Apr 15, 2024 Tourist Development Council

[Items 1 - 3]

[4. APPROVAL OF AGENDA]

[00:01:32]

>> OKAY. EVERYBODY HAS HAD AN OPPORTUNITY TO LOOK AT THE

[5. APPROVAL OF MINUTES]

IS THIS A SUPPLEMENT? >> JUST ADDED MATERIAL FOR

REFERENCE. >> MOVE AND SECOND. ALL IN FAVOR? OKAY APPROVAL OF THE MINUTES FROM MARCH 18 MARCH

18, 2024. >> A COUPLE OF SMALL CHANGES IN REGARDS TO THE SECTION ABOUT MY MOTION INSTEAD OF SAYING CLEAN STATE SCORING LEVEL IT WAS CLEAN SLATE, SUGGESTED

DRAWING FROM EACH CATEGORY. >> WHICH ITEM IS THAT? WHAT

NUMBER IN THE MINUTES? >> TOP OF THE SECOND PAGE ITEM 9. IT SHOULD SAY SLATE AND NOT SITE.

I SEE WHAT YOU ARE SAYING INSTEAD OF CLEAN SITE IT IS

CLEAN SLATE. >> UNDER 10 THE SECOND PARAGRAPH SAYS FUNDS FROM CATEGORY JUST WITHDRAW FROM CATEGORY FOUR AND THEN PRESENTATION FROM EACH CATEGORY. EXCESS RESERVES JUST TO CLARIFY.

>> DID YOU GET THOSE? >> WE WILL WORK WITH THE CLERK TO MAKE THOSE REVISIONS AND BRING THE MINUTES BACK.

>> CAN WE GET A MOTION BASED ON NECESSARY CORRECTIONS?

>> MOTION TO APPROVE MINUTES WITH THE CORRECTIONS.

>> I'M SORRY BEFORE WE GET TO THAT POINT DO WE HAVE TO WAIT FOR THEM TO COME BACK BEFORE WE VOTE ON THIS? I THINK WE HAVE

TO WAIT FOR THE CHANGES. >> YOU CAN DO EITHER, APPROVE THEM WITH THE UPDATES OR WE CANNOT MAKE ANY APPROVALS TO

[6. PUBLIC COMMENT]

>> MOTION TO APPROVE MINUTES BASED ON THE CORRECTIONS TO BE BROUGHT BACK AT THE NEXT MEETING.

>> I WILL SECOND THAT. >> ALL IN FAVOR?

>> AYE. ALL THE POST? THE MOTION HAS PASSED. AT THIS POINT WE WILL OPEN FOR PUBLIC COMMENT THIS IS FOR ANYONE THAT HAS ANY COMMENTS NOT RELATED TO ITEMS

[00:05:03]

ON THE AGENDA. >> BEFORE YOU SPEAK, I HAVE TO READ THIS. AT THIS TIME THE BOARD WILL HEAR PUBLIC COMMENT ON MATTERS NOT ON THE REGULAR SCHEDULED AGENDA, REGULAR AGENDA ITEMS WILL HAVE THEIR OWN PUBLIC COMMENT, ANY PERSON WISHING TO ADDRESS THE BOARD SHOULD COME TO THE PODIUM, STATE HIS OR HER NAME AND ADDRESS EACH PERSON WILL PROVIDE THREE MINUTES TO SPEAK AND SHALL COMPLY WITH BOARD RULES WITH COMMENTS ADDRESSED TO THE BOARD TO NOT ANY INDIVIDUAL COMMISSIONER AND MAY NOT INCLUDE DEMAND FOR IMMEDIATE RESPONSE FOR THE BOARD NO PERSON MAY ADDRESS THE BOARD WITH PERSONAL SLANDEROUS REMARKS OR POSTERS BEHAVIOR.

MEMBERS OF THE AUDIENCE SHOULD REMAIN FROM DISRUPTIVE DEMONSTRATION OF APPROVAL OR DISAPPROVAL OF COMMENTS FINALLY I ASK ANY SPEAKER THAT PRESENTS ANY OVERHEAD MATERIAL PLEASE PRESENT MATERIAL TO THE STAFF OF THE CLERK OF COURTS TO BE ENTERED INTO THE PUBLIC RECORD THANK YOU.

>> HELLO I AM PERSON OF EPICENTER ALLIANCE IN ROME ANZA I LIVE AT 83 BRIDGE ST., SAINT AUGUSTINE CULTURE AND LEISURE ATTRACT TOURISTS AND BENEFIT CITIZEN QUALITY-OF-LIFE, ST. JOHNS COUNTY HAS PLENTIFUL PARKS, CITY, COUNTY, STATE AND EVEN FEDERAL. THE COUNTY PARKS AND RECREATION DEPARTMENT AS BOTH PROFESSIONAL STAFF AND AN ANNUAL BUDGET IN THE TENS OF MILLIONS OF DOLLARS THE TYPICAL DESIGN OF CIVIC CENTERS IS GREAT FOR RESIDENT SPORTS AND UT THEY ARE NOT GOOD AT ALL FOR MOST CIVIC CULTURAL ACTIVITIES. THE AMPHITHEATER IN PART OF A CONCERT HALL PRIMARILY EXIST FOR OTHER THAN CIVIC USE , HAVE PROFESSIONAL STAFFING AND RECEIVE COUNTY GENERAL FUNDS, BUT CULTURAL EVENTS DO NOT HAVE FUNDING TO ADDRESS THE BROAD CULTURAL NEEDS THROUGHOUT THE COUNTY. THE SEPARATE CULTURAL COUNCIL ONLY RECEIVES COUNTY FUNDING FOR TOURISM UNDER FLORIDA STATUTE 125 0104 AND THAT FUNDING IS ONLY A PORTION OF THE MEAGER 14% OF TDT ALLOCATED TO ARTS, CULTURE AND HERITAGE. THE COUNTY, THEREFORE PRIORITIZES LEISURE FACILITIES AND ACTIVITIES LIKE PARKS, BEACHES AND SPORTS WITH COUNTY STAFF WITH BUDGET FROM THE GENERAL FUND, PLUS WITH BUDGET FROM THE GENERAL FUND, +30% OF THE TDC FUNDS FOR COUNTY BEACHES. YET, THE COUNTY SERIOUSLY UNDER FUNDS AND UNDER STAFFS CIVIC CULTURAL FACILITIES AND ACTIVITIES. THE TOURIST DEVELOPMENT COUNCIL , THE TOURIST DEVELOPMENT TAX IS THE ONLY SIGNIFICANT SOURCE OF FUNDING THAT CURRENTLY CAN ADDRESS THESE SIGNIFICANT CULTURAL DEFICIENCIES THROUGHOUT THE COUNTY. THAT SOURCE OF FUNDS HAS BEEN GREATLY, GREATLY ERODED OVER THE PAST DECADE. WITHIN ANY GIVEN ACH BUDGET, SET THE PRIORITIES AND PROPORTIONATE FUNDS TO LINE ITEMS THAT MORE DIRECTLY ADDRESS THE ACH PRODUCT CULTURAL ACTIVITY, SERVICE, VENUE OR EVENT AS DEFINED IN FLORIDA STATUTE 125 0104 ALSO USE THE ALLOCATION OF TDC OR TDT RESERVES TO ADDRESS SOME OF THE IMBALANCE. THEN UNDERSTAND AND RESOLVE TO ADVISE THE BOARD OF COUNTY COMMISSIONERS THAT THE CURRENT ALLOCATION IS NEGLECTING CULTURE WE MUST ALWAYS KEEP IN MIND THE VOTING CITIZENS OF ST. JOHNS COUNTY ADOPT THE TDT WHEN THEY WERE EVENTUALLY PERSUADED THAT IT WOULD BENEFIT THEIR CULTURE AND LEISURE. CULTURE AND LEISURE ARE THE TRUE MISSION. FLORIDA STATUTE 125 0104 IS THE STRATEGY THAT THE VOTERS ELECTED TO GET THERE. THANK YOU.

>> GOOD AFTERNOON LADIES AND GENTLEMEN MY NAME IS NANCY PERRY I RESIDE AT 716 AT 716 WANDERING LN. IN ST. AUGUSTINE AND I'M HERE REPRESENTING , I HAVE HAD THE CHANCE TO BE IN FRONT OF YOU, SOME OF YOU BEFORE WHEN I WAS PRESIDENT OF

[00:10:01]

[7. RECOMMENDATION FROM TDT FUNDING REQUEST CONSIDERATION WORKING GROUP]

>> THANK YOU, ANY OTHER PUBLIC COMMENT? THANK YOU MOVING FORWARD ITEM NUMBER SEVEN RECOMMENDATION FROM THE TDT FUNDING REQUEST CONSIDERATION WORKING GROUP. DO WE HAVE A

PRESENTATION? >> GOOD AFTERNOON. SO IN THE LAST MEETING, THERE WAS A RECOMMENDATION FROM THE TOURIST DEVELOPMENT COUNCIL TO CREATE A WORKING GROUP TO CONSIDER FUNDING REQUESTS AND HOW THOSE REQUESTS WOULD BE TAKEN UP. WE LEFT THE MEETING WITH A LOOSE DIRECTION ON WHO ALL WOULD BE IN THE MEETING AND SO WE DID GET THAT GROUP TOGETHER, WE DID MEET HERE ON THE SCREEN WITH A LIST OF THE INDIVIDUALS THAT DID PARTICIPATE IN THAT MEETING.

WE MET ONCE FOR ONE HOUR AND 20 MINUTES AND CAME UP WITH MORE RECOMMENDATIONS FOR THE TDC TO CONSIDER. THOSE RECOMMENDATIONS INCLUDED CONSIDERATION OF SOME NEW ANNUAL FUNDING PROGRAMS FOR DIFFERENT TYPES OF PROGRAMS WHICH ARE NOT CURRENTLY COVERED UNDER THE EXISTING GRANTS PROGRAMS. SOME OF THE IDEAS THROWN OUT IN THE MEETING WERE IN PUBLIC PLACES, PROGRAMS OR CAPITAL IMPROVEMENT PROGRAMS. AND THEN THE SECOND RECOMMENDATION IS TO ESTABLISH SOME TYPE OF SCORING MATRIX TO EVALUATE UNSOLICITED REQUESTS AND ESTABLISH A ORKING GROUP TO COMPLETE EVALUATIONS AND TAKE THOSE APPLICATIONS, SCORE THEM AGAINST THE MATRIX BEFORE IT'S BROUGHT TO THE TDC AND AFTER THAT BE BASED ON THE TDC AGENDA. ADDITIONALLY IN THE LAST MEETING THERE WAS REQUEST FOR STAFF TO REACH OUT TO OTHER COUNTIES TO SEE WHAT OTHER COUNTIES ARE DOING SO I DID THAT AS WELL. I TALKED WITH A NUMBER OF COUNTIES INCLUDING , SO I WILL RUN THROUGH IN SHORT WHICH AND WHAT THE COUNTY DOES AND I'M HAPPY TO TAKE QUESTIONS AS I DID TALK TO ALMOST EVERYBODY ON HERE. I GOT AN EMAIL FROM THOSE PHONE CALLS. SO, IN GAINESVILLE THEY OFFER MULTIPLE ANNUAL PROGRAMS , ANNUAL GRANTS PROGRAMS FOCUSED ON EVENTS HOWEVER, THEY DID RECEIVE RECENTLY A REQUEST FROM THE OUTSIDE COMMUNITY FOR THE CAPITAL FUNDING ASSISTANCE. AND FOR WHAT THE COUNTY DECIDED TO DO WAS TO ACTUALLY TO CREATE A ONE-TIME CAPITAL PROJECT GRANT PROGRAM WHICH THEY IMPLEMENT IN THIS YEAR FISCAL YEAR 24.

THEY LOOK AT THE RESERVES AND DECIDED THEY HAVE $1 MILLION IN TOTAL AND THEY WILL PUT IT TOWARD THE PROGRAM BUT DID EXCEED THE AMOUNT OF THE INCOMING REQUEST THE INCOME REQUEST WAS AROUND $500,000. THEY HAVE IDENTIFIED SOME FUNDING OF THE RESERVES THEY TREATED LIKE AN RFP, THEY PUT TOGETHER A SCOPE OF WHATEVER PROJECTS THEY WOULD BE LOOKING TO FIND THEY USED THE INTERNAL COUNTY PURCHASING DEPARTMENT

[00:15:04]

AND

>> ONE THING TO CLARIFY NUMBER ONE WHEN WE SET CONSIDERATION OF NEW ADDITIONAL ANNUAL FUNDING PROGRAMS POTENTIALLY, THAT WOULD BE PART OF WHAT WE'RE TALKING ABOUT , THOSE WOULD HAVE TO BE NEW PROGRAMS IMPLEMENTED. WE TALKED ABOUT IT AT THE WORKING GROUP MEETING IF WE WANTED TO ESTABLISH FUNDING FOR PUBLIC PLACES FOR INSTANCE THAT WOULD HAVE TO BE A COMPLETELY SEPARATE PROGRAM FROM WHAT WE'RE TALKING ABOUT WHICH IS WHAT IT WOULD DO WITH RESERVES.

>> RIGHT, I THINK THE HIGH LEVEL WORK GROUP

[00:20:02]

THOSE PROGRAMS HAVE BEEN IN PLACE FOR QUITE SOME TIME. I BELIEVE BOTH FOR 10 PLUS YEARS. MAYBE NOW IS THE TIME WHERE THERE IS SOME DUE DILIGENCE TO BE DONE AND THOUGHT PLACED AS WE CONTINUE TO GROW AND HAVE ADDITIONAL REVENUE MAYBE WE SHOULD CONSIDER PUTTING IN SOME ADDITIONAL REOCCURRING ANNUAL PROGRAMS. SO, IF THE TDC FEELS LIKE YES, PERHAPS SOMEBODY SHOULD, THAT SHOULD BE CONSULTED I THINK THAT COULD BE SOMETHING THIS WORKING GROUP THAT'S A LITTLE BETTER AS WE GO DOWN THE ROAD. THE OTHER ONE WAS MORE FOCUSED ON THE CHALLENGE AT HAND WHICH IS THE UNSOLICITED REQUEST THAT COMES IN AS THEY COME IN FOR WHATEVER VARIETY OF THINGS THEY ARE OUTSIDE OF THOSE GRANTS PROGRAMS. SO AS A REMINDER TO EVERYBODY AS WE GET REQUESTS COMING IN THAT WOULD BE SOMETHING INSIDE THE GRANTS PROGRAMS. WE DO HAVE THE GRANTS PROGRAMS THAT WOULD FIT THIS REQUEST , THE GRANTS PROGRAM ACCEPTS APPLICATIONS AND WE LET THEM KNOW IT IS REALLY FOR ANY TYPE OF REQUEST OUTSIDE OF THE PARAMETERS OF THOSE

EXISTING PROGRAMS. >> THE OTHER THING WE TALKED ABOUT WAS PART OF THE IDEA OF KEEPING THE FUNDS INSIDE THE SPECIFIC CATEGORIES. THAT WAS PART OF THE CONVERSATION, THE IDEA BASED ON FEEDBACK WE HAD GOTTEN THE FUNDS WOULD STAY IN THE PARTICULAR CATEGORIES AND WHAT WE ARE TRYING TO DO , WHAT WE GET NOW WHICH IS A RANDOM REQUEST, THEY COME AT US FROM TIME TO TIME WITH UNSOLICITED REQUEST AND WE ARE PUT IN A POSITION WITHOUT A LOT OF PRIOR DUE DILIGENCE WE ARE ASKED TO MAKE DECISIONS WITHOUT ADEQUATE INFORMATION.

SO WE ARE TRYING TO SAY OKAY THAT'S FINE ALL REQUEST GO IN AND THEN BASED ON EACH CATEGORY BASED ON THE CATEGORY IT THEN , AFTER THAT PROCESS COME TO US LIKE THEY ARE NOW WITH CULTURAL SIMILAR TO THOSE GRANT PROGRAMS. SO THEY HAVE DONE ALL THE DUE DILIGENCE BEFORE JUST US BEFORE HAVING TO PULL OUT AND GET ALL THE INFORMATION. NOT FEELING LIKE WE ARE IN A GOOD POSITION TO SAY YES OR NO BECAUSE WE DON'T

HAVE THE INFORMATION. >> SO YES, WE HAVE THAT DISCUSSION. WHAT WE WERE TALKING ABOUT IN TERMS OF THE GROUP OUR MEETING RAN A LITTLE LONG, WE DID PUT A PIN IN THE FINE DETAILS, BUT THAT WAS SOME OF THE DISCUSSION IN PLACE.

>> I HAVE A QUESTION. ON ITEM NUMBER ONE, IT LOOKS LIKE TWO THINGS, PLACES AND CAPITAL IMPROVEMENTS SO MY QUESTION IS, IS ENABLING LEGISLATION OR THE ORDINANCE THAT WE OPERATE UNDER DOES IT DEFINE BOTH OF THOSE? I KNOW WE ADDRESSED ONE OF THE CATEGORIES , BUT DOES IT ALSO INCLUDE ART IN PUBLIC

PLACES? >> THAT'S INTERESTING. IN THE DISCUSSIONS I HAD WITH A FEW DIFFERENT DIRECTORS FROM DIFFERENT DEPARTMENTS, SOME OF THEM WERE SURPRISED AT HOW WE ALREADY USE FUNDS. THEY FELT LIKE THE NET WAS CAST MUCH WIDER THAN HOW THEY CAST THEIR NET. IF YOU LOOK ON HERE, THEY UNDERSCORED EVENTS IN THE COUNTY PART OF THE REASON WHY I DID THAT WAS THOSE DIRECTORS IN PARTICULAR WHEN I WAS TALKING TO THEM THEY KEPT EMPHASIZING TO ME EVENTS, EVENTS, EVENTS. ONE OF THE THINGS LOOKING AT ART IN PUBLIC PLACES, WHAT DETERMINES WHETHER OR NOT IT QUALIFIES

[00:25:03]

CAPITAL PROJECTS IS A LITTLE MORE DETAIL PROVIDED IN THE STATUTE, THEY DID HAVE DETAILS ABOUT WHICH TYPES OF CAPITAL PROJECTS CAN OCCUR AND GIVE SOME REQUIREMENTS FOR MOVING FORWARD WITH STARTING CAPITAL PROJECTS BUT ART IS SOMETHING THAT'S PRETTY THE TERM ART IS PRETTY SILENT IN STATUE.

>> I THINK IT'S IMPORTANT THAT WE STAY WITHIN THE STATUTE. AND THAT WE UNDERSTAND WHAT THOSE ARE AT THE STATE LEVEL AND HOW THE ORDINANCE ADDRESSES IT . I WOULD LIKE TO SAY WHEN WE TALK ABOUT ART IN PUBLIC PLACES ART IN EDUCATION IN PUBLIC PLACES NOT JUST, THERE'S STILL A LOT OF OPPORTUNITIES IN PUBLIC PLACES AND I WOULD HATE TO MISS THAT OPPORTUNITY.

>> I WILL CLARIFY A LITTLE BIT AND MAYBE I SHOULD'VE PUT A COMMENT. THE RECOMMENDATION WAS ARE WE INTERESTED OR NOT THE RECOMMENDATION, BUT THE CONCEPT IS, ARE THE COLLECTIVE WE INTERESTED IN POTENTIALLY ESTABLISHING NEW ANNUAL FUNDING PROGRAMS? IF YES THEN I THINK WE'LL HAVE A GROUP OF PEOPLE WHO COME UP WITH THOSE PROGRAMS. THE TWO THAT WERE THROWN OUT TOP OF DISCUSSION REALLY , WHEN THAT WAS DISCUSSED BECAUSE WE DID DIVERT THE CONVERSATION AWAY FROM THAT, THAT WAS NOT WHAT WE WERE TRYING TO FOCUS ON WE ARE TRYING TO FOCUS MORE ON NUMBER TWO. THE DISCUSSION WAS MAYBE WE ARE GETTING MORE REQUESTS COMING TO US FROM DIFFERENT ANGLES BECAUSE OUR ANNUAL PROGRAMMING IS NOT ROBUST ENOUGH, THAT'S HOW THOSE WERE BEING TIED TOGETHER IN THAT DISCUSSION. SO THE RECOMMENDATION IS REALLY CONSIDER DEVELOPING NEW ANNUAL PROGRAMS AND IT WOULD NOT NECESSARILY BE LIMITED TO OR EVEN INCLUDE ART IN PUBLIC PLACES OR CAPITAL IMPROVEMENTS BECAUSE MAYBE HAS THE WORKING GROUP CONTINUES TO DISCUSS MAYBE A REGULAR ANNUAL PROGRAM DOES NOT MAKE SENSE BECAUSE WE ARE NOT AT THAT FUNDING LEVEL.

WE DON'T HAVE THE FUNDS, MAYBE IT IS SOMETHING WE DO INTERMITTENT WHEN WE FEEL WE HAVE ADEQUATE RESERVES TO BE ABLE TO FUND SOME MEANINGFUL AMOUNT FOR CAPITAL IMPROVEMENT PROJECTS BECAUSE CAPITAL IMPROVEMENT PROJECTS ARE IT MA THERE ARE SOME OTHER SUGGESTIONS FOR OTHER TYPES OF IS , THE THOUGHT OF THIS GROUP BASED ON THE DISCUSSION WAS POTENTIALLY EXISTING ANNUAL FUNDING PROGRAMS WERE NOT ROBUST ENOUGH SO MAYBE WE WANT TO LOOK AT THOSE TO HELP TO CURB SOME OF THE INCOMING UNSOLICITED REQUESTS. WHEN WE GET THE UNSOLICITED REQUEST FOR AN EVENT OR SOMETHING THAT FITS INTO THESE EXISTING PROGRAMS IT'S VERY MUCH THE WAY STAFF HANDLES IT. WE SAY THIS IS GREAT THIS IS REALLY COOL UNLESS IT'S NOT TOURISM RELATED AND WE SAY SORRY IT'S NOT BUT ASSUMING IT IS WE SAY THIS IS GREAT THIS IS COOL HERE ARE THE PROGRAMS WE HAVE. WHEN IT IS SOMETHING THAT IS IRRELEVANT REQUEST THAT IS TOURISM RELATED BUT WE DON'T HAVE A PROGRAM FOR IT THEN IT IS KIND OF BROUGHT FORWARD AS A UNSOLICITED REQUEST. THE TWO THINGS KINDA GO HAND-IN-HAND, THEY ARE DIFFERENT PROGRAMS AND DIFFERENT APPROACHES, BUT YOU CAN SEE A LITTLE BIT OF CONNECTION BETWEEN THE TWO. IT IS REALLY THAT CONSIDERATION OF THE WE WANT TO EXPAND THE REGULAR ANNUAL PROGRAMMING? I DON'T THINK THERE IS RIGHT OR WRONG, IT'S JUST A STRATEGY, SOME OF THESE COUNTIES WE TALKED TO HAVE A VERY WIDE NET, SOME OF THEM HAVE A VERY STRICT NOT EVEN A NET, THEY HAVE A FISHING LINE THEY ARE NOT FISHING WITH A NET SO IT'S JUST A STRATEGY AND BASED ON WHATEVER COMES OUT OF THE TDC TODAY, THAT'S REALLY JUST A RECOMMENDATION TO THE WORKING GROUP THEM TO KEEP WORKING SO THE WORKING GROUP WILL ABSOLUTELY COME BACK WITH A MORE DEFINED RECOMMENDATION AND AT THAT TIME IF YOU SAY YES MOVE FORWARD WITH ONE AND TWO AND THEN THE WORKING GROUP COMES BACK WITH RECOMMENDATIONS NUMBER ONE AND YOU DON'T LIKE

[00:30:02]

BIT MORE. >> THANK YOU VERY MUCH FOR THE PRESENTATION. AND FOR STAFF AS WELL THE ONLY REQUEST I HAVE IS MAY BE MOVING FORWARD IN THE BOOKS PRIOR TO THINGS YOU BROUGHT UP SO I HAVE QUESTIONS LEADING UP TO THIS I WILL ASK THEM HERE. I WOULD LIKE TO SEE EXAMPLE CONSIDER PROGRAMMING INCLUDING ART IN PUBLIC PLACES, ART IN PUBLIC PLACES NUMBER TWO WOULD BE CAPITAL IMPROVEMENTS AND THEN SEPARATE THE TWO FROM THERE IF WE CAN. THE OTHER THING I LIKE TO LOOK AT AS I WANT TO MAKE SURE ANY MONEY THAT GO DO NOT GO TO OVERHEAD. I DON'T WANT THIS TO PAY OTHER PEOPLE SALARIES AND A LOT OF ORGANIZATIONS HAVE BOARDS AND THE BOARD MEMBERS SHOULD BE ABLE TO RAISE MONEY FOR OVERHEAD AND OTHER TYPES OF THINGS SO I WOULD LIKE 100% OF THOSE MONIES TO GO TO THE PROGRAM ITSELF. THE OTHER THING FOR ART IN PUBLIC PLACES THE CITY OF JAX BEACH HAS DONE AN EXCELLENT JOB WORKING WITH UNIVERSITY OF NORTH FLORIDA USING CITY-OWNED LAND TO PUT SCULPTURES AND OTHER STUFF LIKE THAT SO MAYBE AS THE WORKING GROUP WAS HORRID, WORK WITH FLAGLER COLLEGE AND LOCAL HIGH SCHOOLS AND STUFF LIKE THAT AS A ROTATING SHOWCASE OF SOME SORT. THE CITY OF ST. AUGUSTINE BEACH WE HAVE VETERANS PARK WHICH IS A SCULPTURE AND STUFF LIKE THAT SO THIS OPPORTUNITY FOR THE. IF THERE IS MONEY THAT GOES TO OVERHEAD THEN ANY OF THE OTHER MEDITATION POLITIES EXPLAIN WHAT PERCENTAGES IS GOING TO THAT OR HOW MUCH IS GOING INTO THE PROGRAM ITSELF. CLARIFYING THAT MIGHT BE HELPFUL AS WELL.

BOOK, EACH AGENDA ITEM HAS SUPPORTING DOCUMENTATION. AND HOPEFULLY THIS IS IN YOUR BOOK I COPY AND PASTED AND PUT IT ON THE SLIDE. HOPEFULLY THAT WAS IN THERE.

>> SECTION OF DIFFERENT COUNTIES.

>> THAT WAS NOT IN THERE. HITTING HOLD OF OTHER COUNTIES IS CHALLENGING. I TALKED TO SOME OF THEM AT THE END OF LAST WEEK SO I DID NOT HAVE THE INFORMATION OTHER THAN ONE OR TWO IN ADVANCE OF WHEN THE BOOK WAS PUT OUT. TDC IS VERY INTROSPECTIVE FOCUSING ON THE COUNTY AND IT CAN BE A LITTLE BIT CHALLENGING TO GET THAT INFORMATION. IN A TIMELY

FASHION. >> ANY OTHER COMMENTS?

>> I HAVE A QUESTION. NOT HEARING ANYONE JUMP IN. I REALLY LIKE THE WAY YOU ORGANIZED THIS FOR US. THANK YOU FOR THAT. AND THANK YOU MICHAEL FOR VOLUNTEERING YOUR SERVICES AND YOU DID A GREAT JOB AND MY COMMENDATION TO ALL OF YOU. I LIKE THIS PROPOSAL BECAUSE IT IS MORE OF THE DIRECTION OF PRODUCT DEVELOPMENT WHICH IS SOMETHING THAT WE NEED TO DO MORE OF, WE FOCUS A LOT ON ADVERTISING AND MARKETING. AND WE NEED TO SPEND A LITTLE MORE ENERGY ON ENRICHMENT, SO NOT STICKING TO ART IN PUBLIC PLACES OR EDUCATION PUBLIC BASIS SO HEARING WHAT YOU SAID, SOUNDS LIKE THOSE ARE EXAMPLES YOU USED BECAUSE THEY WERE BROUGHT UP BY MEMBERS. SO I LOOK FORWARD TO HEARING MORE ABOUT THAT AND I LIKE THE IDEA OF THIS MATRIX WITH THE UNSOLICITED AND VETTING IT THROUGH COULD SOLVE A LOT OF PROBLEMS. NOTHING AS A SURPRISE AND WHEN IT COMES TO US THERE IS MORE INFORMATION AND HAS SOME LEVEL OF VETTING.

IT IS NOT PUT OUT THE COMMISSION SO WE ARE KICKING THE CAN BY THE TIME THEY WOULD GET IN POTENTIALLY IT WOULD HAVE BEEN REVIEWED AT LEAST TWICE AND ONE HEARING IN THE PUBLIC. AT LEAST ONE IN THE PUBLIC. LOOKS MORE LIKE STAFF

AS ADVERTISED. >> I THINK WHAT'S ADVERTISED, STAFF SHOWED UP AND WE HAD A ZOOM OPTION. CERTAINLY IT'S NOT THE SAME AS THESE MEETINGS. A LITTLE BIT

DIFFERENT. >> MAYBE KICKING THE CAN WAS NOT THE RIGHT TERM, BUT SOMETHING FROM THE COMMITTEE TO THE TDC. SO WITH ADVERTISING OPPORTUNITIES TO

[00:35:07]

GENERALLY I THINK THIS IS A GOOD PATH FORWARD.

>> YEAH. I AGREE. I THINK WE'RE OFF TO A GOOD START.

THE SCORING MATRIX WAS VERY IMPORTANT TO ME. WHEN WE GET IT WE HAVE COMFORTED SOMEONE ELSE HAS LAID EYES ON IT BEFORE WE SIT DOWN AND ARE FIRST DOING IT. A COUPLE THINGS BECAUSE REALLY TALK ABOUT THIS ONCE A MONTH. I DID NOT SEE A TEAM MEMBER FROM THE OFFICE OF MANAGEMENT AND BUDGET AND

>> WE DID HAVE ONE. MY APOLOGIES. SHE WAS DEFINITELY PRESENT. THE DISCUSSION WAS SORELY SHE DID NOT WAY AND

REALLY. YES SHE WAS PRESENT. >> THEY HAD SOME REFERENCE THAT'S GREAT THAT WAS MY FIRST QUESTION. THIS MIGHT BE MORE AHEAD OF THE GAME ON THESE ON THE CAPITAL IMPROVEMENT AND THINGS LIKE THAT ME PERSONALLY SPEAKING FOR ME PERSONALLY I WOULD LIKE A PRIORITY FOR THE MUNICIPALITIES WHERE IT STAYS AS AN ASSET TO THE GOVERNMENT THAT WAY I KNOW AND EVERYBODY IN THE ROOM KNOWS I AM IN THE NONPROFIT WORLD IN A VERY HEAVY WAY, BUT HOW WE MANAGE THOSE THINGS. IF IT IS GOING TO THE CITY OF ST. AUGUSTINE BEACH I WILL FEEL BETTER ABOUT IT, IF IT'S GOING TO PICK A PROJECT SO YOU KNOW I THINK THAT NEEDS TO BE A PRIORITY SOMEWHERE IN THE MATRIX. THAT WAY WE KNOW WHERE OUR MONEY IS AT. AND I DON'T KNOW A BETTER WAY TO EXPRESS IT. I MIGHT BE GETTING MY POINT ACROSS. I WOULD PREFER IT BE UP HERE , OPERATION AND COMMUNITY CENTER FOR NONPROFIT. IF THAT MAKES SENSE FOR

STABILITY SAKE. >> PRIORITY FOR COUNTY AND

MUNICIPAL? >> OF THE CITY HAS A PROJECT IN THIS CRITERIA I WOULD PUT PREFERENCE ON THAT CITY OF ST.

AUGUSTINE BEACH AND THE COUNTY OVER SOME NONPROFIT NEEDS THAT ARE MORE SPECULATIVE. PLUS

>> ONE OF THE THINGS YOU TALKED ABOUT WAS ONE OF THE CHALLENGES STARTED FUNDING CAPITAL PROJECTS ESPECIALLY THOSE PRESENTED UNDER THE GUISE OF THIS IS EMERGENCY THE ROOF IS LEAKING IS THE IDEA OF DOING WEIGHT UNTIL THE ROOF LEAKS AND THEN ASK AS EMERGENCY SO IT CREATES A MORAL HAZARD THING.

AND SO THAT'S WHERE WE TALKED , THERE WAS DISCUSSION IN THE WORKING GROUP AROUND CHALLENGES OF CAPITAL. SO I WOULD LOVE MORE FEEDBACK FROM THIS GROUP TODAY. FEELINGS ON CAPITAL AND IF WE WERE GOING , YOU KNOW TO USE PART OF OUR RESERVES TO FUND CAPITAL PROJECTS, WHAT EVERYONE WOULD LIKE TO SEE TO LOOK AND SEE IF THERE IS AN APPETITE FOR THAT.

>> ANY COMMENT ? I HAVE A COMMENT. I LIKE YOUR IDEA OF SEPARATING THE ART AND PUBLIC SPACES, MAYBE INCLUDING THAT WITH ART AND EDUCATION AND PUTTING CAPITAL IMPROVEMENT IN A SEPARATE SECOND CATEGORY. WITH THE MATRIX FOR WHAT WE DO BECAUSE IT IS HARD FOR SOMEBODY IN ART AND CULTURE TO COMPETE ON CAPITAL WHEN SOMEBODY HAS BIG FUNDS HAVE BEEN RAISING AND THEY COME UP WITH A PROJECT AND SAY WE WANT TO DO THIS AND WE HAVE THE MATCH READY AND READILY AVAILABLE, MOST NONPROFITS DON'T HAVE THAT KIND OF CASH LAYING AROUND. SO I WOULD LOVE TO SEE THOUGH SEPARATED OUT.

MOST OF THE NONPROFITS DO OPERATE IN A PUBLIC SPACE

[00:40:02]

ART PROJECT. >> WE SIT ON THAT SAME BOARD THE UNIVERSITY OF FLORIDA OWNS A LOT OF THOSE PROPERTIES SO I WOULD LOOK AT THAT AS A GOVERNMENT ENTITY AS IT IS THEIR ULTIMATE ASSET. HISTORIC SOCIETY MANAGES IT AND IT'S THEIR ASSET. THE SCHOOL DISTRICT WOULD FALL INTO THAT MUNICIPALITY WE REPRESENT UP HERE WOULD FALL INTO THAT AND THAT IS PART OF WE KNOW IT STAYS IN THE PUBLIC GOOD THAT'S WHERE THE MONEY IS GOING. I DON'T KNOW HOW TO

STRUCTURE THAT. >> AS WE WERE TALKING MORE AND MORE ABOUT CAPITAL IMPROVEMENT I WANT TO THINK ABOUT WHAT WE MEAN BY THAT THE KINDS OF THINGS AND I THINK ABOUT TOURISM AND INFRASTRUCTURE AND THINGS LIKE WAYFINDING SIGNAGE, I THINK ABOUT WHAT TROY MENTIONED IN THE LAST MEETING BATHROOMS AND I THINK ABOUT TRANSPORTATION , PARKING LOTS. THE BEACH STRUGGLES WITH THAT. THOSE ARE THE KINDS OF THINGS AND I'M THINKING ABOUT CAPITAL IMPROVEMENTS. I DON'T KNOW HOW THE REST OF THE COUNCIL FEELS ABOUT THOSE, BUT I WANTED TO THROW IT OUT THERE.

>> I CAN TELL YOU I AM SITTING ON THIS FLORIDA BLACK HISTORY MUSEUM TASK FORCE AND I WAS AT LEAST THREE OF THE PROPOSALS THERE ARE TALKED ABOUT IN THE TDT. FUNDS FOR CREATING A MUSEUM. I DID NOT KNOW THEY COULD BE USED FOR THAT. SO THAT'S THE KIND OF STUFF OTHER PEOPLE ARE LOOKING AT LIKE ORLANDO AND SOME OTHER MUNICIPALITIES. WHERE THEY GOT A BIG FUND FROM OIL SPILLAGE RESERVES THAT CAME IN WHICH GIVE A $10 MILLION GRANT SO THEY ARE TALKING ABOUT TAKING SOME OF THOSE AND DOING CAPITAL IMPROVEMENTS SO THEY WOULD HAVE AN EASY MATCH. SO THAT'S THE KIND OF THING WE DON'T HAVE HERE IN ST. JOHNS COUNTIES SO WE DON'T KNOW IF THAT WILL OCCUR AT SOME POINT AND I WAS STILL TO THE PERSON AT THE FRONT OF THE LINE OVER THE 30 SOME ODD SMALL NONPROFITS THAT ARE OPERATING WITHIN THE TDC GRANT.

>> SO I THINK LISTENING TO YOU GUYS DISCUSS YOU CAN KIND OF SEE THIS DISCUSSION WITH THE WORKING GROUP WAS HAVING THE DISCUSSION THAT'S WHY WE PARSED THIS OUT INTO TWO PIECES. SOME OF THESE THINGS YOU TALK ABOUT MIGHT BE AN ANNUAL REOCCURRING FUND. SOME SMALL IMPROVEMENTS TO LIGHTING, WAYFINDING AND SIGNAGE. THAT WOULD BE PROBABLY WHY THE SCOPE IS BUT THAT WOULD BE SOMETHING WE DECIDE PART OF THE BUDGET WE WILL ALLOCATE FAX NUMBER OF DOLLARS TO WHERE THE PROGRAM BECAUSE WE FEEL THESE THINGS AND WE CAN DEFINE WHAT THEY ARE, WE FEEL THEY ARE IMPORTANT AND WE WANT TO COMMIT X NUMBER OF DOLLARS TO THEM. SOMETHING BIG LIK A MUSEUM WOULD PROBABLY BE THAT UNSOLICITED REQUEST BECAUSE REALISTICALLY WE WILL NOT HAVE AN ANNUAL FUNDING PROGRAM THAT'S GOING TO BE ABLE TO ACCOMMODATE THINGS THAT ARE MULTIMILLION DOLLAR PROJECTS BECAUSE WE JUST DON'T HAVE ENOUGH MONEY IN TDT. CERTAINLY WE COLLECT RESERVES THROUGH A VARIETY OF REASONS AND THAT WOULD BE THE POINT OF VIEW THAT WE TAKE IN THE UNSOLICITED REQUEST BECAUSE IT COMES UP IN LIFE OR WE DECIDE TO DO SOMETHING LIKE WHERE THEY HAVE A ONE-TIME PROJECT FOR THIS YEAR BECAUSE WE HAVE AN EXTRA NUMBER OF MILLIONS OF DOLLARS AND WE WANT TO SEE WHAT'S OUT THERE AND WE CAN DO SOLICITATION TO SAY ST. JOHNS COUNTY AND THE GREATER WORLD YOU MIGHT WANT TO COME , THIS IS HOW MUCH MONEY WE HAVE, THESE ARE THE PROJECTS WE ARE LOOKING FOR, BUT IT REALLY IS THE TWO SEPARATE THINGS AND THEY TIE TOGETHER. SO WE DID GET A LITTLE BIT CAUGHT UP IN

[00:45:06]

THOSE REQUESTS WHEN THEY COME. >> JUST WANT TO REITERATE WHAT THE MAYOR SAID. I WOULD SEPARATE PUBLIC PLACES AND CAPITAL TO MAKE IT ONE, TWO, THREE. I DON'T THINK THEY ARE THE SAME. I AGREE BOTH OF THEM HAVE A PLACE TO BE THERE BUT WITH THE WORKING GROUP COMING BACK VERY GOOD, THANK YOU.

>> ANY OTHER COMMENTS? DO WE NEED A MOTION?

>> A MOTION WOULD BE NICE SINCE WE ARE HAVING PEOPLE GET TOGETHER. SO WE CAN HAVE CONSENSUS THEY ARE WORKING ON

THE RIGHT PATH. >> ANYBODY WANT TO MAKE A

MOTION? >> TO ACCEPT RECOMMENDATIONS

ON ITEM 7. >> SECOND.

>> OKAY. TO BE CLEAR . DISCUSSION.

>> I WOULD LIKE TO AMEND THE MOTION TO SEPARATE CAPITAL IMPROVEMENTS AS NUMBER THREE CONSIDERATION OF NEW ADDITIONAL FUNDING PROGRAMS POTENTIALLY FOR ART AND PUBLIC PLACES. AND THEN CONSIDER NEW ADDITIONAL ANNUAL FUNDING FOR PROGRAMS INCLUDING CAPITAL IMPROVEMENTS AND THEN ESTABLISH SCORING MATRIX EVALUATE UNSOLICITED REQUEST ESTABLISHMENT OF WORKING GROUP TO COMPLETE VALUATION REQUEST INCLUSION OF REQUEST TO AGENDA BE NUMBER THREE.

>> I WOULD ACCEPT IF YOU ADDED INCLUDING ART AND EDUCATION.

REALLY PROGRAMS. THOSE TWO WE WILL ACCEPT RECOMMENDATIONS.

THAT MODIFICATION. >> SECOND.

>> ANY FURTHER DISCUSSION ? >> TAKE A VOTE. SORRY.

>> ANY PUBLIC COMMENT ON THIS?

>> HI. ST. JOHN'S CULTURAL COUNCIL I NORMALLY WOULD NOT PROVIDE OF A COMMENT BUT I THINK THERE ARE A COUPLE THINGS WE ALL NEED TO THINK ABOUT HERE. I AM A HUGE FAN OF FUNDING ARTS EDUCATION PROJECTS WHAT I HAVE EXPERIENCED WORKING WITH TDT DOLLARS IT IS VERY DIFFICULT TO JUSTIFY ARTS EDUCATION PROGRAMMING AS A TOURIST TOURISM PRODUCT. SO I WANTED TO MENTION THAT. ANOTHER THING I WANTED TO MENTION, I GOT BACK FROM THE STATE LOCAL ARTS AGENCY CONFERENCE WHICH WAS HELD LAST THURSDAY AND FRIDAY. THERE WERE REPRESENTATIVES OF ABOUT 25 DIFFERENT COUNTIES , LOCAL ARTS AGENCIES, MANY OF WHOM ARE FUNDED WITH TDT FUNDS. SO I WILL BE OF THE PRIVATE ADDITIONAL INFORMATION ON WHAT THOSE PROGRAMS LOOK LIKE. REMEMBER THE COUNTIES THAT WERE GIVEN AS EXAMPLES I CANNOT SPEAK TO ALL OF THEM, BUT I AM QUITE FAMILIAR WITH SEVERAL AND SEVERAL OF THOSE COUNTIES INCLUDING HILLSBORO AND DO FALL , SIGNIFICANT GENERAL FUNDING FOR ARTS CULTURE AND HERITAGE. THAT IS WHY THEY ARE ONLY FUNDING EVENTS WITH TDT DOLLARS. I KNOW HILLSBORO GETS MILLIONS OF DOLLARS , DUVAL COUNTY CULTURAL COUNCIL AS A CULTURAL SERVICE GRANT PROGRAM GETTING ABOUT $7 MILLION PER YEAR NOW LAST WEEK THEY APPROVED 700,000 FOR INDIVIDUAL ARTISTS WHICH IS ALL FROM GENERAL FUNDS. I KNOW THAT'S NOT A CONVERSATION I NEED TO HAVE WITH ALL OF YOU HERE, BUT I HAVE BEEN HAVING THAT CONVERSATION WITH A NUMBER OF COMMISSIONERS AND WILL BE HAVING IT AGAIN AS WE APPROACH

[00:50:04]

THEY DEVOTE ABOUT $5 MILLION PER YEAR TO ARTS AND CULTURAL GRANTS WHERE WE HAVE 700,000. I WANT TO GET THAT PERCENTAGE AND SHOW THAT TO YOU SO YOU CAN MAKE THAT COMPARISON. I WILL WORK ON PUTTING DATA TOGETHER TO GET THAT TO TARA TO PROVIDE TO YOU AT A LATER DATE, THE LASTING OR DIMENSIONAL TO THANK COMMISSIONER FOR MENTIONING JACKSONVILLE BEACH ARTS IN PUBLIC SPACES, ART IN PUBLIC SPACES IS A HUGE AREA OF TOURISM DEVELOPMENT. I WAS ON A BOARD WITH THE SCULPTURE PROJECTS AND TEMPORARY SCULPTURE EXHIBITIONS IN PARKS, YOU CAN HAVE EVENTS THAT BRING IN MANY THOUSANDS OF PEOPLE TO VISIT YOUR COUNTY BY PERMITTING THOSE TEMPORARY EXHIBITIONS AND THAT'S THE KIND OF THING I THINK ABOUT WHAT TO TALK ABOUT ART IN PUBLIC PLACES FUNDED BY TDT DOLLARS, SO THINK YOU.

>> ANY FURTHER COMMENT FROM THE PUBLIC?

>> I APPRECIATE BRINGING THAT UP AND I APPRECIATE THE OPPORTUNITY TO CLARIFY WHAT I INTEND TO SAY. I DID NOT INTEND TO SAY ARTS AND EDUCATION IN THE WAY SHE PHRASED IT. I AM SAYING ARTS IN SOME PLACES AND EDUCATION IN OTHER PLACES NOT ARTS AND EDUCATION. THERE ARE TWO SEPARATE THINGS SO I THINK THAT WAS A LITTLE BIT OF A

>> SO DO WE NEED TO AMEND THE MOTION? IS IT CLEAR?

>> THAT'S THE WAY I UNDERSTOOD IT.

>> I SEE A LIGHT OVER HERE? OKAY SO ARE WE READY TO TAKE A

[8. MONTHLY REPORTS PROVIDED IN PACKETS]

>> AYE >> SO, THE NAYS HAVE IT AND WE WILL GO BACK TO THE WORKING GROUP AND BASED ON THE MOTION

, THANK YOU. >> YOUR MONTHLY REPORTS ARE IN YOUR PACKET. WE DON'T HAVE PRESENTATIONS FOR MONTHLY REPORTS BUT WE HAVE EVERYBODY HERE TO ANSWER QUESTIONS IF THERE ARE ANY.

MONTHLY REPORTS? >> I HAVE ONE QUESTION. MAYBE I MISSED IT, BUT USUALLY THERE IS A REPORT THAT SHOWS VISITATION AS DIFFERENT INFORMATION CENTERS. I DID NOT SEE THAT IN THIS REPORT AND I WONDER IF I MISSED IT OR IT SOMEWHERE WHERE I CANNOT SEE IT.

>> I GIVE UP MY BINDER, I WILL LOOK AND IF IT'S NOT IN THERE I WILL SEND IT TO EVERYBODY AND IF IT IS I WILL SEND IT JUST TO

YOU. >> AND MAYOR, IF YOU GO TO PAGE 23 THEY HAVE VISITOR INFORMATION CENTER VISITATION.

PAGE 23. IS , I ASSUME THE BCB REPORT.

>> IT IS A SEPARATE PAGE. >> IS IT IN A DIFFERENT FORMAT? I AM SEEING IT IN A DIFFERENT FORMAT.

>> THE FORMAT CHANGED DRAMATICALLY.

>> OKAY. >> I THINK THE REPORT, LOOKS LIKE THEY'RE TRYING TO STREAMLINE A LITTLE BIT BETTER.

BECAUSE I JUST OVER FROM THE BCB TO THE TDC SO THE REPORT MAY LOOK A LITTLE DIFFERENT, BUT I THINK THE GOAL IS TO STREAMLINE IT A LITTLE BIT BETTER. SO, THANK YOU.

>> FOR THE OLDER EYES , IT WAS EASIER TO READ IN COLOR THAN

THE BLACK-AND-WHITE. >> THE PIE CHART IN BLACK AND

[00:55:04]

WHITE . >> YES, THANK YOU.

[9. MEMBER COMMENTS]

>> ANY OTHER QUESTIONS ON THE REPORT? ANY OTHER PUBLIC COMMENT ON ANYTHING? MEMBER COMMENTS?

>> I THINK THAT'S A GREAT JOB, SO THINK YOU FOR GETTING THIS MOVING FORWARD. I KNOW THIS HAS BEEN A STALEMATE TO GET THIS GOING FORWARD SO I APPRECIATE YOU WORKING HARD.

MEMBERS OF THE WORKING GROUP, THANK YOU FOR MOVING THIS FORWARD SO THE PEOPLE ARE WANTING GRANTS AND NEEDING GRANTS, WE ARE ONE STEP CLOSER TO THE PROCESS THAT WILL

[10. NEXT MEETING DATE]

>> ADDITIONAL COMMENTS? THANK YOU FOR THE WORK THAT HAS GONE IN TO PUTTING THIS TOGETHER AND WE LOOK FORWARD TO THE NEXT STEP SO WE CAN GET CLOSER TO BEING ABLE TO TELL THE PUBLIC WHAT WE ARE DOING. WAITING TO SEE WHAT WE ARE GOING TO DO.

IF THERE ARE NO OTHER MEMBER COMMENTS OUR NEXT MEETING DATE . JUNE 17. WE CAN DO MAY IF YOU WOULD LIKE TO. WE ARE MEETING SO THE WORKING GROUP WILL KEEP MEETING. WE WILL HAVE THE TWO GROUPS , THE ONE DISCUSSED TODAY FOR THE FUNDING REQUEST AND THE OTHER IS FOR THE MARKETING RFP , AS WE DISCUSSED PREVIOUSLY MARKETING RFP IS CURRENTLY COME YOU GUYS APPROVED THE SCOPE, CURRENTLY IT IS MOVING FORWARD AND SOLICITED HERE IN THE FUTURE. THE WORKING GROUP FOR THE MARKETING WILL COME BACK WITH ADDITIONAL RECOMMENDATIONS FOR RECOMMENDATIONS THEY WILL BE RECEIVED A LITTLE BIT LATER IN THE PROCESS. AND I THINK THAT THE GROUP THAT'S WORKING ON DEVELOPING THESE PROGRAMS, THE FUNDING GROUP, THEY WILL NEED TO MEET A COUPLE TIMES, THERE WILL BE A FAIR AMOUNT OF DISCUSSION AND VETTING COMING UP WITH THE MATRIX. I WOULD THINK THEY WOULD HAVE TO MEET AT LEAST TWO OR THREE TIMES SO IN ORDER TO HAVE A MEETING UPDATE WITH YOU GUYS THERE WOULD NEED A LITTLE BIT MORE TIME IN THE THIRD MONDAY OF MAY.

>> MDM. CHAIR I THOUGHT WE DISCUSSED US HAVING IT IN MAY SO WE WOULD NOT LOSE THIS YEAR'S BUDGET CYCLE.

>> YOU WON'T LOSE THIS YEAR'S BUDGET CYCLE, INJURED WE WILL PRESENT THE INITIAL BUDGET DISCUSSION TO YOU WITH A DRAFT INITIAL BUDGET AND THE MARKETING PLANS, OR THE PLANS FOR THE BCB AND CULTURAL COUNCIL FOR THE FOLLOWING YEAR THAT'S WHAT WE DO IN JUNE AND THEN IN JULY WE KIND OF COME BACK AND REVISIT THAT AS FINALIZED.

>> I WAS TALKING ABOUT THE MATRIX TIMELINE BECAUSE ONE OF THE DISCUSSIONS WE HAD LAST MEETING WAS WE NEEDED TO ME IN APRIL AND MAY SO WE DID NOT THIS OUT ON THE CAPITAL THAT THE WORKING GROUP WAS WORKING TOGETHER ON. THE COMMENT WAS MADE WE WILL NOT MAKE NEXT YEAR'S BUDGET WITH THE NEW MATRIX AND THAT'S A LOT OF MONEY WE HAD SITTING OUT THERE.

THAT'S THE WAY I REMEMBER THE CONVERSATION GOING. SO I'M OKAY WITH MEETING IN JUNE AS LONG AS IT AFFECTS WHAT DOESN'T AFFECT THE TIMELINE WITH THE CAPITAL THAT THE WORKING GROUP IS WORKING ON SO IT STILL MAKES THE OCTOBER

BUDGET. >> WOULD THERE BE A MEETING ,

EITHER OR? >> JUNE WILL BE A MEETING WE NEED TO HAVE TO KEEP US ON BUDGET JUNE AND JULY WOULD BE BUDGET, AUGUST UNLESS WE ARE ABLE TO GET GRANTS IN JULY WE WILL MEET IN AUGUST AS WELL AND THAT WOULD BE ON GRANT RECOMMENDATIONS. JUNE IS TYPICALLY WHEN WE MEET TO DISCUSS ABOUT BUDGETS, THE INITIAL WHAT'S THE PLAN AND INITIAL NUMBERS AND THEN JULY IT'S KIND OF FINALIZED AND AUGUST IS ACH GRANTS SO, JUNE, JULY AND AUGUST ARE REGULAR MEETINGS AND WE NEED TO KEEP THOSE.

>> I THINK WE ARE TALKING ABOUT WHAT WILL HAPPEN TO THE EXCESS AS WE ROLL OVER INTO THE NEXT YEAR IF WE DON'T ADDRESS HOW WE WANT TO UTILIZE IT.

>> YOU CAN CERTAINLY YOUR MARKET FOR PROGRAMS AND WE

[01:00:01]

AND JULY TIMEFRAME. >> I WOULD LIKE TO SEE US MEET IN MAY, I AM CONCERNED ABOUT HOW MUCH TIME WE LOST. I KNOW IT'S A LOT TO DO TWO WORKING GROUPS, MICHAEL DO YOU THINK YOU COULD GET SOMETHING BACK TO US BY MAY? THAT WOULD BE MY PERSONAL PREFERENCE. TO GET THE BALL ROLLING ON THIS.

>> IT WOULD BE MAY 20. >> I ALSO AGREE ABOUT MEETING IN MAY AND I THINK WE SHOULD HAVE A PRELIMINARY DISCUSSION ON THE 2025 BUDGET BECAUSE THE BIG THING WE SPENT THE LAST TWO YEARS ON IS WHAT ARE WE GOING TO DO WITH RESERVES AND HOW WE SPEND THE MONEY. I DON'T WANT TO SEE BUDGET THAT'S ALREADY LAID OUT THAT WE RECEIVE IN JUNE THAT IS ALREADY LAID OUT WHEN THERE'S PROBABLY NINE DIFFERENT OPINIONS OF ALL THE FIVE, SIX, 7 MILLION IN RESERVES WE THINK WE SHOULD HAVE IT THIS WAY OR THAT WAY, I THINK WE SHOULD GIVE SOME DIRECTION TO TARA SO THE BUDGET WE ARE DISCUSSING IN JUNE ALREADY HAS SOME OF OUR THOUGHTS THERE SO WE CAN CLEAN IT UP BY JULY. SO IT'S NOT A BIG PHILOSOPHICAL DISCUSSION AND THEN JULY COMES BACK AND WE LOST THE CHANCE TO TWEAK IT.

THAT'S WHAT WE SPENT THE LAST TWO MEETINGS TALKING ABOUT. I

THINK IT'S IMPORTANT. >> ANYONE OPPOSED TO HAVING A MEETING IN MAY? IS STAFF AVAILABLE?

>> SURE. >> THAT WAY WE HAVE TWO MEETINGS BEFORE THE FINAL BUDGET. WE HAVE ME AND IN JUNE

THE BUDGET. >> OKAY

* This transcript was compiled from uncorrected Closed Captioning.