAVE TO HAVE. I'M EXCITED TO GO THROUGH THAT PROCESS. WITH YOU GUYS.
>> I THINK YOU GOT SOME PLANS TO GO VERY QUICKLY TO START
DIGGING DOWN. >> NEXT FRIDAY. YEAH. WERE GOING TO HAVE A CONVERSATION , BROKEN UP INTO TWO PARTS, AND PUBLIC SAFETY. SO AT THE CO-MINGLE, YOU GET TOO MANY PEOPLE IN THE ROOM, SOMETIMES IT'S TOUGH. SO WE ARE GOING TO BREAK THOSE UP INTO TWO DIFFERENT SESSIONS, AND -- YEAH. AND FLUSH OUT THE DELIVERY METHOD . WE ARE THE KEY PLAYERS, AND WHAT ARE THOSE RESPONSIBILITIES?
>> I THINK IT'S THE COMMON COLD TO END UP WITH THE OLD PROBLEM. THE OVERALL OBJECTIVE IS, IT'S PRICE.
>> DAN TOOK ME TO SEE SOME OF THE COUNTY LIBRARIES THAT THEY BUILT A FEW YEARS AGO AND THEY FIGURED OUT, OH, THAT IS ACTUALLY HOW MUCH IT COST, AND THE PRODUCT I CAN GET OUT OF IT. AND IT'S ACTUALLY VERY GOOD, VERY USEFUL. AND NOT VERY
EXPENSIVE. >> WE WILL TRY TO MAKE THAT
SCALABLE OVER HERE. >> THIS IS THE FIRST TIME ACTUALLY WE SIT DOWN. TELL ME ABOUT YOURSELF.
>> ACTUALLY, JUST TWO YEARS. LAST WEEK. I HAD ALWAYS PLANNED TO COME OUT, AND THEN WE TRANSITIONED TO UTILITY. BEFORE THINGS HAPPEN, I NEVER EVEN MADE IT OUT THERE, AND NOW DAN IS HERE. GOOD TO MEET YOU HERE. HOWEVER IN YOUR TWO YEARS?
>> IT'S BEEN EXCITING. AND THAT'S VERY FORTUNATE, TO BUILD A LOT OF DIFFERENT RELATIONSHIPS WITH OTHER DEPARTMENTS, AS WELL. I REALLY ENJOY IT.
>> YOU LET US KNOW. YOU LET US KNOW IF THERE IS -- YOU KNOW, IF WERE TRYING TO FIX ALL OF THE NEEDS OVER HERE AND DAN IS TRYING TO CUT COSTS EVERYWHERE. YOU LET US KNOW IN TERMS OF STAFFING, HOW WE CAN SUPPORT, AND WE KNOW ADMINISTRATIVE SUPPORT, THE ADDITION THAT DAN IS REQUESTING. YOU LET US KNOW.
>> THANK YOU. AND I GREATLY APPRECIATED.
>> TWO SMALL THINGS TO SAY ABOUT RECORD-KEEPING FOR THE BUDGET PROCESS. I WILL JUST NOTE TWO CIP'S THAT ARE IN THERE. THE OFFICERS ARE ALSO OVERSIGHT FACILITY MANAGERS. AS A RENOVATION THAT IS GOING ON, PART OF THAT IS GOING ON THIS YEAR. THE REMAINDER WILL BE NEXT YEAR. SO THINK IT'S GOOD FOR PEOPLE AND ANOTHER COLLECTOR WOULD BE INTERESTED IN KNOWING ABOUT THAT NEXT YEAR. IT'S IN BUILDING
OPERATIONS. >> IT'S A DIFFERENT LINE IN HERE. AND THE OTHER ONE, WITHOUT HAVING TO GO TO THE BLIND ITEM NECESSARILY, IS RIGHT NOW, THIS WAS A REQUEST FROM THE SHERIFF'S OFFICE FOR THE DEMOLITION OF THE OLD JAIL EXPANSION AND WORKING INITIALLY WITH COLIN ON THAT IN TERMS OF PRIORITY , WE FELT THAT THAT WAS A PRIORITY GOING IN TOGETHER. IF YOU LOOK AT THE SHERIFF'S COMPLEX PARKING
[02:15:05]
RIGHT NOW ON THAT FOREFRONT THERE NEAR THE DETENTION CENTER, THERE'S LIMITED PARKING THAT IS ALWAYS ON THE OVERFLOW THERE. THERE'S A FACILITY THAT IS THERE ON THE OLD JAIL THAT IS BEEN DEMOED . TRANSITIONED INTO OUR EXPANDEDPARKING. >> IT ALSO WILL SAVE US MONEY AS WE TRANSITION IN THE SPACE OF NEW TRANSITIONAL BUILDINGS OR SPACE USING EXISTING -- LIKE YOU SAID, MAXIMIZING EXISTING ONES. PUTTING THE PARKING THERE IS GOING TO HELP US SET THAT COMPLEX UP SO THAT THE DIFFERENT CONSTITUTIONAL OFFICES AND OTHER AREAS THAT ARE SECURE, TOO. RIGHT NOW, WE HAVE SOME SECURITY ISSUES. I THINK IT'S A GREAT PROJECT TO DO EARLY AND IT'S GOING TO HELP US WITH THE TRANSITION IN
ABOUT TWO YEARS. >> THIS IS PHASE ONE, THIS
YEAR. >> IS ACTUALLY INTERIOR.
>> YES. >> THE ROOF, WE HAVE A KICKOFF MEETING IN JULY. THAT WILL KICKOFF IN JULY.
>> USING WHAT TRAPPING MODEL? >> YEAH. IT WAS PAT.
>> SOPHISTICATED. IT'S PRETTY NICE.
>> WE DO MAINTAIN A SEPARATE SHERIFF'S COMPLEX OFFICE. THAT OPERATION TRANSITIONED OVER TO BCC FROM THE SHERIFF. IT'S BEEN MAINTAINED AS A SEPARATE APPROPRIATION, AND THAT IS SPECIFICALLY 1,000,002, WHICH IS THE MITCHELL COST ESTIMATE.
>> WE MIGHT'VE ACTUALLY ALREADY RECEIVED SOME OF THE COST ON THAT. IT'S CONSIDERABLY LOWER THAN WHAT WE HAD TO PAY FOR THE ACTUAL REMOVAL OF THE STRUCTURE. SO THE MAJORITY OF THAT WILL MOVE TO THE PARKING. AND NOW GIVES US THE FLEXIBILITY WITH THE SHERIFF ON THAT. BUT AGAIN, WE DON'T WANT TO BE TOO MYOPIC OF WHAT IS A LONG-TERM PLAN, FOR THE COMPLEX OVER THERE. AND SO, YOU KNOW, PUTTING IN THE PARKING LOT, IS THAT THE BEST USE? OR IS IT PARKING PLUS SOMETHING ELSE? YOU KNOW, AND THEN --
>> WHICH BUILDING IS THAT? >> IT'S THE OLD ONE CLOSEST TO LEWISTON. IT IS CURRENTLY NOT OCCUPIED. BUT WE STILL DO MAINTAIN IT SO WE KEEP THE COST EFFICIENCY. SO ANYWAYS, IT WILL BE KIND OF A TWO PHASE PROCESS. AND THEN WE WILL HAVE SOME MORE IN-DEPTH CONVERSATION AND LONG-TERM PLANS.
>> COLIN, ACTUALLY, THIS IS PROBABLY A GOOD SEGUE TO TALK ABOUT THE SPACE ANALYSIS. I THINK IT WAS A YEAR AND A HALF AGO, THE BOARD ACTUALLY DIRECTED STAFF TO DO A SPATIAL ANALYSIS OF ALL COUNTY OPERATION AND CONSTITUTIONAL
OFFICERS. >> SO WE HAVE THAT, PHASE ONE IS FINISHED. I THINK BECAUSE OF THE NEW PROJECTS THAT WE CAME UP WITH DOING THAT, WHICH ACTUALLY FIT THAT FACILITIES READY, WE WAITED A LITTLE BIT TO SUMMARIZE THAT. EVENTUALLY, WE DO WANT TO BRING THAT FORWARD WITH THE PHASE TWO.
WHAT ARE THE NEXT STEPS? THE GOAL IS TO GET A 20 YEAR SPACE PLAN THAT IS FLEXIBLE . BUT WE GET THAT 20 YEAR PLAN, SO WHAT IS THE MOST EFFICIENT WAY TO USE WHAT WE HAVE? WE DO KNOW WE ARE GOING TO NEED TO GROW. IT'S JUST A FACT OF LIFE.
THERE'S AREAS THAT WE HAVE NOT ADDED THE LINKS FOR IN 40 YEARS. BUT THE SERVICES HAVE TO BE THERE. IN JUDICIAL, IN THE SHERIFF'S OFFICE, AND JUDICIAL AREAS. SO I THINK THIS NEXT YEAR IS GOING TO BE THE YEAR WE ARE GOING TO FINALIZE THAT UP.
START BUILDING THAT. WE ONLY DO FIVE YEARS AT A TIME.
>> IF I REMEMBER CORRECTLY, THE SPATIAL ANALYSIS -- I KNOW YOU AND GREG AND DAN ALL MET WITH DIFFERENT STAKEHOLDERS OF THE PEOPLE WHO OCCUPY. TO ME, THEY ARE SORT OF SUMMARIZING THREE
[02:20:03]
THINGS. ONE, THE TRADITIONAL STUFF THAT IS REALLY JUST A STRAIGHT EXPANSION, AND WHEN IT COMES TO TAX COLLECTORS OFFICE, PROPERTY APPRAISER'S OFFICE, I THINK REALLY WHAT YOU'RE DOING RIGHT NOW IS RENOVATING SOME, AND POTENTIALLY, IN THE SAME BASE , SO WE HAVE THE OUTSIDE OF THIS CAMPUS. AND WHEN IT COMES TO SUPERVISOR ELECTION, AND MIS, AND ALSO THE MEDICAL EXAMINER'S OFFICE, ONCE THEY GET MOVED OUT IN THE SHERIFF'S OFFICE EXPANDS TO A TRAINING FACILITY, AND THERE'S A LOT OF DOMINO EFFECT THAT WILL HAPPEN AFTERWARDS. SO IT DOES MAKE SENSE TO LET THESE THINGS HAPPEN FIRST, AND THEN THERE MIGHT BE COST EFFECTIVE WAYS OF EXPANDING -->> THEY ARE ALL POSSIBILITIES. YOU KNOW, WE CREATE INVENTORY JUST BY BUILDING A COUPLE FACILITIES. WHICH IS A LUXURY.
IT CREATES SWING SPACE. THAT'S ALWAYS AN ISSUE. THEY'RE EITHER RENOVATING OR BUILDING . SWING SPACE IS ALWAYS AN ISSUE.
THIS PROCESS THAT WE ARE CURRENTLY UNDERTAKING WILL
LAPSE. >> WE ALSO HAVE ALL THE LEASE SPACE , THE SHORT-TERM LEASE AND ALL THAT AND FINDING WAYS TO LIMIT IT. TO BRING IT BACK INTO COUNTY FACILITIES WITHIN THE SWING SPACE. THAT IS ALL PART OF THAT PLAN, BECAUSE AGAIN, THESE CONSTITUTIONAL OFFICERS NEED TO BE OUT IN DISTRICT. HOW DO WE COMBINE THEM TOGETHER? HOW DO WE GET THE MOST EFFICIENT USE OF THAT BILL AND GET THEM IN THE RIGHT PLACE? THESE ARE ALL PART OF THAT PLAN WERE GOING TO CONTINUE TO WORK ON. HOW DO WE KNOW WHAT EVERYONE NEEDS? WE HAVE A PRETTY GOOD FEEL ABOUT WHAT PEOPLE NEED OVER THE NEXT -- I CAN'T TELL YOU THE EXACT TIME, BUT NOW IS THE TIME TO SAY, WHEN IS THE NEXT? I THINK SUPERVISOR ELECTIONS IS GOING TO BE A PERFECT EXAMPLE. IF WE ARE BUILDING THESE OTHER THINGS, IT WOULD HAVE TO PROVE WHERE THEY ARE BY EXPANDING IN THE SPACES BEING EMPTIED OUT. AND HITTING THEIR DEADLINES.
THE PLAN IS NOT JUST SPACE, YOU GOT TO MOVE AROUND THE ELECTIONS. SO IT'S MEETING THOSE DEADLINES. I THINK WE HAVE A GREAT PLAN, EVERYBODY SEEMS TO BE PLEASED WITH IT, AND THERE'S VERY LITTLE MONEY IN THE BUDGET. WE DON'T REALLY
HAVE TO BUDGET THAT. >> AND WE THOUGHT ABOUT THIS BIG COMPONENT, WHICH IS SORT OF A PUBLIC SERVICE CENTER ACT.
>> THAT IS A HUGE -- THAT IS PROBABLY ONE OF THE BIGGEST THINGS WE CAN DO , REALLY CREATE THE SPACE WE NEED OVER THE NEXT 10 YEARS. BY BUILDING THAT PERMIT CENTER, IT ALLOWS US TO UTILIZE IT MORE EFFECTIVELY. WE HAVE BUILDINGS THAT ARE SHORT SPACE. THE ONLY WAY WE CAN HAVE THEM WORK IS TO PUT THEM IN A BROOM CLOSET. LITERALLY, A BLOOM CLOSET. SO BY BUILDING THAT BUILDING, IT'S GOING TO ALLOW US TO MAXIMIZE, AND ALSO PROVIDE THAT ONE STOP FOR CUSTOMERS. I THINK THAT'S GOING TO BE GREAT. AND WE ARE ONLY ABOUT 13 MONTHS
AWAY. >> WAS GOING TO BE THERE? THE SERVICE CENTER? THE MAC WERE STILL WORKING ON IT, BUT I THINK IT'S ALL THE DEPARTMENTS THAT THE PUBLIC COMES AND SEES EVERY DAY. SO WE ARE GOING TO BE MOVING WITH -- I THINK WE ARE GOING TO HAVE SPACE FOR A LOT OF DIFFERENT FUNCTIONS. THE TAX COLLECTOR CAN STAY WHERE THEY ARE BECAUSE IT'S KIND OF ONE STOP ANYWAY. SO THEY MAY NOT MOVE THEIR FUNCTIONS. BUT THEY DON'T NEED TO BE BEHIND THEM. OVER TO THE OTHER ONE, WHICH IS STILL SECURITY, BUT IT'S NOT THE COURTHOUSE THE DIRTY. THE BIGGEST ONE IS JUST NOTICE OF COMMENCEMENT. THAT IS A HUGE FUNCTION. AND YOU HAVE TO DO IT FOR YOUR BUILDING PERMIT. SO BRINGING IT INTO THE BUILDING, IT'S HUGE. IT'S GOING TO BE PROBABLY ONE OF THE BIGGEST THINGS WE DO FOR A CITIZEN WHO HAS TO REPLACE AIR CONDITIONING IN THEIR HOUSE.
>> IS THAT THE SPACE WE GOING TO THE COURTHOUSE AND YOU TURN LEFT, AND THAT BIG SPACE OF ALL THE COUNTER, THE FRONT
>> IT SEEMS TO BE UNDERUTILIZED.
>> NOT COURTROOMS, BUT ADMINISTRATIVE SPACE . THAT THEN FREES UP OTHER SPACE. IT IS, HOW DO WE -- HOW TO USE THE
[02:25:03]
SPACES AND MOVE PEOPLE? PUSHING OUR BUILDINGS AS FAR AS POSSIBLE. WE HAVE TO BUILD BUILDINGS THAT ARE AS INEXPENSIVE AS POSSIBLE THAT MEET THE NEEDS. THAT'S THE GOAL. DANCE FACILITIES ARE A KEY PART OF THAT. FINISHING UP THIS PLAN IS GOING TO BE REALLY COOL. GETTING THE RIGHT PEOPLEON THE RIGHT TEAMS. >> I HAVE A QUICK QUESTION, JESSE.
USED TO BE PUBLIC SAFETY, AND NOW --
>> I SEE. >> THAT IS YOUR CATEGORY?
>> IT IS. >> THAT IS NOT PART OF THIS ON OUR BIGGEST CONVERSATION . WE ARE GOING TO HAVE DAD FOUR OR
FIVE, OR SIX OFFICE IS. >> WE ARE GOING TO BE SUBMITTING THAT . THEY WANTED THAT BY EARLY JUNE.
>> IT WAS TO INCORPORATE AND CONSIDER .
>> YEAH, THAT'S GOOD. AND THAT'S PART OF THE TRANSITION
PLAY. >> YEAH, WE ARE WORKING ON IT.
>> ALL RIGHT. I WAS JUST CURIOUS ABOUT IT.
>> BY THE WAY, YOU WILL GET THAT HERE SHORTLY. I'M
* This transcript was compiled from uncorrected Closed Captioning.