Feb 05, 2024 Tourist Development Council

[Items 1 - 3]

[00:00:34]

GOOD AFTERNOON. CALL TO ORDER THE FEBRUARY FIFTH DEVELOPMENT COUNCIL MEETING. WOULD YOU LEAD US IN THE PLEDGE?

>> I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.

>> THANK YOU. ROLL CALL. >> COMMISSIONER ARNOLD PRESENT,

[4. APPROVAL OF AGENDA]

[5. APPROVAL OF MINUTES]

>> APPROVAL OF AGENDA. I MOVE, I SECOND. ALL IN FAVOR.

>> VERY GOOD. AND APPROVAL OF MINUTES DECEMBER 11 MINUTES. I

[6. PUBLIC COMMENT ]

MOVE, SECOND. >> I'M SORRY IS THERE PUBLIC

[7. SELECTION OF NEW CHAIR AND VICE CHAIR ]

>> YES. >> IS A PUBLIC COMMENT ON APPROVAL OF THE MINUTES? THANK YOU. ALL IN FAVOR? IT IS TIME NOW FOR ANY PUBLIC COMMENT, ANY GENERAL PUBLIC COMMENT .

SELECTION OF NEW CHAIR AND VICE CHAIR. AS REMINDER BECAUSE WE POST THE MEMBERS WHO HAVE NOT BEEN HERE IN A COUPLE OF YEARS, WE GET A NEW CHAIR AND NEW VICE CHAIR AND MAKE SELECTIONS FOR THAT EVERY NEW CALENDAR YEAR . THIS IS THE FIRST MEETING OF THE CALENDAR YEAR SO THIS IS JUST STANDARD ORDER OF

BUSINESS. >> THANK YOU.

>> I JUST WANT TO MAKE SURE PROCEDURE WISE WE NOMINATE AND THEN WE VOTE ON THAT PARTICULAR PERSON OR DO WE TAKE MULTIPLE NOMINATIONS, I CANNOT REMEMBER EXACTLY THE PROTOCOL.

>> TO BE HONEST WE DON'T USUALLY HAVE MORE THAN ONE NOMINATION FOR CHAIR AND VICE CHAIR, HOWEVER IF YOU WOULD LIKE TO MAKE MULTIPLE NOMINATIONS YOU WOULD GO AHEAD NOMINATE EVERYBODY FIRST AND THEN YOU WOULD TAKE THEM UP IN THE ORDER THEY WERE NOMINATED. AND YOU WOULD DO THAT FOR EACH OF THE TWO SEATS. I'D LIKE TO NOMINATE GAIL FOR THE CHAIR IF

YOU ARE WILLING TO TAKE THAT. >> I WOULD LIKE TO SECOND THAT.

>> OKAY

>> I'M NOT GOING WITH YOU. >> BEFORE YOU VOTE ON THAT WILL ASK IF THERE ARE OTHER NOMINATIONS.

>> ARE THERE OTHER NOMINATIONS? >> SAYING NONE GO AHEAD AND

VOTE. >> THIS IS GOOD SO WE DON'T TAKE PUBLIC COMMENT ON THAT. COMMISSIONER SARAH ARNOLD, LEVENS, MICHAEL GORDON, IRVING KASS, GIL PHILLIPS ], COMMISSIONER DON SAMORA, MAYOR NANCY SYKES KLEIN.

>> C POINTING AND LAUGHING. >> VERY GOOD . THE VICE CHAIR,

AND HE NOMINATIONS? >> I WOULD LIKE TO NOMINATE

IRVING KASS. >> I WILL SECOND THAT RECORD.

>> VERY GOOD. ARE THERE ANY OTHER NOMINATIONS? CAN WE DO A

ROLL CALL ON THAT ONE AS WELL. >> COMMISSIONER ARNOLD, TROY

[00:05:07]

>> VERY GOOD NOW WILL SWITCH CHAIRS

>> DO I NOW RUN THIS THING? >> YOU ARE TAKING MY CHAIR I GUESS. I HAVE TO RUN THE COMPUTER.

>> LET ME HOLD THESE FOR YOU. >>

[8. SPORTS TOURISM GRANT APPROVALS]

I BELIEVE THERE ARE 11 IN TOTAL. WHAT WE WILL DO IS I WILL RUN THROUGH THE SLIDES THAT GIVE A SUMMARY OF THE EVENTS, DATES AND RECOMMENDED FUNDING AMOUNT AND WHEN WE GET TO THE END YOU'RE WELCOME TO TAKE THEM UP ONE BY ONE AND APPROVE THEM ARE YOU CAN BULK APPROVE THEM. HERE FOR CONSIDERATION TODAY ARE THE FOLLOWING. THE AMERICAN JUNIOR GOLF ASSOCIATION JUNIOR PLAYERS CHAMPIONSHIP IN AUGUST AND SEPTEMBER 2020 AND 24 AND HAS A RECOMMEND FUNDING OF $2000. THE ANCIENT FISH ASSOCIATION IS PRESENTING TO FOR CONSIDERATION THE REDFISH BASH IN THE RED KING TOURNAMENT APRIL 2024 AND JUNE 2024. THERE IS A FUNDING LEVEL OF 25,000 FOR THOSE EVENTS COLLECTIVELY SO THAT THE SUM TOTAL. THE JACKSONVILLE FOOTBALL CLUB HAS TWO EVENTS THE BATTLE AT THE BEACH IN APRIL OF THIS YEAR ON LABOR DAY SHOOTOUT WHICH IS AUGUST STRETCHING INTO SEPTEMBER. THE RECOMMENDED AMOUNT FOR THAT EVENT IS $15,000. FLORIDA ELITE SOCCER ACADEMY FREE SEASON SERIES IN PLACE IN AUGUST AND THEY HAVE A RECOMMENDED FUNDING OF $15,000. LIONS DEN KARATE IS OFFERING THE ANCIENT CITY CHAMPIONSHIP MARTIAL ARTS TOURNAMENT AND THAT WILL TAKE PLACE THIS AUGUST WITH THE RECOMMENDED FUNDING OF $13,432.

THE ANCIENT CITY ROAD RUNNERS ARE ORGANIZING THE 5000 RUN THAT WILL TAKE PLACE IN HER THAT DID TAKE PLACE JANUARY 20 THROUGH THE 24TH WITH THE FUNDING LEVEL OF 20 ¿ MATT $15,000. THE NATIONAL WRESTLING COACHES ASSOCIATION IS PUTTING ON THE 2024 AND WCA CONVENTION IN JULY WITH THE RECOMMENDED FUNDING LEVEL OF $10,000. THE NORTHEAST FLORIDA KINGFISH CHAMPIONSHIP IS THE OLD-SCHOOL SHOOTOUT IN JUNE WITH THE RECOMMENDED FUNDING OF $20,000. NEW HORIZON ENTERTAINMENT IS PUTTING ON THE RIVER CITY WRESTLING IN JUNE WITH THE RECOMMENDED FUNDING OF $12,500. FOR SELLING ASSOCIATION WILL OFFER THE 2024 SAINT AUGUSTINE RACING OPPORTUNITY IN APRIL WITH THE RECOMMENDED FUNDING OF $10,000. PERFECT GAME IS OFFERING A SERIES OF FOUR YOUTH BASEBALL EVENTS THAT ARE LISTED HERE TAKING PLACE IN MARCH APRIL MAY AND JUNE WITH A TOTAL RECOMMENDED FUNDING FOR ALL FOUR EVENTS TOTALING $40,000. OUTSOLE OF THOSE BEING CONSIDERED HERE TODAY.

>> SO IF WE HAVE ANY QUESTIONS ABOUT THEM I DO HAVE, TEDDY IS IN THE OFFICE OR AUDIENCE TO ASSIST. WE CAN TAKE THEM ONE BY ONE OR YOU CAN TAKE THEM AS A GROUP.

[00:10:06]

>> DOES ANYONE HAVE ANY QUESTIONS.

>> I ONE QUESTION IT LOOKS LIKE THE TOTAL IS ALTOGETHER AROUND $190,000. WHAT IS OUR BUDGET FOR THE YEAR AND WHAT OTHER EVENTS ARE HERE THAT WE MAY SEE COME ACROSS FOR THE REST OF THE YEAR? IF WE APPROVE ALL OF THIS I WANT TO MAKE SURE IF THERE OTHER THINGS THAT WILL COME UP THAT WE HAVE ENOUGH FUNDING FOR

IT. >> SO THE TOTAL FUNDING FOR SPORTS TOURISM MARKETING GRANTS THIS YEAR IS $300,000. THE WAY THAT THE PARKS DEPARTMENT IS HANDLING THIS IS LOOKING AT IT IN TWO BATCHES SO THIS WOULD BE THE FIRST BATCH AND THE SECOND BATCH STAFF MAY HAVE SOME IDEAS AND TEDDY MAY HAVE SOME IDEA WHAT WILL COME FORWARD AND THAT BUT WE DON'T HAVE A LISTING BECAUSE THEY DON'T HAVE THE OPPORTUNITY TO APPLY UNTIL THAT

DATE. >> OKAY.

>> I HAVE ONE COMMENT THE MARKETING DOLLARS BECAUSE PEOPLE THINK

GETTING THE BENEFIT. >> I CAN ADDRESS THAT JACKSON BILL FOOTBALL CLUB HAS AN ASSOCIATION THEY USE ANOTHER FACILITY IN JACKSONVILLE SO WHAT WE HAVE DONE IN THE PAST ABOUT A YEAR AND A HALF AND SAY, THE HOST OF ANSON DAVIS IN JACKSONVILLE PARK SO WE HAVE PARTNERED WITH AGENCY CITY AND BROUGHT THEM DOWN TO GAMBLE AND NOW WHAT WE HAVE DONE IS BRING THE HOTELS MUCH MORE IN THE COUNTY AND BY THE NAME IT IS JACKSONVILLE FOOTBALL CLUB AT ALL OF THOSE PLAYERS ROUGHLY TWO OR 3000 IN THE CLUB ARE ST. JOHNS COUNTY RESIDENTS. THE BENEFITS ARE COMING INTO ST. JOHNS COUNTY BECAUSE OF OUR ABILITY TO SHIFT THE FIELDS FURTHER SOUTH AND AWAY FROM THE JACKSONVILLE COURT IF THAT HELPS A LITTLE

BIT. >> I READ THROUGH IT AND I KNOW THEY'RE ALL LOCAL STUDENTS FOR THE TEAM PLAYERS BUT SAYING ON A BROADER SENSE WHAT HAPPENED WITH THAT EARLY ON WAY BACK IN THE 1970S IT WAS PROMOTED TO SET THE JACKSONVILLE LOCATION IN ST. JOHN'S COUNTY. JACKSONVILLE GOT THE BENEFIT EARLY ON FOR THE PGA TOUR BEING HERE AND I AM JUST , JUST A QUESTION, I KNOW YOU CAN'T DO ANYTHING ABOUT THAT BUT IT MIGHT BE SOMETHING THEY WANT TO CONSIDER.

>> THEY ALSO HAVE THE FUTURE WE CAN HAVE THEM REPRESENT THAT PIECE AS FAR AS TFC. THAT'S FINE. JUST FOR CLARIFICATION THIS IS THE SECOND BATCH OF TWO GRANTS SO THIS IS PHASE 2. THERE WILL BE NO OTHER GRANTS COMING BEFORE YOU FOR THE REST OF THE FISCAL

YEAR. >> I HAVE A QUESTION. TEDDY COULD YOU TELL ME HOW MUCH WE GAVE THE OLD-SCHOOL KINGFISH

SHOOTOUT LAST YEAR? >> LAST YEAR WAS $30,000.

>> THIS YEAR YOU ARE RECOMMENDING DOWN TO $20,000 INSTEAD OF THE 30,000 THEY ASKED FOR.

>> THAT'S CORRECT. >> I WORK CLOSELY WITH THEM AND I'VE SEEN WHAT THEY HAVE DONE MAKING IT A BENCHMARK EVENT, IT'S A UNIQUE OPPORTUNITY IN TERMS OF FISHING TOURNAMENT SO I WOULD LIKE TO SEE THAT BACK IS 30,000 AS OPPOSED TO 20,000 BASED ON THEIR ECONOMIC IMPACTS FOR THE COUNTY. THAT'S JUST MY

TWO CENTS. >> ANY OTHER COMMENTS.

>> I NEED A CLARIFICATION ON THE WRESTLING EVENTS. ONE OF THE WRESTLING EVENTS HAS ITS SPECTATORS AT 3000 DOLLARS .

HOW DO WE TRACK THAT BECAUSE THAT SEEMS LIKE AN EXTREMELY HIGH NUMBER FOR THE FACILITY THEY ARE USING.

>> THAT WOULD BE OVER THE FOR FIVE DAYS OF THE EVENT.

>> THEY ARE COUNTING EACH INDIVIDUAL EVERY TIME THEY WALK

THROUGH THE DOOR. >> TICKET SALES THAT COME THROUGH, THEY HAVE PRE-AND THEN DAY OUT SO THEY HAVE A TICKET SALE SITUATION. THIS IS AN INTERESTING PIECE. BOTH WRESTLING GROUPS ARE USING FACILITIES THAT THEN DON'T HINDER ANY PUBLIC USAGE SO THIS IS A NEW AVENUE FOR US THAT WE ARE TRYING TO GET OTHER GROUPS TO COME IN. IT'S ALSO PRETTY HIGH PROFILE GROUP, SO THE WRESTLING THE MOST PART FOR THE SOUTHEAST.

[00:15:07]

>> SO IF I GO ALL FOUR DAYS I'D BE COUNTED AS FOUR TIMES

QUICK >> THAT IS CORRECT.

>> OKAY, ALL RIGHT. >> TEDDY YOU SAID THIS IS THE

SECOND PHASE, THIS IS A LIST. >> YES THIS IS PHASE 2. WHERE

ARE WE ON THE BUDGET? >> BASED ON PHASE I AND PHASE II THIS WOULD BE TO 96 OF THE 300,000. IF YOU GUYS WANT THAT

IT WOULD BE 296. >> ANY OTHER COMMENTS?

>> SO IT LOOKS TO ME LIKE THERE MIGHT BE ABOUT $4000

EXTRA IN THE BUDGET. >> THAT IS CORRECT, YES.

>> SO IS IT POSSIBLE COMMISSIONER ARNOLD ASKED ABOUT

INCREASING ONE OF THE GRANTS. >> OH EXCUSE ME, THAT WOULD BE INCLUDING SO IT WOULD BE 286, LET ME CLARIFY. IF YOU WERE TO INCREASE THAT YOU WOULD GO TO 296, I APOLOGIZE.

>> THAT NUMBER IS INCLUDED IN THE INCREASE QUICK

>> THAT'S CORRECT. >> OKAY, I AM IN SUPPORT OF

THAT. >> THANK YOU.

>> ANY FURTHER COMMENTS? >> WE READY TO VOTE?

>> I MOVE WITH THE ADMIN TO CHANGES.

>> I SECOND THAT. >> ROLL CALL.

>> ARNOLD YES, BLEVINS, YES, COX, YES. CASS, YES PHILLIPS,

[9. FY25 ACH GRANT GUIDELINES RECOMMENDATION]

>> ALL RIGHT NEXT ITEM IS ITEM NUMBER NINE THIS IS A PRESENTATION FOR YOUR CONSIDERATION THAT 2025 SO THE FISCAL YEAR THAT STARTS OCTOBER 1 THE ACH GRANT GUIDELINE RECOMMENDATIONS. WE ARE LOOKING FOR RECOMMENDATION TO APPROVE THE GRANT GUIDELINES FOR FINAL APPROVAL. THERE WERE SOME CHANGES IF YOU LOOK IN YOUR PACKET YOU HAVE TWO COPIES OF THIS, YOU HAVE THE FIRST THE CLEAN COPY BUT IF YOU KEEP FLIPPING YOU WILL SEE THAT YOU HAVE A REDLINE TRACKED CHANGES VERSION. IF YOU LOOK AT THE REDLINE CHANGE YOU WILL SEE THERE IS A VARIETY OF CHANGES IN THEIR. SOME OF THEM WERE INTENDED TO CLARIFY BUT THE CHANGES THAT KIND OF HAVE MEAT AND SUBSTANCE TO THEM REALLY ARE, WE ATTEMPTED TO FURTHER EMPHASIZE THAT GRANT FOR EITHER NEW PROGRAMS OR FOR REOCCURRING PROGRAMS ARE REALLY FOR THE SUPPORT OF NEW OR IMPROVED EVENTS AND PROGRAMS. SO WE ARE NOT LOOKING TO FUND THE SAME OLD THING WITH THESE. WE SHOULD BE DOING SOMETHING DIFFERENT. THIS IS AN IDEA ON THE GRANT GUIDELINES LAST YEAR BUT WE JUST KIND OF FURTHER ELABORATED ON AND EXPANDED ON THAT CONCEPT. THE CHANGES INCLUDE INCREASED MAXIMUM ALLOWABLE FUNDING FOR GRANT RECIPIENTS AND THERE YOU WILL SEE SOME LANGUAGE THAT TALKS ABOUT HOW YOU CAN RECEIVE SO MUCH FUNDING NOT TO EXCEED A CERTAIN AMOUNT AND THOSE AMOUNTS HAVE BEEN INCREASED. AND THEN THE GRANT AWARD STRUCTURE, IT'S NOW A THREE-TIER SYSTEM, IT PREVIOUSLY WAS TWO-TIERED AND THAT STOPPED HOARDING FUNDS FOR ANY EVENT THAT RECEIVED LESS THAN 80 POINTS. WE STILL MAINTAIN THAT NO FUNDING FOR EVENTS UNDER 80 POINTS BUT THE SCALE ABOVE IT WAS MOVED UP TO THREE SO WHAT YOU WILL SEE IN THIS GRANT GUIDELINE VERSION IS AT 93 200 POINTS IS ELIGIBLE UP TO 100 PERCENT FUNDING, 87 TO 92 ELIGIBLE UP TO 90 PERCENT FUNDING OF THE REQUEST AND THEN 80 TO 86 POINTS ELIGIBLE FOR 80 PERCENT FUNDING OF THEIR REQUESTED AMOUNT. THOSE ARE KIND OF THE THREE THINGS THAT ARE MEANINGFUL CHANGES, EVERYTHING ELSE IN THERE IS TO CLARIFY OR EXPLAIN THINGS THAT

WERE CONFUSING LAST YEAR. >> ANY COMMENTS ?

[00:20:05]

>> DO WE KNOW THE TOTAL AMOUNT OF FUNDING THAT WILL BE

AVAILABLE QUICK >> WE DO.

>> WE DO NOT COME I TAKE THAT BACK, WE DO NOT. WE ARE LOOKING AT FISCAL YEAR 24 GRANTS THAT WILL START OCTOBER 1 AND THIS WILL BE THE BUDGET WE ARE WORKING ON GOING FORWARD SO THIS WILL BE FULL PRESENTED DRAFT BUDGET TO THIS GROUP LATER IN THE YEAR AND THEN YOU GUYS CAN GIVE INPUT ON THAT BUT WE DON'T HAVE THAT AT THE MOMENT. THIS YEAR WE FUNDED AT JUST OVER $600,000 SO IT WILL BE SOMETHING RELATIVELY SIMILAR

TO THAT. >> MADAM CHAIR.

>> MY QUESTION IS MORE ABOUT KIND OF PROOF OF COMPLIANCE AND HOW WE HANDLE THAT. IF THEY DON'T MEET THE CRITERIA, ARE THEY RESTRICTED TO ASK FOR THIS MONEY AGAIN NEXT YEAR OR HOW DOES THAT WORK? IS THERE SOMETHING BECAUSE, THAT'S WHY ASK THE QUESTION ABOUT THE WRESTLING THE SAME THING. ARE WE HANDLING THEM NOT MEETING THE GOAL AND MEETING THE MONEY? DO WE HAVE THE LATEST SAY OKAY YOU DID NOT REACH WHAT YOU SAID, YOU TOOK UP THIS MONEY AND YOU KNOW TO ME IT FEELS LIKE THEY ARE TAKING IT AWAY FROM SOMEONE ELSE WHO NEEDS THE MONEY. IF YOU COULD EXPLAIN TO ME HOW THE PROOF OF COMPLIANCE WORKS AND IF THERE IS ANY PENALTY FOR SOMEONE WHO DOES

NOT COMPLY. >> IN ORDER FOR THEM TO READ AND SEE, THEY HAVE TO SUBMIT THEIR PACKET WHICH IS REVIEWED BY THE COUNCIL FIRST AND THEN THEY GIVE IT A FINAL LOOK OVER SO THEY HAVE TO ME WHAT THEY SAID THEY WERE GOING TO DO TO RECEIVE THE FUNDING. IF THEY FALL SHORT THEN IT'S PRORATED ON WHAT THEY ACTUALLY DID DO. AS FAR AS IF YOU LAST YEAR DID NOT FULLY FULFILL WHAT YOU SAID YOU WERE GOING TO DO TO THE BEST OF MY KNOWLEDGE WE DO NOT PENALIZE THEM GOING INTO NEXT YEAR. SO FN 22 YOU FELL SHORT AND WE DON'T PENALIZE YOU AND

23 OR 24. >> OKAY. I SEE THAT AS THE NEXT PERSON DOWN POSSIBLY LOST OUT ON MONEY BECAUSE THIS PERSON DID NOT COMPLY SO THAT'S MY THOUGHT PROCESS. I UNDERSTAND IT'S REIMBURSABLE AND WHERE IT'S AT AND STUFF LIKE THAT SO I WOULD LIKE TO SEE SOME TYPE OF CLAWBACK FOR UNDERPERFORMING

. >> SO, I'M GOING TO GIVE THE FULL DISCLAIMER WHEN I TALK, I'M NOT THE ONE WHO REVIEWS THESE BUT I SOMETIMES GIVE THEM A FINAL LOOK OVER HER. BUT THE ONES THAT ARE NOT A CHALLENGED ISSUE I'D DO NOT REALLY SEE.

HOWEVER MY UNDERSTANDING OF THE PROGRAM AS A WHOLE IS THAT WE DON'T HAVE THAT. WHAT WE OCCASIONALLY HAVE HIS SOMEONE HAD TO CANCEL A DAY EITHER DUE TO WEATHER OR SOME SORT OF WAY THEY WERE NOT ABLE TO FULFILL WHAT THEY THOUGHT THEY WOULD BE ABLE TO. BUT WITH VERY RARE EXCEPTION I DO NOT BELIEVE WE REGULARLY SEE SOMEONE WHO PROMISES AND THEN DELIVERS THIS AND THEN COMES BACK . I'M AWARE OF SOME CASES IN THE PAST WHERE SOMEONE PROMISED AND DELIVERED THIS AND THEN CAME BACK FOR THIS IN THE PAST. THAT LOWER REDUCED EXPECTATION. ONE THING WE HAVE BEEN WORKING COLLECT OF LEON THE STAFF IN BOTH MY OFFICE AND CULTURAL COUNSEL IS PUTTING IN THE LANGUAGE IT SETS THE EXPECTATION THAT PEOPLE ARE DOING SOMETHING NEW AND HIGH QUALITY PROGRAMMING AND THAT'S EXCITING AND BRINGING PEOPLE AND BECAUSE WE FEEL THAT PEOPLE ARE GOING TO COME TO SEE THE SAME THING YEAR AFTER YEAR AFTER YEAR THEY WILL NOT, IF WE ARE PROMISING AND DELIVERING A C-. IN THE LANGUAGE A LITTLE BIT OF THAT IS BUILT-IN BUT THERE IS NOT A SPECIFIC PENALTY FOR THAT.

>> I LOOK AT THIS , WE DO A LOT OF SPONSORSHIP WITH HER COMPANY. IF YOU DON'T PERFORM YOU DON'T GET MONEY NEXT YEAR AND I SEE THIS ALMOST AS A SPONSORSHIP SO THAT'S WHAT I'M SAYING THE CRITERIA, IF THEY ARE NOT COMPLIANT. I HAVE SEEN SEVERAL EVENTS UNDERPERFORM SO I JUST WANTED TO BASICALLY NOT USE IT AS A WEAPON BUT A TOOL FOR THE PEOPLE THAT ARE DISTRIBUTING THIS MONEY, THAT'S ALL I'M SAYING. SO IN THE PRIVATE INDUSTRY IT'S VERY EASY TO SAY

NOPE, YOU LOST AS A SPONSOR. >> ANY OTHER COMMENTS CLICK

>> THANK YOU. TARA CAN YOU SPEAK TO SECTION 6 WITH THE MANDATORY DEDUCTION FOR THE EVENTS ? I KNOW WE HAD SPOKEN ABOUT THAT A NUMBER OF TIMES. WHERE WAS IT, DOES IT SAY FIVE

[00:25:02]

>> IT IS, I BELIEVE WE MODIFIED THAT LANGUAGE A LITTLE BIT THIS YEAR TO MAKE IT SLIGHTLY LESS HARSH. THERE YOU GO, CHRISTINE YOU'RE WELCOME TO COME UP AND ADDRESS AT.

>> YES AND I COHEN ALSO ADD INFORMATION TO RESPOND TO TROY'S COMMENTS. YOU WILL RECALL LAST YEAR WE HAD SOME CONVERSATIONS AFTER THE GRANTS WERE REVIEWED, THERE WERE SOME EVENTS THAT THE TDC FELT WERE EVENTS THAT DID NOT RECEIVE FUNDING BECAUSE OF THAT 10 POINT DEDUCTION WE ADDED LAST YEAR. WE REDUCE DEBT FROM 10 POINTS TO FIVE POINTS, WE GAVE THE COMMITTEE A LITTLE MORE FLEXIBILITY IN HOW THEY CHOOSE TO MAKE THE DEDUCTION WITH GUIDELINES BASED ON THAT PEAK PERIOD AND BY CHANGING THE STRUCTURES ONLY THE HIGHEST SCORING EVENTS CAN RECEIVE 100 PERCENT FUNDING WE MAKE SURE THAT EVENTS THAT ARE HAPPENING IN PEAK PERIODS ARE GOING TO RECEIVE A LITTLE LESS FUNDING THAN ONE HAPPENING IN THE NONPEAK. TRY TO ADDRESS THAT IN A WAY THAT THESE BORDERLINE EVENTS THE TDC FELT WERE STILL GOOD EVENTS MIGHT STILL RECEIVE 80 PERCENT FUNDING . REGARDING THE FAILURE TO PERFORM AS PROMISED, THE CULTURAL COUNSEL ATTENDS EVERY EVENT AND DOES A REVIEW OF EVERYTHING THAT WAS FUNDED AND WE PROVIDE THAT IN AUTOMATION AND MAKE IT AVAILABLE TO THE GRANT COMMITTEE THAT CAN TAKE THAT INTO CONSIDERATION WHEN THEY SCORE THE EVENTS ON QUALITY. WE ALSO ADDED A REQUIREMENT THIS YEAR WHICH I WAS SURPRISED AND DISAPPOINTED IN MYSELF WHEN I HADN'T COME UP WITH THAT BEFORE, WE USE AN ATTENDANCE RATIO THAT HELPS THE COMMITTEE DECIDE HOW MUCH FUNDING TO RECOMMEND. IF YOU ARE ASKING FOR $60,000 FOR AN EVENT THAT IS ONLY BRINGING IN A COUPLE HUNDRED PEOPLE YOU WILL NOT GET IT BECAUSE YOUR ATTENDANCE RATIO IS SO LOW IT KNOCKS YOU OUT OF FUNDING. WE ARE NOW REQUIRING NOT ONLY DO THEY PUT THEIR PROJECTED ATTENDANCE BUT THEY INCLUDE DOCUMENTATION OF THEIR ACTUAL ATTENDANCE FOR AN EVENT HELD THE PREVIOUS YEAR. IF WE HAD AN EVENT THAT UNDERPERFORM SIGNIFICANTLY THAT IS GOING TO IMPACT THEIR SCORES WELL AND IF THEY WERE FUNDED BECAUSE THEY SAID YES, WE ARE BRINGING 1000 PEOPLE FOR THIS EVENT BUT WE ARE ASKING YOU TO SPONSORED A HIGH LEVEL AND IT TURNS OUT HUNDRED AND 50 PEOPLE SHOW UP, THAT WILL BE PART OF THE APPLICATION AND THAT WILL BE CONSIDERED AND WOULD ALLOW THE REVIEW PANEL TO DECIDE THIS EVENT OR ACTIVITY IS UNDERPERFORMING TO THE POINT THAT WE WILL NOT SCORE THEM HIGH ENOUGH TO GET FUNDING NEXT YEAR.

>> THANK YOU. >> I WILL HANG UP HERE TO ANSWER ANY OTHER QUESTIONS THAT THE TDC HAS .

>> FOR THE CHAIR I WANT TO SAY I APPRECIATE THAT YOU ADDED THREE EVENTS IN REFERENCE BECAUSE I THINK SOMETIMES JUST LIKE YOU RECOGNIZE SOME FREE EVENTS DON'T HAVE THE ABILITY TO RAISE FUNDS FROM THEIR EVENTS. THEY MAY FIND OR MAY NEED TO FIND SPONSORSHIP OR THINGS LIKE THAT SO I APPRECIATE YOU ADDING THAT AND I WANT TO SAY THANK YOU FOR DOING THIS. IT'S GOOD WORK. ONE QUESTION I HAVE, I THOUGHT THE PACKAGE I SAW HAD SOME LANGUAGE IN THAT REGARDING PERFORMERS, HEADLINE PERFORMERS , AND WHETHER THEY HAD PERFORMED IN THE PRIOR TWO YEARS. IS THAT NOT IN THIS? I

CAN'T SEEM TO FIND IT. >> IT IS THAT REMAINS AND WE MADE SOME CHANGES TO THE LANGUAGE BECAUSE THE WAY IT WAS WRITTEN LAST YEAR IT COULD BE INTERPRETED THAT YOU HAVE TO WAIT MORE THAN THREE FULL CALENDAR YEARS BEFORE YOU CAN HAVE A REPEAT PERFORMANCE. WE HAD A LOT OF DISCUSSION ABOUT THAT AND TALKING TO DIFFERENT PEOPLE I THINK EVERYONE AGREED IF THEY GO TO THE AMPHITHEATER THIS YEAR AND I ATTEND I MIGHT NOT WANT TO GO BACK NEXT YEAR TO SEE THE SAME CONCERT BUT I MAY DO IT THREE YEARS FROM THEIR. WE DID CHANGE IT FROM THREE FULL YEARS TO TWO YEARS SO I THINK THAT WAS A LITTLE MORE REASONABLE WHICH OF COURSE IF YOU DISAGREE YOU COULD TELL US TO CHANGE IT BACK TO THREE BUT THAT'S ANOTHER CHANGE WE DID NOT HIGHLIGHT HERE THAT WE MADE. THEY STILL CAN'T BRING BACK THE SAME HEADLINERS YEAR AFTER YEAR, THERE HAS TO BE SOME CHANGE FROM ONE YEAR TO THE NEXT.

>> THAT MAKES SENSE, THANK YOU. I JUST COULDN'T FIND IT AND

WHAT WAS PRINTED OUT FOR ME. >> I WILL LOOK FOR A QUICK,

[00:30:02]

BUT I'M GOING TO LOOK. >> I HAVE A QUESTION FOR TARA.

OR FOR CHRISTINE. WHEN WETALK ABOUT PEAK VISITORS, IS THAT MONTH BY MONTH OR DO YOU LOOK AT THE INDIVIDUAL WEEKENDS

ALSO? >> WE HAVE HISTORICALLY LOOKED AT THE INDIVIDUAL WEEKENDS BUT WHAT WE ARE SEEING ARE THE WEEKENDS AT CERTAIN TIMES OF THE YEAR ARE CONSISTENTLY PEAKED FOR AN ENTIRE MONTH. AND OUR SUMMARY A LOT OF THEM CALL IT THE ENTIRE MONTH BECAUSE SO MUCH OF IT IS PEAK PERIOD.

>> I'M HAPPY THAT WAS THE ANSWER BECAUSE THE THIRD WEEKEND IN MAY IS NOTHING LIKE MEMORIAL WEEKEND SO IT IS COMPLETELY DIFFERENT IN OUR WORLD SO I'M GLAD -- WEEKEND BY WEEKEND IS IMPORTANT. THANK YOU.

>> I HAVE A RELATED QUESTION TO PEAK PERIODS. ARE YOU LOOKING AT GEOGRAPHICALLY DIFFERENT AREAS OF THE COUNTY WAS MAYBE A PEAK PERIOD IN THE MAYOR'S JURISDICTION BUT OUT OF THE

BEACH IT IS NOT. >> NO, WE USED TWO BUT WE HAVE GOTTEN AWAY FROM THAT BUT WE CAN CERTAINLY GO BACK AND DO THAT AGAIN. THE PEAK PERIODS ARE NOT INCLUDED IN THE GUIDELINES. WE HAVE THE ABILITY TO MODIFY THOSE AS WE GO IF YOU WOULD LIKE WHAT WE CAN DO AT A FUTURE MEETING IS BRING THE BREAKDOWNS ON THE PEAK PERIODS AND TALK ABOUT IT.

>> I THINK WE HAVE ENOUGH CONFIDENCE IN YOU, AT LEAST I DO, AS LONG AS IT'S WEEKEND BY WEEKEND AND NOT GENERIC AND YOU ARE INVOLVED IN THAT THEN I DON'T KNOW, I DON'T NEED TO KNOW BECAUSE YOU KNOW WHICH WEEKENDS ARE THERE. IN THE SUMMER HE HAS SLAMMED IN DOWNTOWN IS NOT . IF WE GIVE YOU GUYS THAT FLEXIBILITY I THINK WE ARE OKAY.

>> WHAT WE WILL DO IS DEFINITELY MAKE SURE TO LOOK AT IT WITH THE GEOGRAPHIC FUNDS AND SEE IF IT MAKES A DIFFERENCE AND SEE IF IT'S APPLICABLE.

>> ANY OTHER COMMENTS OR QUESTIONS?

>> I MOVE THAT WE ADOPT THE CHANGES AS PRESENTED.

>> DO WE HAVE A SECOND? >> SECOND.

>> ALL IN FAVOR? BEFORE I MOVE ON THE LANGUAGE YOU ARE LOOKING FOR IS ON PAGE 3 OF THE CLEAN COPY.

>> THEY ARE NOT NUMBERED, SORRY ABOUT THAT.

[10. UPDATE FROM TOURISM MARKETING RFP WORKING GROUP INCLUDING DRAFT RFP SCOPE]

>> THE REDLINE COPY? >> ON THE CLEAN COPY IT'S ON PAGE 3 OF THE CLEAN COPY AND THEN ON PAGE 4 OF THE REDLINE.

IT IS THEIR. >> THANK YOU DANA. ITEM NUMBER 10. THE UPDATE FROM THE TOURISM MARKETING GROUP INCLUDING THE DRAFT. JOINING ME IN THE AUDIENCE IS MR. TODD HINCHEY HE'S ONE MEMBER OF THE WORKING GROUP AND HE WILL SHARE SOME INSIGHTS INTO WHAT THE WORKING GROUP HAS BEEN DOING. BUT THE WORKING GROUP HAS BEEN DOING A WHOLE BUNCH. THEY'VE BEEN MEETING REGULARLY AND THEY HAVE BEEN TAKING ON THE VARIOUS TASKS THAT WERE PRESENTED TO THEM. AS A REMINDER OUR WORKING GROUP IS MR. HICKEY, GABE, KIMBERLY WILSON AND PHIL MCDANIEL. THEY HAVE BEEN MEETING REGULARLY. THEY HAVE DISCUSSED A VARIETY OF THINGS BUT THE MOST SENSITIVE ONE IS THE RFP SCOPE OF WORK. IT'S BEEN PLACED IN YOUR AGENDA PACKETS AND WHAT WE ARE LOOKING FOR IS JUST SOME GENERAL INSIGHTS INTO THE TDC FILLED IN THAT WE ARE ON THE RIGHT PATH.

ARE THERE ANY SIGNIFICANT CHANGES OR RECOMMENDATIONS ARE THINGS THAT ARE MISSING THAT YOU FEEL SHOULD BE INCLUDED IN THIS? I DID NOT BECAUSE IT IS QUITE A FEW PAGES, I DID NOT ON THE -- DID NOT PUT IT ON THE POWERPOINT BUT I'M HAPPY TO

PROJECTED IF THAT IS HELPFUL. >> IN SHORT WHAT THEY HAVE DONE IS PUT TOGETHER A PROJECT OVERVIEW AND SET UP THE PROJECT OBJECTIVES AND IDENIFY THE TARGET AUDIENCE. THEY HAVE CREATED AN OVERALLSCOPE WHICH OUTLINES THE GOALS AND DELIVERABLES FOR THE CONTRACT THAT WE HAVE IN HAND AND THEN THEY HAVE SET OUT THE CRITERIA FOR WHAT WILL SPECIFICALLY BE

[00:35:03]

>> OUR GOAL IS TO GET A RFP SCOPE THAT EVERYBODY FEELS REASONABLY COMFORTABLE WITH SO WE CAN GET THAT CONNIE PROCESS UP AND -- COUNTY PROCESS UP AND RUNNING AND THEN TO OUT ALL THE ORGANIZATIONS THROUGH THIS PROCESS

>> I'M CURIOUS ABOUT THE DIGITAL REVIEW. CAN YOU TALK A LITTLE BIT ABOUT EXACTLY WHAT THAT IS ?

>> SURE. THE IDEA IS THAT WE RECEIVE THE WRITTEN PROPOSALS AND THE EVALUATION COMMITTEE WILL LOOK AT THOSE WRITTEN PROPOSALS AND SCORE THEM AND THEN THE TOP RANKING, HOW MANY IT IS IF IT'S THREE, FIVE OR TWO, THAT THEY WILL BE PULLED OUT BASED ON THOSE CUMULATIVE SCORES AND THERE WILL BE A TIME SET UP WHEN WE, THE COUNTY, HAVE SOME SUBJECT MATTER EXPERTS AND THE EVALUATING COMMITTEE TOGETHER IN A ROOM AND THEY WILL INTERFACE WITH THOSE TOP RANKING RESPONDENTS AND ASKING THEM SOME SPECIFIC QUESTIONS ABOUT MOSTLY DIGITAL MARKETING. WHAT ARE OR WHAT IS THE EXPERIENCE AND KNOWLEDGE AND HOW WHAT THEY HANDLE CERTAIN SITUATIONS AS THEY ARRIVE, WHAT WOULD BE THE RECOMMENDATION AND HOW WOULD THEY HANDLE IT ON THAT SIDE? THE IDEAS SOME OF THE MARKETING IS SO VERY SPECIALIZED THAT WE WANT TO MAKE SURE THAT THESE PEOPLE ACTUALLY HAVE THE MEAT BEHIND THE WORDS THEY ARE TELLING US BECAUSE WE FEEL IT'S PRETTY EASY TO TALK THE TALK BUT WE WANT TO MAKE SURE THEY WALK THE WALK AND THE IDEAS YOU WOULD HAVE THE EVALUATION COMMITTEE WATCHING THE EVALUATION AND WE WOULD HAVE SOME SUBJECT MATTER EXPERT MORE SPECIALIZED IN THE DIGITAL MARKETING ENGAGE WITH THOSE

GROUPS. >> I HAVE SEVERAL COMMENTS.

ONE, WE GOT IN HERE APPROXIMATELY 2 1/2 TO $3 MILLION ANNUALLY YET WE ARE INCORPORATING WHAT THE BCB USED TO DO AS WELL AS A CULTURAL COUNSEL WHICH THEY HAD THEIR OWN FUNDING FOR ADVERTISING AS WELL. WE'VE GOTTEN HERE THE CHAMBER OF COMMERCE WHICH I DON'T KNOW THAT THEY DO AN INCREDIBLE AMOUNT OF ADVERTISING AND THAT'S PROBABLY TOO MANY IRONS IN THE FIRE IF YOU INCLUDE WHAT THEY MIGHT WANT TO DO BUT IT ALSO SAYS IN CONJUNCTION WITH ST.

JOHNS COUNTY AND WE HAVE DISCUSSED PREVIOUSLY ABOUT WHO ACTUALLY IS GOING TO BE OVERSEEING THE AD AGENCY AND WE DIDN'T WANT IT TO BE THE COUNTY YET ON PAGE 2 IT SAYS THEY PROVIDE CREATIVE SERVICES TO ST. JOHN COUNTY TOURISM DEPARTMENT. I'D LIKE SOME CLARIFICATION ON WHO THE TOURIST DEPARTMENT IS BECAUSE I THINK WE'VE TALKED ABOUT THAT WE'D LIKE TO SEE THAT BACK MILLION ANNUALLY I DON'T THINK IT'S ENOUGH, I THINK IT SHOULD BE ABOUT $4 MILLION WHICH DOES TWO THINGS FOR YOU, YOU GET BETTER AGENCIES PRESENTING TO YOU WITH THAT COMPARED TO TWO AND HALF MILLION. I DON'T THINK 2 1/2 MILLION COMES CLOSE TO WHAT WE NEED TO DO AS FAR AS ADVERTISING EXPENSE FOR NOT JUST THE TOURISM OF BRINGING PEOPLE TO THE DESTINATION BUT ALSO WHAT YOU WOULD INCLUDE WITH WHAT THE CULTURAL AND HERITAGE DEPARTMENT DOES AS WELL. WHAT IS OUR FLEXIBILITY?

[00:40:02]

>> SO THE 2 1/2 TO $3 MILLION IS PRETTY MUCH IN LINE WITH WHAT WE HAVE BEEN SPENDING WITH A LITTLE INCREASE LOOKING WHAT THEY WERE PUTTING TOWARD OUTSIDE MARKETING AGENCIES AND LOOKING AT THE CULTURAL COUNSEL SPENDING TOWARD ADVERTISING.

THE CHAMBER OF COMMERCE HAS BEEN PURSUING SOME SPECIFIC TOURISM SO IT'S A PRETTY SMALL NUMBER, 25,000 A YEAR, IT'S PRETTY SMALL, WERE TRYING TO CAPTURE. THIS IS NOT A BUDGET DISCUSSION ERA BUDGETING DOCUMENT . CERTAINLY IF YOU GUYS WANT TO ADDRESS RESERVES THERE IS ANOTHER ITEM HERE LATER ON THAT WILL TALK ABOUT RESERVES AND GIVES YOU THE OPPORTUNITY TO JUST US THAT. BUT THIS IS KIND OF IN LINE WITH WHAT WE HAVE BEEN SPENDING AND PROBABLY WHAT WE WILL SPEND UNTIL THAT'S WHERE THE 2.5 TO $3 MILLION COMES FROM. THIS IS THE COUNTY CONTRACT, THE LANGUAGE IS WITH THE TOURISM DEPARTMENT THE BCB IS A COUNTY CONTRACT DEPARTMENT, THE COUNTY DOESN'T ISSUE CONTRACTS FOR OTHER ENTITIES. ONE THING TODD WAS GOING TO TALK ABOUT IS A WORKING GROUP, TODD, I DON'T KNOW IF YOU WANT TO JOIN ME OR ADDRESS THAT.

>> GOOD AFTERNOON, TODD HICKEY. SO WE HAVE HAD SEVERAL MEETINGS IT'S BEEN A FUN WORKING GROUP . I KNOW PERSONALLY ALL THE PEOPLE IN THE GROUP SO WE ARE EASY TO GET ALONG WITH BUT EACH PERSON HAS HIS OWN POINT OF VIEW. WE DID WATCH -- ACTUALLY WE APPRECIATE THE FEEDBACK FROM ALL OF YOU.

WE ARE FINISHING THE RFP RIGHT NOW. ONE THING WE ARE ALSO WORKING ON HIS ENSURING WE HAVE THE GREAT DISTRIBUTION OF THE RFP SO WE GET THE BIG AND BEST MARKETING AGENCIES TO SEE IT AND HOPEFULLY ENCOURAGE THEM TO APPLY AND GO THROUGH THE RFP PROCESS. ONE THING WE DID WANT TO GET AS A GROUP SOME FEEDBACK FROM YOU ALL AS WE WATCH THE DECEMBER MEETING AND THERE WAS DEFINITE, THERE WAS A COMMENT MADE BY SOME OF YOU IF YOU WOULD LIKE US, THIS WORKING GROUP, TO RECOMMEND WHO SHOULD OVERSEE THE DAY TO DAY OPERATIONS OF THE AWARD AND CONTRACT. WE WOULD BE HAPPY TO WORK THAT IN WITH OUR GROUP AND COME BACK TO THIS TDC GROUP WITH HER RECOMMENDATION ON WHO WE BELIEVE SHOULD OVERSEE THE DATA OPERATIONS OF THE

CONTRACT. >> I WOULD ABSOLUTELY LIKE TO

SEE THAT. >> I THINK IT WAS ME THAT BROUGHT THAT UP AT THE LAST MEETING SO I DEFINITELY WOULD

LIKE TO SEE THAT. >> GREAT.

>> WE JUST WANT TO MAKE SURE WE ARE CLEAR.

>> GOOD, ABSOLUTELY, THANK YOU. >> ONE OTHER THING I WAS READING IN THE DOCUMENT IS MUCH CLEARER THAN WHERE WE STARTED OUT SO THANK YOU VERY MUCH. I'M CONFUSED ON THE EVALUATION GROUP, WHO THAT IS HER IS THAT NOT TO BE DECIDED?

>> THAT'S ONE THING THEY'LL BRING BACK TO YOU. WHEN WE CAME UP WITH THEIR SCOPE OF WORK ORIGINALLY PRESENTED THEY WERE TASKED WITH DOING MULTIPLE THINGS, ONE WAS CREATING A SCOPE FOR YOUR CONSIDERATION AND ANOTHER WAS COMING BACK WITH EVALUATION COMMITTEE RECOMMENDATION SO THEY WILL DO THAT. ALL OF THOSE THINGS ARE SUBSEQUENT, THE MOST TIME SENSITIVE IN THAT THING WHERE TRYING TO KICKOFF FIRST IS THE RFP SCOPE AND THIS IS THEIR DRAFT SO WE ARE LOOKING TO SEE IF YOU HAD ANY COMMENTS OR CONCERNS BUT THEY'LL COME BACK AND GIVE RECOMMENDATIONS ON WHO THE EVALUATION COMMITTEE SHOULD BE, WHAT THEY THINK THE LONG-TERM MANAGEMENT SHOULD BE AND THE LONG-TERM EVALUATION OF THAT. HOW ARE WE GOING TO DETERMINE IF IT'S A SUCCESSFUL CONTRACTOR NOT ? THEY WILL MAKE SOME MORE REPORTS BUT REALLY WHAT THEY HAVE TACKLED FIRST AND THEY HAVE MET QUITE A FEW TIMES, THEY HAVE PUT A LOT OF WORK INTO IT DONE WORK ON THEIR OWN AS WELL THEY WORK TOGETHER AS A TEAM BUT REALLY THERE FOCUS SO FAR AS BEEN ON THIS

RFP ITSELF. >> DO WE WANT TO BE SURE WHEN WE ARE ABLE TO, THE SUBMISSIONS THAT WE HAVE AMPLE ANALYSIS

[00:45:01]

BRINGING FORTH FOR SUBMISSIONS. >> TRUE.

>> I'VE HAD TO DO SOME OF THESE RFP IS IN THE PAST AND PLAGIARISM IS A BEAUTIFUL THING. IS THERE A PARTICULAR GROUP YOU MODEL SOME OF THE INFORMATION AFTER BECAUSE I'D LIKE TO SEE WHAT THEY'RE DOING IN THAT COMMUNITY OR DO OUR OWN HOMEWORK? THEREFORE INTELLIGENT PEOPLE THAT KNOW THE MARKET IN THIS GROUP BUT I WONDER IF THERE IS A PARTICULAR GROUP YOU

SAID TO GRAB SOME OF THIS? >> WE LOOK AT THE VISIT FLORIDA RFP AND TOOK PIECES WE LIKED AND DIDN'T LIKE AND WE REMOVE THOSE AND SCRUBBED THE INITIAL RFP THAT WAS DONE BEFORE WE GOT INVOLVED. WE LOOKED AT BOTH OF THOSE.

>> IF I GO TO VISIT FLORIDA I'LL SEE SOME OF THE SAME?

>> WE TOOK THE THINGS WE THOUGHT THAT WERE PERTINENT PIECES THAT MAY HAVE BEEN A RED BLOCK IN THE PAST.

>> THAT'S WHERE MY OWN HOMEWORK AS.

>> TO WRITE WHEN WE WOULD PROBABLY STILL BE DOING THIS NEXT YEAR. WE TRY TO TAKE A PROCESS ALREADY IN PLACE AND TAKE THINGS THAT THE COUNTY HAD ALREADY DONE OUT OF IT AND BEST

PRACTICES FOR MOTHERS. >> THANK YOU.

>> I HAVE A QUESTION REGARDING THE EVALUATION PROCESS. IS THIS A STAGE PROCESS WHERE IT'S THE WRITTEN PROPOSAL IS EVALUATED FIRST, THAT WOULD BE STAGE ONE AND THEN THE TOP SCORES WOULD MOVE ON TO THE DIGITAL ? MAYBE THAT CAN BE CLARIFIED IN THE

RFP. >> YES, ULTIMATELY WHAT WE WILL DO, WHAT YOU LOOK AT IS A TINY SECTION OF THE RFP. WE WILL TAKE THIS AND GIVE IT TO OUR PURCHASING STAFF AND THEY WILL PUT IT IN THE COUNTY'S OVERALL TEMPLATE AND THEY WILL CERTAINLY BETTER WORK OUT THE SPECIFIC DETAILS THAT GIVE THE STRUCTURE FOR IT. THAT IS CERTAINLY THEIR AREA OF EXPERTISE. THIS WORKING GROUP IS REALLY FOCUSED ON THAT MEET OF WHAT WE'RE LOOKING FOR AND WHAT WE NEED TO SEE FROM PEOPLE, WHAT THEIR EXPERIENCES AND I WILL THROW IN A RESPONSE FOR YOU. I THINK THE FOUR PEOPLE WORKING ON THE GROUP, THEY ALL BROUGHT SOMETHING. WE DIDN'T LOOK AT VISIT FLORIDA BUT WE DID THAT IS THE LAST STEP THEY STARTED WITH THE COUNTY RFP SCOPE BUT THEY BROUGHT A BIG CHUNK AND DID A LOT OF WORK AND RESEARCH AND THEY ALL BROUGHT SOMETHING ORIGINALLY AND THEY CRAFTED THIS RFP SCOPE, THE FOUR OF THEM WORKING TOGETHER. AT THE END THEY LOOKED AT THE VISIT FLORIDA ONE AND SAID MAYBE WE COULD INCLUDE THIS AS WELL, IT LOOKS GOOD . WHEN YOU LOOK AT VISIT FLORIDA WE DIDN'T PLAGIARIZE FROM IT BUT THEY PULLED FROM THEIR COLLECTIVE EXPERIENCE IN ROAD I WOULD SAY AT LEAST 80 PERCENT OF IT ON THEIR OWN AND THEN WE KIND OF POLISHED IT OFF COMPARING IT TO THE VISIT FLORIDA ONE. VISIT FLORIDA IS ACTIVELY PURSUING A RFP FOR THE STATE MARKETING AGENCY.

>> WE WANTED TO MAKE SURE THE PEOPLE WHO COME TO PRESENT OR DOING THE DAY-TO-DAY WORK, WE DIDN'T WANT THE SALESPERSON FROM THE AGENCY PRESENT IT AND THEN WE GET STUCK WITH TD DOWN

THE ROAD. >> OR SOMEONE THEY HAVEN'T HIRED YET SO THAT'S VERY IMPORTANT.

>> I THINK WE ALSO INCLUDED A SOURCE SO AN AGENCY SOURCE THEY MAY SOURCE CERTAIN PRODUCTS TO ANOTHER AGENCY SO WE WANT TO MAKE SURE WE KNOW THOSE FACTORS. I THINK WE ALSO SAID JUST BY SUBMITTING A RFP IT DOESN'T GUARANTEE A SEAT AT THE TABLE OR FINALIST, IT'S JUST A PORTION . THERE WERE

QUITE A FEW THINGS WE DID. >> ON THE EVALUATION, DO EACH ONE OF THE THREE STAGES ACCUMULATE AS FAR AS A SCORING OR AS YOU'VE OFTEN SEEN , SOMEONE WRITES A REALLY GREAT REPORT AND PRESENTATION THEY SEND IN FOR THE WRITTEN VERSION AND THEY TOTALLY BLOW IT WHEN THEY PRESENT IN PERSON. IF YOU HAVE ALREADY GOTTEN HER SCORED SO HIGH THEN YOU HAVE TO MAKE SOME SORT OF MAJOR ADJUSTMENT WHICH KIND OF PUTS THE

[00:50:01]

>> IT'LL BE CUMULATIVE BUT IF YOU LOOK AT THE POINTS OF THE DIFFERENT SECTIONS, THEY HAVE BEEN WEIGHTED ACCORDINGLY SO IT DOESN'T HAPPEN. THE COUNTY DOES NOT ALLOW US TO THROW OUT SCORES FROM ANOTHER SECTION SO IT HAS TO BE CUMULATIVE, WE ARE LOCKED INTO THAT. IF YOU LOOK AT THE ACTUAL POINTS, LET ME SEE --

>> WE HAD A LOT OF DISCUSSION ON THAT.

>> THE POINTS FOR SECTION 1 ARE HUNDRED AND 70 SO THAT'S A TOTAL POINT FOR THE WRITTEN RFP WOULD BE A TOTAL OF 170, THE TOTAL POINTS FOR DIGITAL REVEALS 200 POINTS.

>> IT LOOKS LIKE IT'S 100 ON THEIR THOUGH.

>> IT LOOKS LIKE IT'S 100 INSTEAD OF 200 ON THEIR.

>> YOU ARE CORRECT, IT DIDN'T CARRY THROUGH , I WILL FIX THAT, GOOD CATCH. IT SHOULD BE 200 POINTS IN TOTAL AND THEN THE ACTUAL IN-PERSON PRESENTATION IS ANOTHER 200 SO

THAT GIVES YOU 570 POINTS. >> THE FIRST LINE OF YOUR EVALUATION CRITERIA SAYS IT'S OUT OF A POSSIBLE 11 HUNDREDTHS

YOU MAY WANT TO CORRECT THAT. >> THINK YOU.

>> IT'S A WORKING DOCUMENT . >> MY APOLOGIES WE LAST MET THE DAY BEFORE AND I HAD THE CHANGES LAST-MINUTE AND DIDN'T HAVE EXTRA TIME TO GO THROUGH IT AGAIN SO I APPRECIATE IT.

>> COULD I ASK TO CONSIDER LOOKING AT THOSE POINTS. TO ME IT LOOKS LIKE YOU MAKE IT THROUGH AROUND ONE YOU ARE ONLY GOING TO TAKE THE PEOPLE YOU THINK ARE BETTER TO MAKE IT THROUGH AROUND ONE. THE PEOPLE YOU TAKE THROUGH ROUND TWO ARE THE BEST OF THE PEOPLE IN ROUND TWO AND ROUND THREE IF SOMEONE KNOCKS IT OUT OF THE PARK THEY'VE ALREADY MAKE IT THROUGH THE FIRST TWO ROUNDS AND THAT'S WHO WE WANT TO HIRE. IF IT DOESN'T GO THERE I THINK WE MAY HAVE A ], I THINK THE FUNDAMENTALS OF MAY BE HAVING 100 CLIENTS ARE HUNDRED AND 50 POINTS, 200 POINTS MAY HELP GET A MORE ACCURATE REFLECTION OF WHAT IS GOING ON. I UNDERSTAND WE HAVE TO WORK ON THE RULES BUT IF SOMEONE KNOCKS IT OUT OF THE PARK THE FIRST TWO TIMES AND THEN THEY COME TO THE THIRD ONE, IF YOU MAKE IT TO THE THIRD ROUND WE HAVE LOVED YOU THE FIRST TWO ROUNDS. THE PERSON WHO KNOCKS IT OUT OF THE PARK AT THE ORAL PRESENTATION TO ME IS A GUY WE WANT TO HIRE EVEN IF THE MATH SAYS WE SHOULD HIRE THE OTHER GUY WHO DIDN'T DO AS GOOD IN THE FINAL PRESENTATION BECAUSE YOU HAVE TO BE GOOD TO GET TO THAT FINAL ROUND.

>> THAT'S MY CONCERN. >> WHAT YOU ARE SAYING IS, I'M WITH YOU, YOU ARE SAYING GO CLEAN SLATE BY THE TIME THEY

GET TO THE THIRD. >> WE ARE NOT ALLOWED TO GO CLEAN SLATE BY PURCHASING ROLES BUT WE COULD POSSIBLY LOOK AT THE FIRST ROUND IS THIS MANY POINTS, THE SECOND ROUND IS

THIS MANY POINTS. >> WHO SAYS WE CAN'T GO CLEAN

SLATE? >> IS CUMULATIVE. WE DON'T GO CLEAN SLATE FROM PHASE TO PHASE, THE WHOLE THING IS A

CUMULATIVE THING. >> WHEN DID THIS CHANGE?

>> I DON'T KNOW BUT WHEN WE TALKED TO PURCHASING THAT'S

HOW WE WERE INFORMED. >> I CAN TELL YOU IF YOU GET DOWN TO ONE AND TWO I AGREE WITH YOU, I THINK THE POINTS -- I THINK I'D LIKE TO HAVE A CONVERSATION WITH PURCHASING BECAUSE SOMEBODY MIGHT SHOW THEIR CARDS IN ROUND THREE AND WE GO OKAY WE DON'T WANT THEM AND THEN THOSE POINTS CRÈCHE YOU BECAUSE YOU'VE ALREADY GOT THE POINTS THERE .

>> ALL SECTIONS HAVE A HIGH POINT SO A LOT OF TIMES YOU SEE THAT IN LOW POINTS WHICH IS WHY THE WORKING GROUP DECIDED TO MAKE EACH SECTION SO ROBUST. EVERYONE THAT APPLIES OR RESPONDS TO THE RFP AND HIS TURN TO HAVE A QUALIFYING BID WILL BE REVIEWED UNDER THE FIRST PROCESS, HOWEVER, NOT EVERYBODY WILL BE SELECT DID . ONLY THE TOP FEW WILL BE SELECTED IN THOSE MOVE ON TO THE DIGITAL REVIEW. AT THAT POINT THE EVALUATION COMMITTEE WOULD HAVE THE OPPORTUNITY TO EITHER JUST MOVE FORWARD THE TOP SCORING PEOPLE IN DIGITAL REVIEW OR ALL FIVE. WE WON'T -- AT EACH STEP THE IDEAS YOU

[00:55:05]

>> I THINK I'M CONCERNED WITH THE SAME IF I HEAR YOU CORRECTLY, OUR SECOND CHOICE COULD ACTUALLY HELP POINT OUR FIRST CHOICE AND YOU KNOW THEN WHERE WITH SOMEONE WE DON'T NECESSARILY WANT SO I WOULD LIKE TO HAVE A CONVERSATION IN A BETTER DEFINITION FROM THE PURCHASING DEPARTMENT ON US NOT GETTING LOCKED INTO THAT ONCE WE GET TO THAT POINT. I MEAN, COMMISSIONER ARNOLD I DON'T KNOW IF IT NEEDS TO GO THROUGH YOU FOR THAT OR HOW THAT NEEDS TO HAPPEN. I WOULD LIKE A BETTER DEFINITION OF ROUND THREE. YOU MADE IT THIS FAR, YOU'RE QUALIFIED BUT NOW BECAUSE OF THE POINTS YOU HAVE TO TAKE THIS ONE FIRST. THIS IS TOO BIG TO SAY THE POINTS CAME OUT THIS WAY AND YOU END UP WITH SOMEONE YOU DON'T WANT OR NOT NECESSARILY DON'T WANT BUT IT'S YOUR SECOND CHOICE.

>> WE CAN ASK PURCHASING TO COME AND SPEAK AT THE NEXT TDC MEETING AND EXPLAIN AND HAVE THAT DISCUSSION WITH YOU GUYS.

>> YES, SO I APPRECIATE THAT YOU OFFERED TO STICK AROUND AND BE THE LONG-TERM MANAGEMENT EVALUATION , IS THAT CORRECT?

>> YES. >> HE ALSO OFFERED TO BE THE

EVALUATION GROUP? >> WE DID WE FELT IF WE WERE MAKE IN THE RFP WE SHOULD BE AT THE TABLE INTERVIEWING THESE

GROUPS. >> THAT'S MY POINT, YOU LIVED THIS AND THOUGHT IT THROUGH AND SLEPT WITH IT AND DREAMED ABOUT IT AND WORKED IT ALL THE WAY THROUGH TO ANSWER EVERY QUESTION AND I WOULD ASSUME THAT YOU HAVE ANTICIPATED THESE QUESTIONS AND I'M FEELING VERY CONFIDENT THAT THAT IS THE ROAD WE ARE GOING TO GO IN USING THE SCOPE FOR EVALUATION.

I HAVE A LOT OF CONFIDENCE IN EACH ONE OF YOU AND ALSO IN YOUR GROUP WHO HAVE GONE THROUGH THIS AND YOU UNDERSTAND IT, THAT'S MY SIDE

>> ANY OTHER COMMENTS? I MAKE A MOTION. I WOULD LIKE TO MOVE THAT WE APPROVE THE RFP SCOPE AND EVALUATION AS AMENDED WITH THE MINOR CHANGES AND EVALUATION NUMBERS.

>> I'M CONFUSED I THOUGHT THIS WAS AN UPDATE AND THAT THE

PROJECT WAS NOT FINISHED. >> IT'S NOT BUT WERE LOOKING FOR A RECOMMENDATION AND LOOKING FOR IF YOU GUYS ARE GOOD WITH US. WE WILL MEET AGAIN, WILL TAKE YOUR INPUT, THERE MAY BE CHANGES BUT WE DON'T THINK ANY MAJOR CHANGES.

THIS IS THE BULK OF IT WHAT WILL DO SOME FINE-TUNING STILL BUT THIS CAPTURES THE BULK OF THE DIRECTION THAT THE GROUP IS COME UP WITH. I HAVE NOT HEARD IN THE DISCUSSION OTHER CONCERNS ON POINT SCORING AND A COUPLE CORRECTIONS TO EDITS HERE, I HAVEN'T HEARD ANYONE SAY WERE REALLY CONCERNED ABOUT THE PROJECT GOAL, WE DON'T THINK YOU ARE ON PAR OR ON TRACK, WE THINK YOU HAVE MESSED THIS.

>> I HEARD EARLIER PRETTY CLEAR DIRECTION FROM TROY AND CHARLES THAT WE WANTED THE GROUP TO LOOK AT WHO IS GOING TO MANAGE

IT ON A DAILY BASIS. >> THAT DOES NOT IMPACT THE SCOPE SO THAT'S A SECOND CONVERSATION.

>> I DON'T THINK THIS GROUP CAN VOTE FOR THIS RFP WITHOUT THAT BEING DEFINED IN THE SCOPE. THAT'S MY PERSONAL

[01:00:02]

OPINION. >> I FELT THE MAYOR PUT THAT IN HER MOTION , SOME OF THE THINGS WE SPOKE ABOUT, ISN'T THAT

CORRECT? >> NO, I WAS JUST RECOGNIZING THEM AND THINKING AND IT ALLEGING THEIR OFFER, THAT'S WHAT I STARTED OFF WITH BUT IT WASN'T PART OF THE MOTION BECAUSE ALL WERE BEING ASKED TO DO TODAY IS TO MOVE THIS DRAFT FORWARD SO THE PURCHASING DEPARTMENT CAN CLEAN IT UP OR FITTED IN AND ADD THE OTHER THINGS THAT WE TALKED ABOUT ACTUALLY PUT THEM IN THE DOCUMENT. THAT'S A REQUEST,

RIGHT QUICK >> I'LL MAKE A SECOND.

>> I WOULD LIKE TO CLARIFY THE MOTION. THE MOTION I MADE DID NOT INCLUDE, I ACKNOWLEDGE THIS GROUP THAT THEIR OFFER TO DO THE LONG-TERM MANAGEMENT AND EVALUATION AND THAT'S NOT PART OF THIS MOTION. THAT'S ANOTHER DISCUSSION.

>> THAT IS ANOTHER DISCUSSION. THIS IS STRICTLY LOOKING AT WHAT IS IN THIS RFP SCOPE SO THE WORKING GROUP CAN GO AND MAKE FINE-TUNE ADJUSTMENTS THAT THEY NEED TO AND ULTIMATELY WE CAN GET THE RFP PROCESS STARTED. THINGS LIKE WHO WILL BE ON THE EVALUATION BOARD, WHO THEY ARE RECOMMENDING THEY BRING BACK A RECOMMENDATION ON THAT, THEIR RECOMMENDATION IS GOING TO BE BECAUSE MAYOR ALLUDED TO IT, THEY WILL LET YOU KNOW THEY RECOMMEND THAT THE FOUR OF THEM BE PART OF THE EVALUATION COMMITTEE. THEY WILL COME BACK AND SHARE THE REST OF THE DISCUSSION AND FINALIZE THE THINGS THEY'VE BEEN DISCUSSING. THESE MEETINGS, IT'S A LOFTY DISCUSSION , THEY HAVE DONE A GOOD JOB OF FOCUSING ON THE RFP BECAUSE THAT'S WHAT WE NEED TO LOOK AT FIRST BUT THEY HAVE HAD SOME OF THESE OTHER SIDE DISCUSSIONS ANDWHAT WE DECIDED TO DO WITH A LOT OF THOSE THINGS WE WILL TABLE THEM AS A WORKING GROUP AND COME BACK TO THEM AND FOCUS ON THE RFP SCOPE . THEY HAVE HAD THE BEGINNING DISCUSSIONS OF THE OTHER THINGS BUT HAVE NOT FINALIZED THE RECOMMENDATION TO YOUR GUYS SO THEY WILL COME BACK AND DO THAT. THEY HAD IN THEIR LAST TWO MEETINGS THEY DISCUSSED THE DECEMBER TDC MEETING DISCUSSION IN WHICH THERE WAS SOME INQUIRY ABOUT LONG-TERM MARKETING MANAGEMENT . AGAIN THAT WOULD BE SEPARATE FROM THIS RFP SCOPE, THE SCOPE IS SOLICITING PEOPLE TO COME IN AND BE A MARKETING AGENCY FOR ST. JOHN'S MARKETING TOURISM.

>> HOW CAN WE HIRE A COMPANY THROUGH A RFP IF THEY DON'T KNOW WHO TO REPORT TO? AND BEING MANAGED BY DAY BY DAY?

>> WE ARE HIRING THEM TO MARKET ST. JOHN'S COUNTY TOURISM AND IF WE WANT THEM TO REPORT TO A SPECIFIC GROUP OR ORGANIZATION WE CAN CLARIFY THAT WITH THEM AS THEY GO. THIS TALKS ABOUT HOW THEY WILL BE A COUNTY CONTRACT THERE AND SETS OUT WHAT THEIR BUDGET WOULD BE AND WHAT THEIR OBJECTIVES AND THINGS LIKE THAT WOULD BE SO THIS IS WHAT THEY WILL BE DOING

. >> I THINK WE NEED TO LET THIS GO BACK TO THE GROUP AND LET THEM SORT THIS OUT BECAUSE THIS

IS THE CRUX OF THE ISSUE. >> THE ORIGINAL WORK DID NOT INCLUDE A RECOMMENDATION ON WHO SHOULD OVERSEE IT. WE CAME TO THAT CONCLUSION FROM YOUR MINUTES FROM DECEMBER SO WE'LL TAKE THAT BACK TO THE GROUP AND BE PREPARED TO COME BACK TO ALL OF YOU WITH A RECOMMENDATION ONCE THE FOUR OF US HAVE HAD A CHANCE, WILL MAKE THAT RECOMMENDATION BACK TO YOU AND THEN YOU CAN HAVE DISCUSSIONS AMONGST YOURSELF HOW WE SHOULD MOVE FORWARD. IT WASN'T THE ORIGINAL SCOPE.

>> MADAM CHAIR I WOULD ACTUALLY LIKE TO , WE ARE DEEP IN DISCUSSION AND WE HAVEN'T HAD A SECOND ON THE MOTION JUST FOR CLARIFICATION I'LL MAKE THE SECOND SO WE CAN CONTINUE THE DISCUSSION OF WHERE WE ARE AT SO WEAR OUT A PROTOCOL A LITTLE BIT SO I'M JUST TRYING TO GET US BACK THERE. I'LL MAKE THE

SECOND. SORRY CHARLES. >> UNDER PROJECT GOALS AND DELIVERABLES THE SECOND LIST TO THEIR, PLAN AND HOST MEDIA EVENTS AROUND INDUSTRY EVENTS AND OTHER ENGAGEMENT OPPORTUNITIES AND SECURE MEDIA TO ATTEND PRESS GROUPS, THAT'S MORE OF A PR FUNCTION AS OPPOSED TO AN AGENCY FUNCTION. UNLESS THAT IS PART OF THEIR SCOPE OF DOING THAT PR, A LOT OF TIMES YOU MIGHT SUBCONTRACT WITH ANOTHER PRC

[01:05:01]

THOSE TWO PIECES OUT THERE. >> THAT'S ALL I HAVE.

>> ALL RIGHT, MADAM CHAIR. >> THE WAY I UNDERSTOOD IT IS THIS IS JUST A WORK IN PROGRESS AND IT WILL COME BACK TO YOUR GROUP TO DO SOME CLEANING UP. IS THAT THE WAY YOU TO UNDERSTAND THAT ALSO? THIS IS NOT THE FINAL PRODUCT?

>> THIS IS NOT THE FINAL PRODUCT. THE IDEA WAS IS THERE ANYTHING GLARING BECAUSE WHAT WE WANT IS A FINAL PRODUCT AT THE MARCH MEETING . WHAT I HOPE WE DON'T DO IS AT THE MARCH MEETING SOMEONE COMES UP WITH A GIANT PINK ELEPHANT WE NEED TO ADDRESS THAT WE CAN IDENTIFY ALL THOSE NOW SO WE CAN WORK THAT THROUGH SO IT CAN BE FINAL IN MARCH.

>> WE ARE ON THAT WITH THE MANAGEMENT, I THINK IT CAN BE ADDRESSED AND WE STILL MOVE FORWARD ON HOW THAT IS TO BE HANDLED AND THEN I REALLY WOULD LIKE TO GET A CLARIFICATION FROM THE PURCHASING DEPARTMENT BECAUSE WE HAVE FOR VERY TALENTED PEOPLE AND I HIT THE NUMBERS TO GO AGAINST THEM WHEN THE DECISION MIGHT BE UP AGAINST THEM AS FAR AS THE POINTS GO SO THAT THIRD TIER I AM CONCERNED ABOUT HOW THE POINTS PLAY INTO THAT. USUALLY OUTLAYS ITSELF OUT EASILY BUT I HAVE SEEN IT WORK IN A BAD SITUATION WHERE WE HAD A BAD CONSTRUCTION COMPANY AND I WON'T BRING UP MANSIONS BECAUSE IT'S IN YOUR DISTRICT, THE EQUESTRIAN CENTER. THAT WAS A SITUATION WHERE WE GOT TRAPPED BY THE NUMBERS AND WE COULD NOT MAKE THE CHOICE THAT ALL OF US IN THE ROOM WANTED TO MAKE. I DON'T WANT TO TAKE THAT AWAY FROM THE TALENT THAT

WE HAVE WORKING ON THIS GROUP. >> THE MOTION THAT IS ON THE FLOOR BASICALLY SAYS THAT WE PRETTY MUCH CONCLUDED THE WORK.

>> THE MOTION SAYS WE ARE MOVING IT FORWARD .

>> IT WAS BEING MOVED TO PURCHASING, I THINK IT'S MOVE BACK TO THE GROUP WITH THE ASSISTANCE OF PURCHASING TO TIGHTEN UP THE PROPOSAL BUT WE ARE HAPPY WITH THE DIRECTION IT IS GOING. THE PROPOSAL I HEARD SORT OF SAID WE ARE DONE SO I WANT TO BE CLEAR THAT WE ARE NOT DONE AND WE ARE STILL GOING BACK TO THE GROUP TO WRITE THE FINAL.

>> THE PROCESS IS WRITTEN AND IT SAYS AS A DRAFT AND THAT

MEANS IT CAN BE CHANGED. >> CAN WE HEAR --

>> IT SAYS IT'S A DRAFT. WHAT THAT MEANS IS THAT THE WORKING DOCUMENT, IT DOES NOT MEAN THAT IS A FINAL DOCUMENT. IT IS

REMAINING A DRAFT. >> WE WERE TALKING ABOUT GOING TO PURCHASING AND THINGS OF THAT NATURE.

>> CAN YOU EXPLAIN THE PROCESS AGAIN WHERE IT GOES FROM HERE?

>> IT ULTIMATELY GOES TO PURCHASING AND THAT'S WHAT WE ARE LOOKING TO MOVE . OKAY, SO SEVERAL MONTHS AGO WE CREATED A WORKING GROUP AND CREATED A TASK PLAN FOR THEM TO DO, MULTIPLE THINGS WERE ASKING THEM TO DO. ONE OF THEM WAS TO, WITH A DRAFT RFP SCOPE AND THEN WE ASKED THEM TO DO A COUPLE OTHER THINGS AND WE HAVE SINCE ADDED MORE TASKS. THE OTHER THINGS WERE WE WANTED THEM TO IDENTIFY EVALUATION GROUP, WE WANTED THEM TO COME UP WITH LONG-TERM EVALUATION CRITERIA FOR HOW WE WERE GOING TO BENCHMARK THE SUCCESS OF WHOEVER GETS THIS CONTRACT AND WE HAVE ALSO ASKED THEM TO COME UP WITH A RECOMMENDATION NOW ON THE STRUCTURE OF HOW THIS WILL BE MANAGED . THOSE ARE NOT PART OF THIS, THIS IS THE RFP SCOPE SO THIS GROUP WILL MEET LATER THIS WEEK AND KEEP MEETING UNTIL THEY FINISH ALL THOSE TASKS THEN COME BACK AND SHARE THE RECOMMENDATIONS ON THOSE OTHER ITEMS AS WELL .

ALONG THE WAY IF WE FEEL WE NEED TO ASK THEM TO DO SOMETHING ELSE I'M SURE THEY WOULD BE SO GRACIOUS AS TO DO THAT FOR US. WHAT THEY HAVE BEEN WORKING ON NOW IS THEY HAVE SPECIFICALLY BEEN WORKING ON THE RFP SCOPE . ME, I, THE COUNTY, WE HAVE BEEN ASKING THEM TO FOCUS ON THE SCOPE BECAUSE WHEN YOU TALK ABOUT THIS IT GETS VERY ENTICING TO JUMP AROUND AND WITH THEM JUMPING AROUND AS A GROUP BUT AGAIN THEY HAVE DONE A GOOD JOB OF FOCUSING ON THE RFP SCOPE BECAUSETHIS IS WHAT WE NEED TO GET IN PLACE FIRST BECAUSE WE NEED TO GO THROUGH THIS RFP PROCESS WHICH TAKES

[01:10:01]

>> DOES THAT CLARIFY IT? ARE YOU OKAY?

>> I'M TOTALLY FINE WITH THAT PROCESS, I'M NOT SURE THAT NANCY'S MOTION MATCHES WHAT TARA SAID. I HEARD A LITTLE BIT DIFFERENT MOTION WHEN I HEARD THAT. I HEARD THAT IT WAS LIKE WE ACCEPTED THIS. I THINK WE ARE ACCEPTING THE DIRECTION IT IS GOING AND I THINK OVERALL IT'S IN GOOD SHAPE BUT THERE

IS NO COMMITMENT. >> HOLD ON I HAVE AN IDEA. WHAT I NEED IS A HEAD NOD FROM EVERYONE. I'LL START WITH CHARLES, WE'VE GOT YOUR COMMENTS AND LOOKING BACK, IS THERE ANYTHING ELSE YOU FEEL WE NEED TO ADDRESS IN THIS OR DO YOU FEEL IF WE CAN DO THAT MORE OR LESS YOU FEELING OKAY?

>> I'M OKAY. >> I HAVEN'T HEARD YOU SAY ANYTHING REAL SPECIFIC . DO YOU HAVE SPECIFIC COMMENT TO SHARE

QUICK >> I'VE BEEN SITTING UP HERE FOR SIX YEARS, IT FEELS LIKE 12. THIS IS ONE OF THE BEST THINGS WE HAVE DONE AS OF COUNSEL IS COME UP WITH THIS WORKING GROUP TO WORK ON THIS FOR US. I THINK WE ARE ALL IN AGREEMENT WITH WHAT WE WANT TO SEE HAPPEN BUT THERE SEEMS TO BE A LITTLE DIS-TRUST THAT IT IS GOING TO HAPPEN. I LOOK AT WHAT'S PRESENTED AND I FEEL REALLY GOOD ABOUT IT BUT I WANT TO MAKE SURE SOME OF THE THINGS WE'RE TALKING ABOUT SUCH AS WHO IS GOING TO MAKE THE DECISIONS, WHO IS THE ADVERTISING GROUP TO REPORT TO, I WANT TO MAKE SURE THAT STILL STAYS IN THE HANDS OF THIS GROUP AND I FEEL WE ALL AGREE WITH THAT . I DON'T NEED THIS TO BE A MOTION, I DON'T NEED TO VOTE ON IT, I FEEL GOOD ABOUT WHERE THEY ARE GOING. I JUST KNOW THAT WE ARE ALL IN AGREEMENT AND WE DON'T WANT TO COME BACK IN MARCH AND SAY WELL WAIT A MINUTE, THAT'S THE THING. SO IF THEY ARE GOING TO MOVE AHEAD IN THE WAY THEY SAY THEY'RE GOING TO MOVE AHEAD IN THE WAY YOU'RE TALKING ABOUT, I'M GOOD WITH THAT. THERE IS STILL A LITTLE DISTRUST ON THIS COUNCIL I FEEL THEY MAY NOT HAVE THE FINAL SAY AND I WANT TO MAKE SURE THAT THEY DO AND MAYBE WE TAKE THAT UP AT THE

NEXT MEETING. >> WELL SO ADDRESSING THAT, THIS , TODD AND HIS COUNTERPARTS ARE WORKING GROUP MAKING A RECOMMENDATION TO YOU GUYS, YOU GUYS IN TURN WILL EITHER TAKE THE RECOMMENDATION, THROW IT OUT THE WINDOW, MODIFIED ENDS AND YOU WILL MAKE A RECOMMENDATION TO THE BOARD OF COUNTY COMMISSIONERS AND THE BOARD OF COUNTY COMMISSION WILL TAKE THE RECOMMENDATION OR THROAT AT THE WINDOW OR MAKE MODIFICATIONS TO IT. THAT'S THE WAY THE PROCESS GO, ADVISORY TO YOU AND YOUR ADVISORY TO THE VCC IN THE VCC MAKES THE FINAL DECISION. THAT'S A WAY THAT GOES.

>> BUT THEY HAVE TO BRING WHAT WE WANT AND I THINK THEY WILL

IF THEY ARE ABLE TO DO THAT. >> WHILE THE WORKING GROUP IS THE SUBJECT MATTER EXPERTS YOU HAVE PICKED SO THEY CAN BRING WHATEVER THEY WANT TO YOU GUYS AND THEIR RECOMMENDATION BUT YOU HAVE GIVEN THEM SOME THINGS, WE WANT YOU TO BRING US TO BRING US INFORMATION SO THEY CAN DO WHATEVER THEY WANT AND TELL YOU WHATEVER THEY WANT THEY CAN COME BACK AND SAY WE NEED EVERYTHING ORANGE AND IF YOU DON'T MAKE IT ORANGE WE THINK YOU'RE CRAZY. WERE NOT TELLING THEM WHAT TO BRING YOU BUT WE HAVE GIVEN THE DIRECTIONS OF WHAT YOU WANT TO

HEAR RECOMMENDATIONS ON. >> AS LONG AS BLUE DOESN'T ACCOMPANY THE ORANGE, I'LL BE GOOD WITH THAT.

[01:15:03]

>> IRVING, I'VE HEARD YOUR CONCERNS ABOUT WHO WILL MANAGE IT . YOU FEEL THAT NEEDS TO BE IN HERE. WE CAN TALK ABOUT

THAT. >> I THINK WHAT MICHAEL SAID SUMMED IT UP SO I AM FINE IF WE FOLLOW WHAT MICHAEL SAID.

>> OTHER THAN THAT I DIDN'T HEAR ANY SPECIFIC CHANGES.

GAIL, I DIDN'T HEAR ANYTHING SPECIFIC FROM YOU EITHER.

>> I'M LISTENING AND THE CONCERNS I'VE HEARD VOICED AROUND THE TABLE IS FIRST OF ALL CLARIFICATION ON THE PURCHASING DEPARTMENT AND HOW THAT WILL MOVE FORWARD AND THEN CHARLES, YOU TALKED ABOUT THE EVALUATION GROUP AND I THINK WILL STAY IN THE GAME AS WE GO FORWARD AND SO I AM GOOD.

>> OKAY. COMMISSIONER ARNOLD . >> YES TO MAKE SURE THEY'RE STILL AT THE TABLE AND TO MAKE CLARIFICATION FROM OUR PURCHASING DEPARTMENT THAT ALLOWS FLEXIBILITY.

>> TROY, PERJURE COMMENT ABOUT SCORING POINTS AND WE WILL ASK PURCHASING TO PRESENT NEXT MEETING.

>> YES, MY BIGGEST CONCERN IS I HAVE MORE CONFIDENCE IN OUR GROUP THAN I DO THE PROCESS BECAUSE I'VE BEEN CAUGHT UP IN THAT PROCESS PROBABLY MORE SO THAN ANYONE ELSE ON THE BOARD SO I HAVE A WORKING UNDERSTANDING OF THAT. YOU KNOW, I DON'T WANT OUR GROUP WHEN IT COMES TO THE RFP, IF RFP GOES OUT IT MIGHT BE FOR PEOPLE WATCHING IN THE AUDIENCE, IT MIGHT BE THE HEAD OF SURVEY ALONG WITH THE PUBLIC WORKS DIRECTOR VOTING ON SOMETHING FOR TOURISM , IT HAPPENS ALL THE TIME AND THAT'S HOW IT WORKS AND A LOT OF THIS IS -- THIS IS MUCH HIGHER PROFILE BUT I THINK WE HAVE TO CONTROL THAT NARRATIVE. I HEARD THE MAYOR ACTUALLY USE THE WORD DRAFT SO THAT'S WHY I SAID WE ARE STILL WORKING ON THIS AND THAT'S WHY WAS WILLING TO MOVE IT FORWARD. WE DO HAVE A MOTION NANOSECOND ON THE BOARD THAT WE HAVE TO VOTE

ON SO THAT'S ALL I GOT. >> I'M THINKING IF WE GO THROUGH THIS WE CAN THROW IT OUT THE WINDOW.

>> THAT'S NOT THE WAY MOTIONS WORK

>> MAYOR SYKES KLEIN. >> TIDY SAT UP. I APPRECIATE YOU MAKING A MOTION AND I

APPRECIATE YOUR KIND WORDS. >> THAT'S WHAT I INTERRETED YOUR ASKING FOR. THIS IS FINE MY MOTION I STICK WITH MY MOTION, IT'S A DRAFT. WE ARE SENDING IT FORWARD TO THE NEXT STEP. THAT SIMPLY WHAT I SUPPORT. MR. SAMORA.

>> COME BACK TO COMMISSIONER AT THIS POINT.

>> MY APOLOGIES. I THINK EVERYONE HAS CAPTURED WHAT MY COMMENTS ARE THIS NEEDS TO GO BACK TO THE GROUP AND COME BACK IF THOSE POINTS ARE ADDRESSED AND I THINK THEY HAVE BEEN DOCUMENTED AT THIS POINT. I THINK WE ARE HEADING DOWN THE

RIGHT ROAD . >> I THINK WE HAVE CONSENSUS I'LL LEAVE IT TO YOUR OPINION OR DESIRE IF YOU WANT TO MOVE FORWARD WITH NOTTER HOPEFULLY EVERYONE FEELS WE ARE ON A PAGE THAT IS SIMILAR TO EACH OTHER AT THIS POINT.

>> MADAM CHAIR, I WILL WITHDRAW MY MOTION.

>> I WILL WITHDRAW MY SECOND. THANK YOU. A QUESTION JUST ON THAT ONE THING ABOUT THE FUNDING I KNOW LATER ON TODAY WE WILL TALK ABOUT RESERVES. IF IT COMES UP IN THE RESERVE DISCUSSION THAT WE WANT TO ALLOCATE MORE MONEY TO MARKETING, ARE WE ABLE TO HAVE THIS GROUP MODIFY THOSE NUMBERS

. >> THIS IS NOT A BUDGET DISCUSSION EVEN THIS NEXT DISCUSSION IS NOT A BUDGET DISCUSSION IN TERMS WE ARE GOING TO GIVE X NUMBER OF DOLLARS TO THIS CAUSE THROUGH THIS PROJECT OR INITIATIVE.

ALL HAVE TO LOOK AT IT AND SEE, I DON'T KNOW THE ANSWR TO THAT. IT'S A NUMBER KEEPING WITH WHAT WE HAVE DONE HISTORICALLY AND WITH WHAT WE WOULD EXPECT IT TO BE I WOULD

[11. POLICY FOR RESERVE FUNDING ALLOCATION ]

[01:20:02]

>> OKAY. MOVING ON. THANK YOU TODD FOR JOINING US TODAY.

>> THANK YOU. >> OKAY AGENDA ITEM NUMBER 11 POLICY FOR RESERVE FUNDING ALLOCATION. THIS IS THAT THE AGENDA. IT CAME FROM THOSE DISCUSSIONS WE WERE HAVING ABOUT FUNDING FOR THE MUSEUM AND THE REQUESTED FUNDING FOR THE STATUE. I DID NOT CREATE OR PROVIDER PUT TOGETHER ANY SORT OF SUPPORTING DOCUMENT BECAUSE THERE WAS A DISCUSSION OF YOU GUYS WANTED TO TAKE IT UP AT A FUTURE MEETING AND THERE WAS NO SPECIFIC ASK FOR ME TO PUT ANYTHING SPECIFIC TOGETHER BRING YOU ANYTHING SO I REALLY DID NOT. THE IDEA WAS YOU GUYS WERE GOING TO DISCUSS THE POLICY OR PROCEDURE A PROCESS FOR HOW WE HANDLE RESERVE FUNDING REQUESTS AND THAT WAS WHAT WE ARE DOING TODAY IS MAYBE START THE DISCUSSION AND PERHAPS YOU CAN GIVE ME A SENSE OF WHAT YOU'RE LOOKING FOR IF WE NEED TO CONTINUE THE DISCUSSION IN A FUTURE MEETING AND WHAT I CAN PULL TOGETHER TO HELP FACILITATE THAT DISCUSSION AMONGST THIS GROUP.

>> MADAM CHAIR. >> I THOUGHT I WAS PRETTY CLEAR ON WHERE I WAS OUT WITH THIS AT THE LAST MEETING. I'M OKAY WITH THAT MODELING AFTER THE CURRENT COUNTY CIP PROGRAM AND TAKING THAT AS A BASIS OF HOW WE WILL DO SOME RANKING ON THIS. BUT TO JUST THROW PROJECT AND THERE -- PROJECT AFTER PROJECT AT US I WILL VOTE ON THOSE BECAUSE IT HAS NOT BEEN VETTED BY ANYONE AND WE SEE IT FOR THE FIRST TIME. MY DIRECTION I WOULD LIKE TO SEE THE COUNTY, IT'S ULTIMATELY THE COUNTY'S MONEY , WE ARE AN ADVISORY BOARD. I WOULD LIKE THEM TO LOOK AT THE CIP PROGRAM ALREADY IN PLACE AND MODIFY IT TO OUR RESERVES AND THEN WE CAN MAKE A WORKING DECISION FROM THIS BOARD AND THAT'S MY OPINION OF WHERE WE NEED TO BE WITH SOME OF THESE RANKINGS OF THESE DIFFERENT REQUESTS THAT

ARE COMING TO US. >> SO I HEAR YOU ON THAT SO THAT WOULD BE THAT'S PROBABLY STEP THREE OR FOUR SO I THINK PART OF WHAT WE NEED TO DISCUSS BEFORE WE DISCUSS THAT IS , THE COUNTY FINDS ITSELF IN A PLACE WHERE YOU GUYS HAVE RESERVE FUNDS IN ALL YOUR CATEGORIES IN THE AMOUNT YOU HAVE NOT HAD BEFORE AND PART OF THE REASON WHY THEY ARE THERE BECAUSE WHEN WE EMPLOY MY LIST -- WE'VE SEEN PHENOMENAL GROWTH SENSE COVID AND TOURISM SO OUR REQUEST IS GONE UP MEANINGFULLY OVER THE LAST COUPLE YEARS. THERE HAPPENS TO BE RESERVES IN THE CURRENT AMOUNTS FOR A COUPLE REASONS IN THE VARIOUS CATEGORIES BUT A LOT OF THE BULK OF THOSE LARGER RESERVES YOU SEE IS ACTUALLY BECAUSE IN FISCAL YEAR 2022 WE SAW PHENOMENAL GROWTH, WE SAW ABOUT 28 OR 29 PERCENT GROWTH PER PENNY SO IT'S NOT LOOKING AT THE SYSTEM, IS LOOKING AT PER PENNY SO WE DIDN'T HAVE A BUDGET THAT PROJECTED THAT MUCH GROWTH BECAUSE WHO WOULD'VE THOUGHT WE WOULD SEE THAT IN ANY YEAR ESPECIALLY AFTER GLOBAL PANDEMIC. WHAT HAPPENS IS THAT MONEY BUNTS INTO MATURE RESERVES. WHAT YOU SEE NOW IS A CHANGE OF THE DYNAMIC. CERTAINLY, I'VE BEEN HERE EIGHT YEARS, PEOPLE ALWAYS WANT TO HELP PROJECT FUNDING, THEY HAVE A SPECIAL PROJECT OR SPECIAL INITIATIVE COMING UP AND BEFORE THIS MOMENT IN TIME WE HAVEN'T HAD THE FUNDING AVAILABLE. IT DOESN'T MATTER HOW AWESOME WHAT YOU PITCH TO US WAS, WE DIDN'T HAVE THE FUNDING AND WE WOULD LET PEOPLE KNOW THAT. WE APPRCIATE THAT, THE POSITION CHANGES YOU'RE WELCOME TO COME BACK BUT AT THIS TIME WE DON'T HAVE FUNDING. SO, EXCUSE ME, THE QUESTION WOULD BE I THINK ONE OF THE INITIAL QUESTIONS BEFORE WE GET TO THE CA. DO SOMETHING ALONG THOSE LINES, THE QUESTION WOULD BE HOW DO WE WANT TO HANDLE RESERVE FUNDS IN THESE CATEGORIES AS THEY OCCUR? SO DO WE WANT TO LOOK AT ALL THE CATEGORIES AS A WHOLE BECAUSE IN THE EXAMPLE OF THE MUSEUM THEY WERE LOOKING FOR A LARGE AMOUNT OF FUNDING AND WE DON'T HAVE THAT ONE CATEGORY SO WE HAVE TO PULL IT FROM MULTIPLE CATEGORIES. IN THE CASE OF THE STATUE, THE STATUE IS A SMALLER AMOUNT OF FUNDING SO IT WAS PROBABLY PULLED FROM IN A CATEGORY. DO WE WANT TO SPEND

[01:25:11]

DO WE WANT TO HAVE THEM IN THE PROGRAMMATIC WAY. DO WE WANT TO KNOW WE HAVE THE RESERVES AND AS PART OF THE BUDGET PROCESS WE CAN IDENTIFY RESERVES AND SAY WHAT WE WANT TO DO WITH THIS THIS YEAR. LET'S LOOK AT COUNTY PROJECTS SO I THINK THERE IS MORE BASIC DISCUSSION ABOUT RESERVES, USE OF THE CATEGORY MONEY BEFORE WE GET THERE, I THINK THAT'S A VIABLE WAY TO GO ABOUT IT BUT I THINK THERE ARE SOME QUESTIONS AND DISCUSSIONS BEFORE WE GET TO THAT.

>> THE SAME WAY WHERE MARKETING GETS THEIR FAIR SHARE OF IT IN CATEGORIES THREE AND FIVE AUTOMATICALLY COME TO MIND BECAUSE OF THE, IT PROBABLY FALLS UNDER BOTH OF THOSE AND I HAVE I STILL HAVE NOT FIGURED OUT HOW TO CONFLICT GIVING MONEY TO A PRIVATE GROUP WITHOUT HAVING SOME TYPE OF IF WE WRITE THE CHECK AND THEY GO AWAY , WHERE ARE WE AT WITH THE COUNTY AND DID WE JUST THROW $3 MILLION AWAY AND WE KNOW THAT WE HAVE THE PEER ON OUR PROPERTY AND IT STAYS WITHIN OUR ORGANIZATION AND THIS WAS THE BREAKDOWN OF THE FUNDS, I THINK IT SHOULD BE GIVEN ACROSS THE BOARD AS THE PERCENTAGES ARE . YOU KNOW, AS FAR AS HOW THE MONEY IS DELEGATED, I MEAN THERE IS A RANKING IN THE CIP ALSO AND I WOULD LOOK AT IT AS AN IMPACT FEE FUNDS WERE THE IMPROVEMENTS ESTATE WITHIN THE SAME CATEGORY AND SO THAT IS JUST MY OPINION.

IT HAS BEEN ANSWERED PREVIOUSLY. HAVE WE FORMALIZED A RESERVE POLICY AS FAR AS HOW MUCH WE ARE TRYING TO KEEP AS A PERCENTAGE OF OUR BUDGET IN RESERVES, IS THAT MEN

FORMALIZED? >> IT HAS NOT. IN THE LAST MEETING JESSE GAVE SOME GENERAL GUIDANCE THERE WAS SOME STATE LANGUAGE THAT SAID NO MORE THAN 10% AND THERE WERE COUNTY LANGUAGE THAT SAID , MAYBE I GOT THAT WRONG, EITHER THE COUNTY OR THE STATE HAS TO PERCENT AND THE COUNTY OR STATE SETS FORTH 10% AND SO UNLESS IT IS DESICCATED , DEDICATED TO SPECIFIC PROGRAMS OR SOMEONE ALONG THOSE LINES.

>> HISTORICALLY, OVER THE LAST 10 YEARS WE HAVE BEEN LOOKING AT 5% WITH THE BUDGET AND ANOTHER 5% FOR THE STATE. IT IS ROUGHLY 10% OF THE BUDGET WAS RESERVED . THAT, AS LONG AS I CAN REMEMBER, IT HAS BEEN FLOATING AROUND, GIVE OR TAKE AND THAT SEEMED TO BE JESSE'S IMPLIED THING IF THERE WAS 10% MONEY HELD BACK HE WOULD FEEL COMFORTABLE. I THINK THAT IS WHERE WE START FORMING THAT IN OUR GUIDELINES.

>> YES. THAT IS A GREAT , THAT WAY WE KNOW EXACTLY HOW MUCH WE HAVE TO WORK WITH AND EACH CATEGORY AND IT CAN BE BUDGETED AND THE CIP IS A FIVE-YEAR PROGRAM AND SO IF YOU HAVE TO SAVE A IN THE STATE WILL RECOGNIZE YOU ARE SAVING THIS TO BUILD TOWARDS THAT YOU IDENTIFIED THAT AND IT PROTECTS YOU FOR BEING OVER AND THAT PARTICULAR CATEGORY BUT I THINK EVERYTHING IS THERE WE HAVE TO IMPLEMENT IT TO TDC , WE HAVE JUST NEVER BEEN HERE BEFORE AND WE JUST HAVE TO IMPLEMENT THAT TO TDC AND LOOK AT OURSELVES NOT AS AN ENTERPRISE BUT SPECIAL REVENUES FIND AND SAVE THE DOLLARS WE KNOW THE PROJECT IS COMING AND THIS IS GOING TO THAT AND THAT IS WHAT WE DO WITH THE BEACHWOOD NOURISHMENT AND WE

[01:30:05]

SOMETHING? >> I WOULD LIKE, IN LOOKING AT THE RESERVES YOU PRESENTED AT THE LAST MEETING, I WOULD LIKE TO MAKE A MOTION, ACTUALLY, 1 MILLION OF THE CATEGORY 4 RESERVES OF 1,249,000 CAN BE SPLIT EVENLY BETWEEN CATEGORY ONE AND TWO AND THREE NOW AND THAT THE CATEGORIES ONE AND TWO AND THREE COME UP WITH A PLAN OF WHAT THE RESERVE LEVELS NEED TO BE INDIVIDUALLY PER THE CATEGORY BASED ON THEIR PARTICULAR NEEDS BUT IN ADDITION IT WAS SOMEWHAT ENLIGHTENING CATEGORIES ONE AND TWO SAID THEY HAD NO IDEA HOW MUCH THEIR RESERVES WERE SITTING THERE AND I DO NOT THINK IT NEEDS TO BE AN ANNUAL INFORMATION THAT THEY GET, I THINK IT NEEDS TO BE AT VERY MOST QUARTERLY THEY GET AN UPDATE HOW MUCH RESERVES THEY HAVE SO THEY CAN FIGURE OUT WHAT THEY WANT TO DO EXTRA TO SPEND THAT COULD BENEFIT THE

COUNTY. >> THEY DO OPERATE ON AND ANNUAL PLAN AND CATEGORY 1 AND TO PRESENT ANNUAL PLANS AND TO THE TO DC FOR APPROVAL AND WE GIVE AN ANNUAL BUDGET AND WE DO NOT OPERATE ON QUARTERLY SYSTEM I GUESS WE DO NOT OPERATE ON THAT WE OPERATE ON AND ANNUAL SYSTEM JUST AS A KNOWN.

>> THEY OPERATE ON IT ANNUAL BUDGET BUT IF THERE'S MONEY THEY DON'T KNOW HOW, WHAT IS THERE HOW DO THEY GET IT? TO MCVEIGH HAVE TO GIVE TDC AND ANNUAL PLAN AND THEY PRESENT THEIR ANNUAL PLAN TO THE TDC IN THE SPRING OR SUMMER AND YOU REVIEW IT AND APPROVE IT AND THAT IS WHAT IS BUDGETED AND THAT IS WHAT THEY MOVE FORWARD THAT IS THEIR MARCHING ORDERS FOR THE NEXT 12 MONTH PERIOD.

>> I WOULD SAY I WOULD LIKE FOR THEM TO KNOW HOW MUCH THE RESERVES ARE AND THEY CAN COME BACK AND SAY WE HAVE AN EXTRA $400,000 WE WERE NOT PLANNING ON WE WOULD LIKE TO SPEND IT ON THIS PARTICULAR PROGRAM AND I THINK WE WOULD PROBABLY LIKE TO HEAR THAT. IS NOT HOW CATEGORY SET UP THAT IS NOT THE CULTURAL COUNSEL MONEY AND WE PAY DIFFERENT THINGS SO IT IS THE CATEGORY RESERVES. IF THE GROUP WOULD LIKE TO HAVE THE RESERVES GO TO A SPECIFIC PROJECT PROGRAM ENTITY YOU CAN GIVE THAT DIRECTION BUT IT IS NOT, THERE IS $200 IN THERE WHICH IS AUTOMATICALLY GOING TO SOMEONE AND IT IS SET ON AN ANNUAL BASIS AS THE ANNUAL BUDGET AND THEY HAVE AN ANNUAL PLAN SO WE'RE SET UP ON AN ANNUAL PLAN. IF YOU WANT TO HAVE A GROUP OR ENTITY OR ORGANIZATION HAVE ADDITIONAL FUNDS OUT OF RESERVES IT IS SOMETHING THAT NEEDS TO BE CAPTURED AS PART OF THE ANNUAL PROCESS AND WE DON'T GET RESERVES ON A MONTH TO MONTH BASIS. IT IS NOT THAT SUDDENLY SIX MONTHS IN 500,000 SHOWS UP BECAUSE EVERYTHING IS AN ANNUAL PROCESS. BACK TO FY22 WHEN WE SAW A LOT OF GROWTH AND MONTHLY COLLECTIONS COMING IN ABOVE WHAT WE WERE PROJECTING IT DOES NOT WANT TO THE COUNTY BUDGET IN RESERVES AND A WAY IT IS NOW USED THAT YEAR BECAUSE IT WAS NOT RECOGNIZED IN THE BUDGET.

IT IS SET UP ON AN ANNUAL SYSTEM AND WE CANNOT USE THOSE FUNDS AND BY PROJECTED I WOULD HAVE $100 THIS MONTH AND I GET $500 I HAVE THE ABILITY TO SPEND THE EXTRA $400 BECAUSE IT WAS NOT RECOGNIZED IN MY BUDGET IF THAT MAKES ANY SENSE BUT IT DOES NOT BECOME AVAILABLE ON A MONTHLY BASIS OR QUARTERLY BASIS IT IS ANNUAL.

>> QUESTION. THE 2025 BUDGET, WE ARE AND 24, SO THE 2025 BUDGET , WE START WORKING ON THE TOP LINE AROUND MARCH OR APRIL SO WHEN DO WE START TALKING ABOUT REVENUE NUMBERS?

>> SO, WHEN WE LOOK AT, AT LEAST THERE ARE TWO THINGS.

THERE ARE A LOT OF THINGS BUT THERE ARE ABOUT TWO IMMEDIATE THINGS THAT I SEE. ONE OF THEM IS, I BELIEVE , THE INDUSTRY IS GOING TO SCREAM LOUD THAT ATTRACTIONS ARE DOWN AND HOTELS ARE DOWN AND AGAIN THIS YEAR , AND JUST LIKE LAST YEAR I THINK WE WILL NEED TO LOOK AT SOME SORT OF SUMMER MARKETING PLAN. I BELIEVE IT WILL COME IN FRONT OF US DOWN THE ROAD AS AN EMERGENCY SITUATION FOR THIS SUMMER. IT WOULD BE PRUDENT FOR

[01:35:01]

THERE IS A LITTLE BIT OF CONCERN IN THE MARKETPLACE. AS LEADERS I THINK WE NEED TO BE COGNIZANT AND DO SOMETHING THIS SUMMER , MAYBE 200,000 OR MAYBE 1 MILLION BUT IT WILL COME BEFORE US AND WE NEED TO BE THINKING PROACTIVELY ABOUT THAT. IF WE CANNOT ALLOW PEOPLE TO SPEND MONEY UNTIL IT IS IN THEIR BUDGET LET'S PUT IT IN THEIR BUDGET NEXT YEAR TO ALLOW PEOPLE TO SPEND . IT SEEMS PRETTY LOGICAL TO ME. I DON'T KNOW LEGALLY HOW TO GO ABOUT DOING THAT.

>> TERA I HAVE A QUESTION FOR YOU AND I KNOW WE TALKED ABOUT IT AND MY MEMORY IS NOT WHAT IT USED TO BE . AFTER WE PASSED THE FOR SCENT, ANY EXCESS MONEY WAS TO BE DISTRIBUTED PER THE ORIGINAL VOTE , WHICH WAS 40/30/30. WE NO LONGER FOLLOW THAT . I THINK WHAT CHARLES IS TALKING ABOUT IS GOING BACK TO THAT WITH THE ACCESS AND THE 40/30/30 IS CATEGORY 1 IS 40% AND CATEGORY 2 WAS 30% AND CATEGORY 3 WAS 30% AND THAT IS HOW IT WAS VOTED ON IN THE 80S. WHEN IT WAS JUST THE TWO CENTS. A BIG DIFFERENCE WHERE WE ARE AT RIGHT NOW. WHEN WE PASSED THE FOR SCENT WE SAID ANY ACCESS OR ACCESS WOULD BE DISTRIBUTED UNDER THE PERCENTAGES BETWEEN ONE OR TWO OR THREE. I THINK WE HAD A BRIEF DISCUSSION ABOUT IT LAST TIME BUT I CANNOT REMEMBER EXACTLY WHAT CHANGED WHEN WE WENT TO FIVE AND NOW WE HAVE THIS EXCESS.

>> YES WHAT HAPPENED I CANNOT REMEMBER IT WAS 2021 I THINK 2021 PUT ON ALL HAVE TO THINK ABOUT THAT ALONG THE WAY , THE COUNTY REALLOCATED PENNIES , 2019. WE REALLOCATED PENNIES AND 2019 AND WE HAD FOR PENNIES FOR THAT AND FOR PENNIES AFTER THAT WE SHIFTED THINGS AROUND AND WE CREATED AN ADDITIONAL CATEGORY AND WE MOVED MONEY AROUND. THAT TIME THEY GOT RID OF THE REALLOCATION OF RESERVES SPECIFICALLY FROM CATEGORY FOUR . I USED TO SAY WE WERE REALLOCATING MONEY OUT OF RESERVES ACROSS CATEGORIES ONE AND TWO AND THREE AND THAT WENT AWAY AT THAT POINT AND THEN IN 2021 WE LEVIED THE FIFTH SENT AND THAT THAT TIME NO LANGUAGE WAS ADDED OR REMOVED THAT TALKED ABOUT RESERVE AND SO IT STAYED AND SO IT WAS PUT IN PLACE IN 2019 . TO MAXON 2021 WE SHOULD'VE IDENTIFIED AT THAT POINT , BUT NO ONE KNEW HOW BIG THIS WAS

GOING TO GET? >> SO CHARLES AS SPECIFICALLY THROWING SOMETHING OUT THAT IS FOR JUST CATEGORY FOUR RESERVES BUT I THINK SOME OF THE DISCUSSION IS A LITTLE BIGGER AND SO CERTAINLY YOU CAN LOOK AT IT AND IT CAME BACK TO MY FIRST QUESTION DO WE WANT TO LOOK AT IT BY CATEGORY OR LOOK AT EACH CATEGORY RESERVES AND HOW WE HANDLE THAT OR LOOK AT IT AS A WHOLE OF ALL OF YOUR CATEGORIES TOGETHER AND I HEARD WE CAME UP WITH A SPECIFIC PLAN IN THE INTERIM PRESUMABLY FOR CATEGORY 1 SPENDING ADDITIONAL FUNDS THIS YEAR. AND I THINK THAT IS THE DISCUSSION DO WE WANT TO LOOK AT IT AS CATEGORY BY CATEGORY OR AS A WHOLE OR DO YOU WANT TO HAVE A PROGRAM OR POLICY AND THERE IS A QUESTION ABOUT POLICY FOR RESERVES AND MAYBE WE CAN EITHER DISCONTINUE THIS OR FIGURE OUT HOW TO TAKE IT UP WITH THE BITE-SIZE PIECES .

>> I HAVE A QUESTION ON THAT . WE ARE LOOKING FOR POLICY AND

[01:40:01]

STATUTE, YES. >> OKAY IN THAT SITUATION DIFFERENT THAN I THINK THEN THE CHILDREN'S MUSEUM, IT WOULD HAVE BEEN BETTER GOING BACKWARDS A LITTLE BIT AND TO SAY FOR THEM TO WANT THIS FUNDING FOR THE STATUTE BUT FOR THEM TO GO THROUGH STAFF AND YOU RECOMMEND WHERE THE MONEY IS COMING FROM AND I KNOW WE'RE TALKING ABOUT TWO DIFFERENT THINGS WERE TALKING ABOUT RESERVES BUT THIS COULD HAVE BEEN FIXED OR VOTED ON AT LEAST A COUPLE OF MONTHS AGO WITH THE RECOMMENDATION AT THAT TIME BECAUSE IT WAS NOT BUDGETED AND WE DID NOT HAVE IT IN OUR SITES AND ISN'T THAT ALSO A SOLUTION AND SOME OF THE SITUATIONS FOR SOMEONE WHO IS ASKING FOR FUNDING TO COME TO STAFF AND SAY THIS IS WHAT WE WANT AND FOR YOU TO TRY AND FIGURE OUT WHERE IT WOULD COME FROM AND THAT IS PART OF THE RECOMMENDATION TO US RATHER THAN US VOTING ON IT AND HAVING TO TRY AND FIGURE OUT WHERE THE

FUNDING IS COMING FROM? >> I WILL SAY, I DON'T THINK IT ADDRESSES THE ISSUE PICK IN THE CASE OF THE STATUTE I THINK WE HAVE IDENTIFIED WHERE THE FUNDING WAS AVAILABLE IN THE CATEGORY 2 RESERVES AND I THINK THERE WAS CONCERNS RAISED BY COUPLE MEMBERS OF THE BOARD WE DID NOT HAVE A PROCESS HOW TO BIT THOSE. WE HAVE BEEN TAKING THOSE UP OR ARE TAKING THOSE UP ON WHOEVER IS THE FIRST COME FIRST SERVE WHICH IS WHAT I HEARD AND BY ALL MEANS PLEASE CORRECT ME IF I'M WRONG BUT I THINK THAT IS WHAT LED TO THIS DISCUSSION IT WAS NOT WE COULD SIMPLY IDENTIFY WHERE, CERTAINLY I CAN DO THAT THAT IS EASY CATEGORY 2 RESERVES IS WHERE WE WILL PAY BUT AGAIN PLEASE LET ME KNOW IT IS A MUCH EASIER DISCUSSION IF THAT IS A SIMPLE SOLUTION THAT IS A SIMPLE WAY.

>> I'M LOOKING AT SITUATIONS LIKE THE STATUTE DID NOT LIKE THE MUSEUM BECAUSE THE MUSEUM WAS MORE OF A LIGHTNING ROD .

THIS WAS SOMETHING THAT I THINK IS FOR THE COUNTY AND THE RESIDENTS AND THE VISITORS AND IT COULD HAVE BEEN HANDLED WITH JUST, WE GOT CAUGHT UP, TO YOUR POINT, STANDING LINE TYPE OF THING AND SOMEONE ELSE WILL WANT THAT.I AM LOOKING FOR RECOMMENDATIONS WHEN SOMEONE COMES UP WHERE WE ARE NOT FINDING OUT WHERE THE MONEY IS COMING FROM. IT IS RECOMMENDED

TO US. >> THAT WAS MY BIGGEST THING.

I DEFINITELY WOULD HAVE LOVED TO HAVE VOTED FOR THAT BUT I DON'T KNOW WHO ELSE AND LINE AND I DO NOT THINK IT WAS DEFINED IT WAS COMING FROM CATEGORY TWO RESERVES IT WAS JUST RESERVES AT THAT POINT BUT I WOULD LIKE IT TO HAVE CATEGORY 2 RESERVES ARE CATEGORY 1 RESERVES OR CATEGORY 3 RESERVES BUT I WOULD LIKE IT TO BE BROKEN OUT BECAUSE I THINK IT IS COLLECTED THAT WAY AND THAT IS THE WAY THE RESERVES SHOULD BE. WITHOUT A PROCESS , IT WILL STILL BE TOUGH TO VOTE FOR THAT AND THE COUNTY ADMINISTRATION CAN DO THAT BUT I DO NOT THINK THAT IS OUR PLACE TO DO THAT TO SAY WE ARE PULLING THIS BECAUSE IT HAS THAT VALUE. YOU KNOW.

>>

>> I'M SORRY. MY UNDERSTANDING ANYTIME WE TRY TO SPEND MONEY FROM RESERVES FOR A SPECIFIC PROJECT, IT IS A MORE DIFFICULT THING TO ADD MONEY VERSUS HAVING IT IN THE MISCELLANEOUS CATEGORY BUT I DO NOT KNOW IF THAT HAS CHANGED

. >> IT HAS TO GO TO BOARD OF COUNTY COMMISSIONERS AND ANY TIME TO SPEND MONEY FOR --

>> SO WE APPROVE THE STATUE IF IT IS IN A MISCELLANEOUS BUDGET AND IT COULD BE APPROVED BY THIS GROUP BUT IF IT WAS NOT IN THE BUDGET IT WOULD HAVE TO GO TO THE BOARD OF COUNTY

COMMISSIONERS? >> I THINK THE CHALLENGE WE DON'T HAVE MISCELLANEOUS BUDGETS. WHEN WE PUT TOGETHER A BUDGET WE PAY FOR CERTAIN PROGRAMS AND PROJECTS AND THINGS. LIKE PENS IN THE OFFICE SUPPLIES AND SO ON. I THINK PART OF THE CHALLENGE WE DO NOT HAVE WHAT I WOULD CALL A SLUSH FUND AND WE DON'T HAVE A PART OF MONEY AND IDENTIFIED OR HAVE IDENTIFIED USES WE CAN PULL FROM THROUGH THE YEARS HER THROUGH THE COURSE OF THE YEAR WE STRUCTURE THE BUDGET AND PRESENT THAT IN THIS CASE TO YOU GUYS BUT FOR THE DEPARTMENT TO DO NOT HAVE AN ADVISORY BOARD OR AND OVERSEEING COUNSEL THEY PRESENT DIRECTLY TO THE BOARD OF COUNTY COMMISSIONERS AND THE BOARD OF COUNTY COMMISSIONERS HAS A SERIES OF WORKSHOPS AND THEY ASK QUESTIONS ABOUT WHAT IS

[01:45:02]

>>

>> I AM SORRY TO MUDDY THE WATER BUT YOU ARE CORRECT THIS DID HAVE , IT WAS NOT GOING TO BE TALKING ABOUT THE STATUE IT WOULD NOT COME FROM ANOTHER RESERVE FROM A DIFFERENT CATEGORY. YOU ARE CORRECT ABOUT THAT. I JUST THINK YOU HAVE RECOMMENDED THINGS TO US BEFORE AND SOMETIMES YOU SAID YOU COULD IT THIS WAY OR YOU COULD GET THIS WAY OR YOU COULD GET THAT WAY AND THOSE ARE THE TYPES OF THINGS I THINK WITH SOMETHING LIKE THE STATUE THERE COULD HAVE BEEN A RECOMMENDATION AND THAT IS MY ONLY POINT.

>> I AM WENT TO GO BACK AND LOOK I'M PRETTY SURE I HAD RECOMMENDATION BUT I WILL GO BACK AND LOOK FOR THE STATUE.

THE FIRST TIME THEY CAME TO YOU GUYS THEY CAME DURING PUBLIC COMMENTS AND THEY WERE NOT ON THE AGENDA AND SO THAT MAYBE

WERE WE CAME ACROSS -- >> YES AND THE SECOND TIME THEY

WERE WALKED ONTO THE AGENDA. >> I THINK THAT WAS PRIOR TO THAT WHERE THE FUNDING WOULD COME FROM .

>> CERTAINLY WE CAN DO THAT AND IF THERE'S EVER SOMETHING NOT PRESENTED WE SOMEHOW, IT IS NOT SOMEWHERE WE KNOW WHERE IT IS AND AGAIN AS I ALLUDED TO IN MY INDIVIDUAL STORY, WHEN I USED TO GET FUNDING REQUEST I WOULD SAY WE DO NOT HAVE FUNDING AVAILABLE SO CAN I BRING THIS TO THE TDC WHAT WE DO NOT HAVE ANY PENDING EVEN IF THE TDC IS ELATED WITH YOUR PROPOSAL THE FUNDING IS NOT AVAILABLE AND CERTAINLY THAT IS SOMETHING WE DO NOT PRINT YOU GUYS FOR CONSIDERATION THAT CANNOT BE FUNDED EITHER DOES NOT ALLOWED OR IT IS NOT THERE IT IS ONLY IF IT IS THERE. IN THE CASE OF THE STATUE IT WAS CATEGORY 2 IT WAS EASY AND TECHNICALLY ELIGIBLE TO COME

OUT OF CATEGORY FOUR. >> I GUESS IT GOES BACK TO MY POINT WHEN THE UNIQUE OCCURRENCES, WHETHER IT IS SOMEONE WANTS A STATUE OR BUILDING OR WHATEVER WE SEEM TO BE ALLOCATE WHATEVER WE WANT TO BUT YOU ARE SAYING WE CANNOT DO THAT OF CATEGORY 2 SPENDING RESERVES IN CATEGORY ONE SPRING RESERVES OUTSIDE OF ANNUAL BUDGET PROCESS , I DO

NOT SEE THE DIFFERENCE. >> THAT IS NOT WHAT I'M

SAYING. >> I'M NOT DONE YET. I THINK WE CAN DO THAT. I THINK I ALSO HAVE A MOTION ON THE TABLE THAT HAS NOT BEEN SECONDED WHAT TO DO WITH THE MILLION OF THE CATEGORY 4 TO SPREAD IT EVENLY AMONG THE CATEGORIES ONE, TWO, AND THREE . I WOULD LIKE TO MAKE THAT EMOTION AND SEE IF I

COULD GET A SECOND. >> CHARLES. I WOULD SECOND THAT BUT I SECOND WITH THAT GOING 40/30/30 THE WAY IT WAS

ORIGINALLY VOTED. >> I WAS JUST TRYING TO CLEAN IT UP AND MAKE IT EASY BUT I'M GOOD WITH THAT.

>> I THINK FOLLOWING WHAT WE HAD PRIOR MAKES IT CLEANER , I'M SORRY CATEGORY 2 AND THREE I TOOK SOME PERCENTAGE FROM YOU BUT I THINK IT MAKES IT EASIER TO DEFEND IF YOU WOULD BE WILLING TO AMEND TO THAT I WOULD SECOND THAT.

>> I WILL AMENDED TO THE ORIGINAL SPLIT OF 40/30/30.

>> I WOULD SECOND THAT. >>

>> DID YOU OUTLINE WHAT THE CATEGORIES ARE IF THERE ARE FIVE CATEGORIES AND WHERE THIS IS COMING FROM OR WHERE IT IS

GOING TO ? >> THERE ARE FIVE CATEGORIES IN THE FIRST ONE IS DESTINATION MARKETING WHICH RECEIVES CURRENTLY 1.6 PENNIES IN THE SECOND ONE IS ARTS CULTURAL HERITAGE WHICH RECEIVES .6 PENNIES AND THE THIRD ONE IS RECREATION SERVICES WHICH RECEIVED .6 PENNIES IN THE FOURTH ONE IS ADMIN AND SPECIAL USE WHICH RECEIVES .8 PENNIES IN THE LAST ASSETS WHICH RESERVES .4 PENNIES .

>> COULD YOU LET US KNOW WHAT WE HAVE AND RESERVES OR REMAINING IN RESERVES IN THAT CATEGORY?

>> WHAT YOU HAVE IN RESERVES FOR ALL OF THE CATEGORIES? OR

CATEGORY -- >> I WOULD START SPECIFICALLY

[01:50:04]

WITH CATEGORY FOUR. >> I CAN ANSWER THAT FOR YOU.

$1,259,480 AS OF THE BUDGET I WOULD HAVE TO CONFIRM AND MAKE SURE BECAUSE WE DID FUND FOR JOSÉ AND HAVE ACTION ITEMS AND AT THE TIME OF THE 24 BUDGET THAT IS WAS THE BUDGET

LINE. >> SO IT WOULD BREAK IT DOWN TO

ZERO RESERVES. >> 259,480.

>> I THINK I NEED TO GO AHEAD AND CONFIRM THAT THIS WAS AT THE TIME THAT I PRINTED WHICH WAS AT THE BEGINNING OF THE

YEAR. >> WHAT PERCENTAGE OF THE CATEGORY THAT WOULD REMAIN IN RESERVES?

>> LET ME SEE. THE TOTAL BUDGET FOR THE YEAR WOULD BE -- CAN I GIVE YOU THIS ANSWER, 10% YOUR IT'S NOT 10% SO IT WOULD BE 530 NOT, THOUSAND $539 . SO IF WE HAD 259 -- IT WOULD BE 5%. THEY 259 WOULD BE 5%.

>> ON A CASH BASIS

>> WE ARE MOVING THINGS ON THE FLY BEFORE YOU HAVE ANYTHING IN PLACE BEFORE WE HAVE CATEGORIES ARE SURE THEY STAY IN THE CATEGORIES AND I THINK THE MOTION

VOLUME ]. >> JUST TO HELP ON THE MATH THE GENERAL PINI GETS 4.5 MILLION WHICH IS ROUGHLY 3 1/2 MILLION DOLLARS AND 10% WOULD BE A 350,000 , WHERE THAT IS GAP ACCOUNTING WHAT WE ARE USING IS GOVERNMENT ACCOUNTING AND SO WITH ROLLOVERS AND EVERYTHING THE BUDGET GOES TO 5 MILLION EVEN THOUGH THE CASH NUMBER IS 3.6 OR 3.7 MILLION. THERE IS ABOUT A $200,000 GAP WHEN YOU THINK ABOUT IT JUST ON PURE

MATH. >> JUST TO CLARIFY WE TALKED ABOUT POLICIES FOR RESERVES FROM IF YOU GUYS WANT TO TALK ABOUT THAT MORE WHEN THE OFFICE OF MANAGEMENT LOOKS AT THE TOTAL BUDGET NUMBER IF YOU TALK 10% IT IS 10% OF THAT OR 5% , WE DO NOT LOOK AT THE INCOMING REVENUE WE LOOK AT THE TOTAL FUND BALANCE . JUST AS A POINT OF NOTE.

>> EVEN IF WE MOVE THE RESERVES, IF STILL, I MEAN TALKING ABOUT POLICIES YOU TOUCHED ON IT IN TERMS OF HOW DO YOU ALLOCATE THE FUNDING FOR SOMEONE WHO COMES UP OUTSIDE OF THE ESTABLISHED POLICIES AND GRANT GUIDELINES ALREADY HERE, HOW DO WE FIND THAT AND THAT IS A POLICY I THINK WE HAVE TO

REALLY LOOK AT? >> I THINK WE HAVE TO DISCUSS POLICIES AND HAVE THEM IN PLACE BEFORE WE START MOVING FROM ONE

CATEGORY TO ANOTHER. >> I LOVE THE STATUE AND I AM CAUGHT IN THE MIDDLE AND THEY ARE IN NO MAN'S LAND AND THEY DO NOT KNOW WHERE TO GO AND THEY DON'T KNOW THE PROCEDURES TO FOLLOW AND I HAVE MET WITH THEM AND IT IS LIKE I DON'T KNOW WHAT TO TELL THEM THEY NEED TO DO BECAUSE WE DO NOT HAVE A POLICY IN PLACE FOR THEM TO GO AND APPLY.

>> I HAVE TALKED TO THEM AS WELL AND THE STATUE FOLKS IN PARTICULAR HAVE TALKED TO THEM AND TO THE MUSEUM AS WELL AND CERTAINLY THE STATUE FOLKS WE HAVE TOLD THEM THEY HAVE TO HANG TIGHT UNTIL WE CIRCLE AROUND AND FOR THE AUDIENCE I DID TALK TO THEM LAST FRIDAY AND THEY WANTED TO LET US KNOW WHEN THEY COME BACK THEY ARE MODIFIED AND UPDATED PROPOSALS OF WHATEVER INFORMATION, THEY EXPECT THAT TO GO BECAUSE THE

MATERIALS HAVE GONE UP. >> IT SOUNDS LIKE , I MEAN, WE HAVE NOT MOVED ANY PLACE AND SO I DON'T KNOW WHERE WE GO FROM

HERE. ANY SUGGESTIONS? >> WE HAVE A MOTION ON THE FLOOR IF WE WANT TO CALL A VOTE TO DO THE 40/30/30 FROM CATEGORY FOUR TO CATEGORIES ONE AND TWO AND THREE .

>> IS THERE A NOTION , IS ANOTHER MOTION TO FOLLOW THAT

[01:55:04]

AND WHAT DO WE DO ? >> THAT IS JUST A RESERVE WITH

A MOTION AND SECOND . >> IF THE MOTION PASSES, WHAT

HAPPENS NEXT ? >> THAT IS MY QUESTION.

>> IT WILL STILL HAVE TO BE I THINK THE BOCC WILL HAVE TO APPROVE THE TRANSFER IT IS STILL THERE MONEY IT IS

>> AND DACIAN FROM OUR BOARD .

>> IF YOU GUYS APPROVE WHAT WE WILL DO IS LET TDC OR THE BOARD OF COUNTY COMMISSIONERS KNOW AT THE MEETING TODAY THERE WAS A RECOMMENDATION TO THE BOARD OF COUNTY COMMISSIONERS TO DO XYZ AND THE BCC CAN DO AS THEY SO WISH AND CAN MOVE IT FORWARD AND IT WOULD HAVE TO GO TO AN ACTUAL AGENDA TO A MEETING AGENDA AND BE REVIEWED AND APPROVED OR THEY ARE NOT REQUIRED TO TAKE ACTION ON RECOMMENDATIONS, THEY CAN SEND IT BACK TO YOU OR ASK YOU TO PROVIDE ADDITIONAL CLARIFYNG INFORMATION OR DO ADDITIONAL WORK WHICH IS WHAT WE SAW WITH THE CHILDREN'S MUSEUM AND THEY PUT UP A RECOMMENDATION TO THE BOARD OF COUNTY COMMISSIONERS AND IT WAS REVIEWED BY THE CHAIR AND THE CHAIR SEND IT BACK TO TDC THEY WANTED YOU GUYS TO PROVIDE ADDITIONAL CLARIFICATION AND SO IF THAT APPROVES TODAY IT IS A RECOMMENDATION TO THE BCC AND THE BCC CAN TAKE A VARIETY OF ACTIONS.

>> I AM NOT AGAINST YOUR MOTION IN ANY WAY OR SHAPE OR FORM BUT I HAVE TO AGREE THAT I THOUGHT THIS WAS A POLICY DISCUSSION INSTEAD OF MOVING FUNDS I AM NOT MOVING FUNDS UNTIL WE HAVE ESTABLISHED A POLICY IN MOVING FORWARD FOR THE RESERVE FUNDS. I'M HONESTLY FRUSTRATED I THINK WE'RE STILL TALKING IN CIRCLES ABOUT THIS AND WE NEED TO SET SOME GROUND RULES AND SET EXPECTATIONS ABOUT WHAT THE CATEGORIES WILL BE , I NEED TO SEE DOLLARS IN FRONT OF ME I CANNOT SEE WHAT IS OUT THERE AND THAT IS TROUBLING FOR ME I DO NOT HAVE NUMBERS IN FRONT OF ME RIGHT NOW BUT NOT HAVE UPDATED NUMBERS IS PROBLEMATIC FOR ME TO MAKE A DECISION ON ANYTHING. UNFORTUNATELY UNTIL WE START SETTING UP POLICIES FOR CATEGORIES WHETHER IT IS PROGRAMMATIC OR CAPITAL, ALL OF IT I THINK WE NEED TO START WITH POLICY BEFORE MOVING MONEY

. >> SPOKEN LIKE A TRUE ELECTED OFFICIAL WHO ARE RESPONSIBLE FOR THIS SORT OF THING AND I AGREE WITH COMMISSIONER SAMORA . I AM SITTING HERE THINKING THIS LOOKS LIKE A WORKSHOP TO ME AND SO WERE WE START IS NOT MOVING MONEY . I'M JUST SAYING THE SAME THING COMMISSIONER ARNOLD SAID IS JUST MOVING POLICY SO WHAT DO WE WANT TO ACCOMPLISH? I HAVE HEARD ONE THING, I THINK, EMERGENCY FUNDS . WE WANT TO BE SURE WE HAVE EMERGENCY FUNDS AND I THINK WE NEED TO SIT DOWN AND SAY WHY DO WE NEED A RESERVE POLICY OR WHAT ARE WE GOING TO DO WITH A RESERVE AND GO FROM THERE. I AM LOOKING, THIS LOOKS LIKE A WORKSHOP AND MAYBE A LITTLE BIT OF A DIRECTION TO SAY WHAT WE WANT TO SEE GOING INTO A WORKSHOP , WE WOULD LIKE TO SEE WHAT OTHER TDC GROUPS ARE DOING AND WHAT ARE THEIR POLICIES MAYBE AS A MODEL , BUT THIS IS , THIS MOTION I DO NOT SUPPORT BUT POTENTIALLY A WORKSHOP OR AT LEAST A GOOD AMOUNT OF TIME SET ASIDE TO TALK ABOUT LIKE THE FACILITY LIKE WHAT ARE WE DOING OR WHY ARE WE MOVING RESERVE SPIRIT WE KNOW HOW WE GOT HERE AND WE GOT HERE BECAUSE THERE WERE TWO ENTITIES OF RESERVES AND WE KEPT SENDING THEM AND WHEN THEY DID NOT DO ANYTHING WITH AND THEY WERE SAYING WE CLARIFY WHAT YOU NEED WHAT YOU WANT AND SO WE KNOW HOW WE GOT HERE WE JUST DON'T KNOW, WE KNOW WE NEED -- WE DON'T KNOW THE POLICIES GOING FORWARD YET . MAYBE LIKE I SAID WE NEED TO TALK TO OTHER TDC AND FIND OUT HOW THEY SET UP THEIR POLICIES .

>> WE ACTUALLY DO HAVE THE POLICIES IF YOU GO BACK AND I'VE BEEN SITTING ON THIS BOARD ABOUT 12 OR 15 YEARS.

[02:00:03]

WE HAD A POLICY THAT WORKED FOR YEARS AND IT WAS, OKAY, WE DID A LITTLE BETTER THAN WE THOUGHT LAST YEAR AND WE HAVE AN EXTRA 400,000 SO LET'S PUT THAT INTO NEXT YEAR'S BUSINESS PLAN. THAT IS HOW WE OPERATED FOR AS LONG AS I CAN REMEMBER AND THAT IS WHAT MOST TDC'S AROUND THE STATE HAVE DONE . WE DID NOT SPEND THE MONEY THE LAST THREE YEARS AND THEN THIS BIG POT POPPED UP OUT OF NOWHERE AND A LOT OF IT HAS TO DO WITH THE OFFICE OF BUDGET AND THE COLLECTION GROUP , DENNIS IS DEPARTMENT COLLECTING MONEY . THEY HAVE DONE SUCH A GOOD JOB FROM WHERE WE HAVE DONE AND WHERE WE ARE TODAY AND THAT IS ONE OF MY BIGGEST FEARS HOW SUSTAINABLE THE GROWTH IS BECAUSE IN THE REPORT, EVEN IN OCTOBER AND NOVEMBER THAT WAS IN OUR PACKET, IT SHOWED OCTOBER AND NOVEMBER DOING WELL BUT IT WAS BASICALLY LEVIED IN THE GROUP SIDE OF BUSINESS BECAUSE THEY GROUP BUSINESSES COME BACK AND IF YOU LOOK AT THE AREAS THEY PERFORMED WELL IN THE TRANSIENT AREAS, THEY ARE SHOWING NEGATIVE TREND INCLUDING APARTMENTS . WE HAVE TO LOOK AT THIS STRATEGICALLY AS A BUSINESS AND BE SMART ABOUT IT. I WOULD LIKE TO ALMOST GO INTO ZERO BASE AND LOOKING AT REALLY WHAT IS HAPPENING . BE SUPERSMART.

I THOUGHT WE WERE GOING TO GET A PRESENTATION FROM THE COUNTY ON HOW THE AIR B&B COLLECTIONS HAD CHANGED OVER THE FIVE YEARS BECAUSE IT WOULD GIVE US A GOOD SENSE BECAUSE IT HAS COMPLETELY CHANGED OUR BUSINESS AS A TDC.

>> THE TAX COLLECTOR WILL PRESENT AT THE MARCH MEETING.

>> OH, GREAT. TO MAKE IF YOU ARE SAYING THERE'S A POLICY, AND I'M NEW IN YOUR BEEN AROUND BUT IF THERE IS A POLICY GOING BACK TO 2019, THAT STILL DOES NOT, THAT IS HOW THE MONEY IS ALLOCATED IF YOU HAVE A SURPLUS EVEN IF IT'S TO DIFFERENT CATEGORIES. IT DOES NOT ADDRESS HOW DO YOU DEAL WITH A SITUATION WHERE YOU HAVE AND ASK FROM SOMEONE WHO IS OUTSIDE OF THE REGULAR PROCESS OF HOW YOU ARE ASKING FOR THE FUNDS AND HOW YOU DISTRIBUTE THOSE.

>> RIGHT . AND WE DID NOT FOLLOW OUR POLICY OF ACTUALLY ROLLING OVER THE MONEY INTO THE NEXT YOUR BUDGET . THAT IS PART OF IT BUT WE WERE HOLDING THE MONEY BACK INSTEAD OF ROLLING OVER LIKE WE HISTORICALLY DID.

>> IT WAS NOT CARRIED FORWARD. LIKE I GOT THAT. THAT JUST DOES NOT SOUND LIKE THE ISSUE FOR THE ORGANIZATION BEFORE US ASKING SOMETHING OUTSIDE OF THE PROCEDURES NOT HAVE THE

MONEY GOT SET ASIDE . >> THAT SHOULD BE BUILT INTO THE SPECIFIC CATEGORIES WHERE THE APPROPRIATE MONEY SUCH AS CATEGORY 5 , IT MAY HAVE AN OPPORTUNITY DOWN THE ROAD TO BE

PRE-BOUGHT. >> TO TRY AND MOVE THINGS FORWARD, CHARLES, I DON'T THINK WE HAVE FIVE VOTES. I AM WILLING TO WITHDRAW MY SECOND AT THIS POINT BECAUSE I UNDERSTAND EXACTLY WHERE WE ARE AT AND I THINK WE WILL END UP WHERE YOU ARE AT BECAUSE WE HAVE POLICY ON THAT SIDE OF DOING THAT . MOVING FORWARD, TO GET US PAST THIS , THE FIRST THING IS I WANT TO IDENTIFY AS EACH INDIVIDUAL

[02:05:01]

ALLOCATION. >> DO YOU WANT TO OF A PROGRAM THAT WILL ASK PEOPLE TO COME IN AND GIVE US IDEAS HOW TO USE FUNDING BECAUSE ACROSS THE RESERVES WE HAVE A TOTAL OF $5 MILLION OR $2 MILLION AND WE ARE LOOKING FOR CREATIVE WAYS TO SPEND THAT? ARE YOU GUYS INTERESTED IN COMING UP WITH A SEPARATE PROGRAM AND APPROACH FOR EACH OF THOSE SEPARATE CATEGORIES. WE HAVE FIVE CATEGORIES WITH RESERVES SO DO YOU WANT TO GO BACK TO SLEEPING CATEGORIES AND BUDGET RESERVE ARE RESERVED BUDGET OR , LIKE YOU HAVE MULTIPLE THINGS ON THE TABLE I GUESS BUT SOME OF IT , YOU HAVE ESSENTIALLY, WHAT YOU HAVE IS FIVE DIFFERENT BUDGETS AND THEY ARE ALL INTERCONNECTED BUT YOU HAVE FIVE DIFFERENT BUDGETS AND FIVE DIFFERENT FUNDS. WHEN WE TALK ABOUT HOW DO WE HANDLE REQUESTS, THAT IS A PRETTY BROAD NET IN AND OF ITSELF.

AS I MENTIONED WHEN MIKE WAS TALKING ABOUT THE STATUE, I SUGGESTED IT COME OUT OF CATEGORY 2 BUT CATEGORY WE COULD HAVE PAID IT OUT OF CATEGORY 4 AND THEY WERE ASKING FOR A LARGE AMOUNT OF MONEY AND YOU COULD SPLIT IT UP AND 50 MILLION DIFFERENT WAYS BETWEEN THE CATEGORIES .

>> I'M SORRY TO INTERRUPT BUT IF I'M SITTING IN CATEGORY THREE THERE'S NO WAY IN I'M GIVING UP MONEY FOR MY BOAT RAMP FOR A MUSEUM. I THINK EACH ONE OF THE CATEGORIES NEED TO HAVE THEIR OWN VOICE HOW THE RESERVES ARE DONE AND WE NEED TO TRY AND BE SYMPATHETIC TO EACH ONE OF THOSE CATEGORIES.

>> WHAT HAPPENS IN THE CASE WHEN WE GET A REQUEST THAT WE FIND FROM THE TWO CATEGORIES WHICH I THINK IS WHAT WE DID WITH FORT MOSE A AND I NEED TO GO BACK AND CHECK THAT I THINK WE GOT A REQUEST TO FIND FORT MOSE A OF THE RECONSTRUCTION OF THE FORT AND PORTED OUT OF CATEGORY 2 AND PART OF IT OUT OF CATEGORY 4 SO THERE IS , THINGS ARE NOT --

>> THREE AND FIVE WILL CROSS OVER INTO AND BIBLE CROSSOVER.

IT COULD CROSSOVER WITH ONE BUT I THINK THAT, THE BIGGER DISCUSSION MAYBE THERE'S A BIGGER DISCUSSION DO YOU GUYS WANT TO DO THAT OR DO YOU WANT TO MAYBE, THE QUESTION IS DO YOU WANT TO HEAR SPECIAL REQUEST EVER AND MAYBE WE DON'T DO ANY SUCH REQUEST AND THAT IS PROBABLY NOT THE ANSWER TO THAT IS ONE OF THOSE THINGS. IT IS A LITTLE PHILOSOPHICAL AND IF WE CAN GET SOME THOUGHTS GOING AND CERTAINLY THE OTHER THING WE CAN TOTALLY PAUSE AND YOU CAN LET ME KNOW WHAT YOU THINK YOU NEED AND I HEARD WE MAY NEED TO SEE THE ACTUAL DOLLAR AMOUNTS THAT WOULD BE HELPFUL FOR DISCUSSION AND I HEARD WE MAY NEED TO SEE WHAT OTHER TDC'S ARE DOING AND YOU CAN PAUSE A DISCUSSION AND YOU CAN TELL ME WHAT YOU NEED TO FURTHER CONSIDER AND I CAN WORK WITH MY TEAM AND WE CAN COME BACK NEXT TIME AND RUN THROUGH THE THINGS YOU MAY THINK WILL BE HELPFUL AND YOU CONTINUE DISCUSSION AND

THAT IS AN OPTION. >> I'M SORRY. MY FINAL QUESTION IS THE WAY THE DOLLARS ARE COLLECT DID , I THINK IF WE ARE STARTING TO SPEND IT IN DIFFERENT DIRECTIONS I THINK WE NEED TO HAVE A STATE OPINION ON WHAT WE CAN SPEND SO IT GETS COLLECTED AT THE 40/30/30 HEARD THE BOAT AND CAN WE SPEND RECREATIONAL DOLLARS ON THE CHILDREN'S MUSEUM? I THINK YOU CAN GET YOURSELF IN TROUBLE WITH THE GATSBY SITUATION.

>> WERE THE FLORIDA STATUE COMMENCES A COUPLE OF THINGS IT SAYS WE HAVE TO HAVE YOU ALL, A TDC, AND A PLAN HOW WE WILL SPEND OUR MONEY . THE STATE STATUE SAYS IT HAS TO BE USED FOR TOURISM PURPOSES AND THERE IS DIFFERENCES IN THE PENNIES BUT THE ACTUAL FIVE CATEGORIES IS SOMETHING WE PUT IN PLACE IN THE CASE WHEN WE WANT TO PULL THE MONEY AND WE HAVE A LOT OF RESERVES IN ONE CATEGORY AND WANT TO SPEND IT ON SOMETHING THAT WOULD BE MOST APPROPRIATE AND CATEGORY 2 WE HAVE THE AUTHORITY AND CORRECT ME IF I'M WRONG, WE HAVE 40 THROUGH THE BOARD OF COUNTY COMMISSIONERS TO MAKE THE EXCEPTION TO OUR POLICY TO PULL THAT OVER AND WE ARE ALLOWED TO DO THAT BECAUSE IT IS OUR LEVEL POLICY WHAT THE STATE LEVELS ON IS THE STATE. FOR INSTANCE ONE OF THE THINGS I THOUGHT COME THROUGH A COUPLE OF YEARS AGO IT WAS LIKE A ROADWAY OR SHOULDER PROJECT THEY THOUGHT WOULD HELP BICYCLIST AND ONE OF THE COUNTIES ASKED COULD THEY USE TDC ON THAT AND THE STATE SAID THEY COULD NOT. IT IS MORE AT THE STATE LEVEL THAN

[02:10:03]

OUR ACTUAL FIVE CATEGORIES. >> WHAT I AM GOING BACK TO IS WHAT THE VOTERS VOTED ON PIT YOU ARE SAYING ONLY THE STATE MATTERS NOT WHAT THE VOTERS MATTER AND I THINK THAT IS A BIGGER PROBLEM BECAUSE THEY VOTED ON THE 40/30/30 AND THAT IS HOW WE GOT THE BED TAX AND THAT IS HOW IT BECAME IN PLACE.

WE STARTED KNOWING THAT, THAT IS A PROBLEM.

>> WE HAVE REALLOCATION AND I DO NOT KNOW WHAT THE RATIONALE AS FROM THE LEGAL SIDE BUT IT IS NOT 40/30/30 MORE.

>> WE HAVE FIVE CATEGORIES NOW.

>> WE HAVE FIVE CATEGORIES BUT AGAIN WE DO NOT BREAK IT DOWN 40/30/30 ANY LONGER AND I CANNOT SPEAK --

>> THE FIRST TWO PENNIES I THINK ARE STILL FALLING UNDER

THAT. >> I DO NOT THINK SO I CAN

TELL YOU REALLY QUICK. >> WAS THERE A STATUE ON THE

VOTE? >> WAS THERE A STATUTE ON THAT BOAT? I'M NOT SURE WHAT THAT MEANS.

>> WHEN IT GOES AWAY? PEOPLE HAVE BEEN HERE LONG TIME

REMEMBER THAT . >> SO PENNY ONE IS BROKEN UP AND THIS WILL GET REAL CONFUSING BUT THE SHORT ANSWER I WILL SEND YOU THE ORDINANCE IT IS NOT BROKEN UP AS

40/30/30. >> I UNDERSTAND THAT BUT I AGREE WITH THE MAYOR AND WE HAVE TO HAVE A WORKSHOP HERE AND I THINK EACH CATEGORY NEEDS TO BE ITS OWN RESERVE AND IT NEEDS TO STAY IN IT'S ON RESERVE. I DON'T WANT TO SEE CATEGORY 1 PAIN FOR SOMETHING CAPITAL THAT DOES NOT HELP THE

MARKET. >> IF WE ARE ONLY TALKING ABOUT THREE CATEGORIES, WE NEED TO KNOW WHAT THE RESERVES ARE IN CATEGORY THREE AND FIVE GO UP BASED ON MULTI-ANNUAL PROJECTS THAT OCCURS WHEN YOU BUILD FOR THOSE THINGS WHETHER IT IS SANDER PEERS OR WHATEVER . ONE AND TWO AND FOUR AND WE HAVE REPRESENTATIVES FROM WANTED TO HEAR THAT COULD SAY WE HAVE EVALUATED THIS AND THIS IS WHAT WE THINK WE NEED AND COME BACK TO THAT IS WHAT THE RECOMMENDATION I DON'T THINK IT REQUIRES A WORKSHOP THAT IS TWO CATEGORIES JUDGING WITH THEIR BOARDS OR WHOMEVER THEIR OWN NEEDS MOVING FORWARD. WE HAD THAT AT ONE POINT AND I DON'T KNOW ABOUT THE CULTURAL COUNSEL BUT CATEGORY 2% OR ACTUALLY CATEGORY FOUR THIS IS WHAT I THINK A LOGICAL RESERVE IS BUT I CANNOT IMAGINE IT COULD BE THAT BIG UNLESS YOU WERE SAVING FOR SOMETHING THAT WE DON'T KNOW ABOUT. I THINK IF YOU GET EN POINTE OR INPUT FROM THE CATEGORIES AND RECOMMEND BACK TO US WHAT THE NUMBER IS WE CAN MOVE ON FROM THERE.

>> THIS IS THE DISCUSSION OF THE POLICY TO HANDLE REQUEST FROM THE OUTSIDE WORLD SO WHAT YOU'RE TALKING ABOUT IS MORE OF THE BUDGET DISCUSSION FOR FISCAL YEAR 25 WE HAVE THIS MUCH FUNDING AVAILABLE IN GROUPS COME BACK AND TELL US WHAT YOUR PLAN FOR SPENDING THE MONEY IN TODAY'S DISCUSSION COMES FROM LAST MONTH TABLING OF TWO FUNDING REQUESTS FROM TO OUTSIDE ORGANIZATIONS AND THEY DIRECTION FROM THE GROUP WAS WE CANNOT PROVIDE, WE CANNOT TAKE UP AND CONSIDER OUTSIDE FUNDING REQUESTS UNTIL THE POINT WE HAVE A POLICY IN PLACE FOR HOW TO HANDLE THOSE AND THAT IS WHAT TODAY'S DISCUSSION IS, HOW DO WE WANT TO HANDLE FROM A POLICY PERSPECTIVE, NOT TALK ABOUT ANY SPECIFIC PROJECT ALTHOUGH WE HAVE TO SPECIFIC FUNDING REQUESTS AT THE MOMENT WE HAVE TABLED BUT NOT LOOKING AT ANY OF THEM AS INDIVIDUAL REQUESTS AND LOOKING IT FROM A POLICY PERSPECTIVE OF WHEN AN OUTSIDE ENTITY WOULD LIKE TO APPROACH THE TDC FOR FUNDING WHETHER RESERVES OR PUT INTO NEXT YEAR'S BUDGET OR WHATEVER IT IS, HOW DO WE WANT TO HANDLE THAT? THIS IS A QUESTION, I INTERPRETED THIS TO BE THE IN QUESTION AND WHAT I THINK YOU WERE TELLING ME AND IF YOU'RE NOT PLEASE LET ME KNOW. I THINK WE NEED TO ADDRESS THAT BECAUSE WE HAVE GOT TO REQUEST AND WE WILL CONTINUE TO GET REQUEST IN THE FUTURE AND THERE IS A VARIETY OF WAYS TO SIFT THROUGH THOSE BUT I THINK WE HAVE TO

FIGURE OUT WHAT THAT IS. >> I THINK WAS CHARLES ON THE POINT AND MAYBE WE NEED TO HAVE THE INPUT FROM THOSE CATEGORIES AND PEOPLE WORKING IN THOSE CATEGORIES OF HOW WE CAN DEAL WITH THEM BECAUSE I KNOW THEY HAVE PEOPLE COME TO THEM ALL

[02:15:01]

WANT TO MAKE SURE THAT CATEGORY 1 IS PLAYING BY THE SAME RULES AND THAT IS WHY I SUGGESTED THE COUNTY HAS THE POLICY OF THE CIP AND THAT DON'T HAVE TO BE EXACTLY LIKE THAT BUT USE IT AS A FOUNDATION HOW WE ARE GOING TO HANDLE THESE IT IS CALLED CAPITAL IMPROVEMENT PROJECTS AND HOW WE WILL HANDLE THE ALLOCATIONS AND I FEEL I AM BEATING A DEAD HORSE, BUT I REALLY THINK THERE'S A PROCEDURE WE'RE SO CLOSE WE CAN GET THERE, BUT WE DO NOT HAVE THE NUMBERS HERE IN FRONT OF US TODAY TO LOOK AT THAT . I THINK IT IS THERE AND I THINK WE ARE CLOSER AND WE'RE ALL TRYING TO GET TO THE SAME LOCATION AND WE WANT TO BE ABLE TO HELP PEOPLE THAT DESERVE THE HELP BUT UNFORTUNATELY WE CAN'T RIGHT NOW EVEN IF WE GO TO THE CITY AND SAY HOW DO YOU HANDLE YOUR CAPITAL SO WE BRING THEM ALTOGETHER AND I THINK WE'LL

GET THERE. >> I THINK I MAY HEAR TO POTENTIAL COLLECTIVE WE AND AGAIN MYSELF AND THE CULTURAL COUNSEL AND PARKS AND RECREATION DEPARTMENT AND WHOEVER ELSE NEEDS TO BE INVOLVED, MAYBE WE COLLECTIVELY COME UP WITH A STRATEGY FOR EACH PERSPECTIVE CATEGORY MAYBE A COUPLE OF OPTIONS AND WE COME BACK AT A FUTURE MEETING AND SHARE THAT WITH YOU GUYS AND YOU CAN USE THAT FOR DISCUSSION POINTS OR WE CAN HAVE ANOTHER MEETING AND HAVE ANOTHER AGENDA ITEM OR SPECIAL MEETING WITH THE TDC WHICH IS MORE LIKE WORKSHOP ORIENTED WHERE YOU CAN DISCUSS AND TELL ME WHAT YOU NEED AND I WILL BRING YOU THE INFORMATION WHAT OTHER COUNTIES DID AND WHAT THE BUDGETS ARE AND WHAT YOU NEED FOR THAT DISCUSSION AND IT SOUNDS LIKE YOUR GOING TOWARDS TWO DIFFERENT APPROACHES WHETHER THE SUBJECT MATTER EXPERT SPRING FOR YOU SOMETHING TO DISCUSS AND SAFE YOU HAVE REDIRECTION TO GO BACK AND REWORK IT OR AND YOU SPECIFY AND MAYBE THE TEAM COME BACK NEXT OF YOUR CONSIDERATION AND YOU CAN DECIDE WHAT THE NEXT STEP IS THAT IS A PATH I SEE EVOLVING.

>> GO AHEAD. >> I THINK THERE ARE ACTUALLY TWO SUBJECTS IN ONE SENTENCE AND ONE OF THOSE TO ME APPEARS TO BE HOW THE RESERVES WITH THE GROUPS ARE IN THE CATEGORY WOULD BE SPENT AND IF THE PEOPLE WHO ARE IN CHARGE OF THE CATEGORIES BROUGHT US A PLAN HOW THEY WOULD SPEND THAT AND WHAT IS APPROPRIATE AND WE MAY FIND THEY DO NOT HAVE A PLAN AND DON'T NEED THE MONEY . I THINK THAT WILL NOT BE TRUE.

THE SECOND PART IS, I THINK WE WILL NEED TO GO TO THE BOARD OF COUNTY COMMISSIONERS WITH A NEW ALLOCATION AND I THINK WE NEED TO LOOK AT CATEGORY ALLOCATION GOING BACK TO THE 40/30/30.

ALSO LOOK AT WE RUSH TO PUT MONEY IN FOR THE SAN AND CATEGORY FIVE THE PENNIES, WERE FOR CATEGORY 3 AND IT USED TO BE THE SAND AND IT GOT MOVED OVER TO THE OTHER AREA. WHEN WE LOOK AT THE NUMBERS THE RESERVES ARE REALLY HIGH. WE

[02:20:03]

LOOKED AT IS ALL I'M SAYING. >> THAT IS A REOCCURRING COST AND I THINK THE PROJECTIONS THAT TERA BROUGHT TO US TOOK INTO ACCOUNT THOSE REOCCURRING COSTS BECAUSE IT IS A 50 YEAR PLAN AND I THINK WE ARE IN YEAR 25.

>> ALL I AM SAYING IS NOT IS MUCH SPECIFICALLY OF SOMEONE TAKING A LOOK AND IF WE ARE LOOKING AT ALLOCATIONS OF THE 40/30/30, SHOULD THERE BE A CHANGE IN ANY OF THE OTHER ALLOCATIONS TO CHANGE HOW THE SPLIT WAS DONE THREE YEARS AGO , MAYBE IT NEEDS TO BE RETHOUGHT. I THINK BOTH OF THOSE ARE CONCURRENT SUBJECTS THAT ARE TRYING TO BECOME ONE

SUBJECT. >> I THINK THE SPLIT WE HAVE RIGHT NOW WE ARE COMFORTABLE WITH AT LEAST I AM COMFORTABLE WHERE THE SPLIT IS AND HOW WE ARE HANDLING RESERVES . BUT , TERA, DIDN'T CATEGORY FIVE, WE HAD A FORMULA WHY IT GOT THAT PARTICULAR NUMBER AND IT WAS BECAUSE OF UPCOMING BEACH

NOURISHMENT IS THAT CORRECT? >> TO SOME EXTENT, YES AND THE BEACH NOURISHMENT IT COULD ALSO BE BEACH MAINTENANCE AND I BELIEVE WE PUT IN FUNDING FOR FUTURE ANTICIPATED PROJECTS AND PART OF THE LARGE RESERVE THAT IS IN THERE NOW ALTHOUGH WE ARE PAYING FOR REOCCURRING LIKE SAINT AUGUSTINE BEACH, THERE HAVE BEEN A VARIETY OF NEW PROJECTS THAT ARE IN THE AREA WHERE THE BURNS AND THE REPLACEMENT OF THE SAND AND I THINK WHEN WE PUT THAT IN , SOME WERE ALREADY FINALIZED AND SOMEWHAT ANTICIPATED AS WELL.

>> TERA IF MEMORY SERVES ME CORRECTLY, I BELIEVE THE BOARD OF COUNTY COMMISSIONERS CHANGED OUR RECOMMENDATION OR RECOMMENDED ALLOCATIONS WHEN WE SENT THAT UP . IT WAS LOOKED AT EVEN FURTHER AS FAR AS HOW MUCH WENT INTO EACH CATEGORY.

>> JUST SOME CLOSING COMMENTS ON MY SIDE WE HAVE MONEY SITTING IN RESERVES AND WE NEED TO PUT IT TO WORK AND I DON'T THINK WE NEED TO BELABOR THIS WE NEED TO GET IT MOVING AS TO HOW WE WILL ALLOCATE THE RESERVES AND PUT THEM TO USE AND MY THOUGHTS ARE THE CATEGORIES ESTABLISH BASELINE RESERVES AND WE HAVE SURPLUS RESERVES AND ALLOCATED RESERVES, TO GO BACK TO WHAT IRVING SAID , EVERY YEAR AS PART OF THE ANNUAL BUDGETING PROCESS YOU HAVE SURPLUS RESERVES AND COME UP WITH PLANS . I HAVE NOT HEARD A SINGLE PROJECT COME BEFORE US FROM PRIVATE PARTIES THAT COULD NOT BE SIX MONTHS OR NINE MONTHS TO THE NEXT BUDGETING PROCESS AND I THINK THAT IS PART OF THE CONSIDERATION. I LIKE THE THOUGHT PROCESS. AND THAT IS ALL I'VE GOT.

>> OTHER COMMENTS? >> WHERE DO WE GO FROM HERE? ARE WE GOING TO COME BACK WITH STAFF, YOU KNOW I AM WITH COMMISSIONER ARNOLD IT IS EASIER TO SEE NUMBERS AND MAKE A DECISION AND MAYBE SEE A PACKAGE AND THERE WAS NOTHING AND IT IS ONE THING TO HEAR IT AND WE HAVE PEOPLE HAVE BEEN HERE LONG TIME AND I AM RELATIVELY NEW AND I DON'T HAVE THAT HISTORY AND SO IT WOULD BE GOOD IF WE COULD HAVE THOSE NUMBERS TO COMPARE WHERE WE WERE AND WHERE WE ARE AT AND WHAT IS THE FIVE-YEAR OR TENURE HISTORY OF THE BUDGET OR THE CATEGORIES AND WOULD WE GO FROM HERE. WE CAN SEE BACK TO THE TIME WHERE EVERYONE WAS TALKING ABOUT WHERE WE WERE PUTTING IT BACK INTO THOSE CATEGORIES AND WHEN WE STOP PUTTING IT IN THERE AND AT THE SAME TIME WE WERE LIKE REDUCING CERTAIN CATEGORIES , WHICH WAS THE ACH CATEGORY WHICH CUT A LITTLE BIT AND IF WE HAVE RESERVES WHY WERE WE NOT GETTING THAT BACK IN THE BUDGET , AND SO I WOULD LIKE TO SEE THOSE NUMBERS SO WE CAN MAKE AN INTELLIGENT DECISION AND THIS WILL HELP US IN THE FUTURE AS WE GO FORWARD BECAUSE WE HAVE SOME CONSISTENCY AND WE HAVE PEOPLE WHO HAVE BEEN HERE LONG TIME BUT THE COUNTY IS GROWING AND WE WILL HAVE NEW PEOPLE COMING IN AND SEND THE HAVE TO START ALL OVER AGAIN AND IT WOULD BE GOOD TO JUST HAVE THAT AND I AM SURE YOU COULD PULL IT TOGETHER, A PACKET FOR US HISTORICALLY WHERE HAVE WE BEEN WITH THE FUND ALLOCATION IN TERMS OF THE DIFFERENT

[02:25:04]

>>

>> I'M 68 SO WE ARE IN THE SAME CATEGORY.

>> OKAY SO FOR THE NEXT AGENDA YOU WOULD LIKE THIS ITEM AND YOU WOULD LIKE A BUDGET HISTORY FOR THE LAST 5+ YEARS?

ANYTHING ELSE? >> FOLLOWING ON WHAT THE CHAIR , MAYBE WHAT WE CAN DO IS INVITE WAS IT JESSE THAT CAME BEFORE , MAYBE A REVIEW BECAUSE THAT IS WHAT HE SAID

AND MAYBE YOU CAN COME AGAIN. >> SURE.

>> I THINK ALL OF THAT WAS INCLUDED .

>> GO AHEAD. >> SOME EXAMPLES OF WHAT OTHER TDC'S ARE DOING AND THAT WAS MY REQUEST.

>> THANK YOU. >> ] YOUR FIVE CATEGORIES FOR DISCUSSION ON WHERE YOU FEEL RESERVES NEED TO BE WITH CATEGORIES ONE THROUGH FIVE.

THESE ARE JUST SOME RECOMMENDATIONS FROM THOSE WE

WILL BE AFFECTING MOST. >> IT SEEMS LIKE PEOPLE AFFECTED BY EACH OF THE FIVE CATEGORIES ON HOW THEY FEEL THE

RESERVE IS LOST. >> I JUST RECEIVED A SUMMARY OF WHERE YOU WANT TO SEE THESE RESERVES GO . ANY SUGGESTIONS THAT COME OUT OF THAT GROUP WILL BE VERY WELCOME.

>> I THINK ON YOUR IDEA , WE SHOULD SHOW THAT 10% --

>> WE JUST NEED TO HAVE 10% >> BUT THE DOLLARS THAT ARE

THEY ARE IN THE 10%. >> I CAN TELL YOU RIGHT NOW , THIS REQUEST IS BROUGHT TO THE TABLE REALLY QUICK IF WE DON'T FIGURE IT OUT. WE DON'T NEED TO BE DOWN TO THAT LEVEL, AND WE ARE ABOVE THAT ACCORDING TO THE PRESENTATION. SO, WE COULD BORROW ON THE CLOCK A LITTLE BIT. ACROSS THE CATEGORIES WITH THE EXCEPTION OF FIVE SPENT MORE EXPENDITURES ACROSS ALL THE CATEGORIES. SO, AS WE THINK ABOUT RESERVES , IF YOU WANT TO CONTINUE NEXT YEAR'S LEVEL AT THIS YEAR'S SERVICE LEVEL , AND WE THINK THAT PERHAPS GROWTH WILL SLOW A LITTLE BIT , WE NEED TO BE MINDFUL OF HOW MUCH WE SEND OUT RESERVES , BECAUSE IF WE HAVE MINIMAL GROWTH THIS YEAR, WE HAVE ALREADY SPENT MORE MONEY ON THIS YEAR'S BUDGET THEN OBJECTED REVENUE. SO, I HAVE HEARD SOME SUGGESTIONS THAT WE DON'T MOVE ANY OF THOSE RESERVES INTO THE BUDGET , AND THAT IS NOT ACTUALLY THE CASE. WE SAW A YEAR OF REAL EXTREME GROWTH , AND WE ARE TRYING TO RESPONSIBLY HAVE THAT VOTED IN A SUSTAINABLE WAY, IF THAT MAKES SENSE. JUST AS A THOUGHT, WHEN I BRING YOU BACK , THIS WILL HOLD BACK THE 10% , BUT WE WILL SPEAK A LITTLE BIT TO THAT AS WELL . WE HAVE AN ELEVATED EXPENDITURE HERE , SO WE WANT TO KEEP THE NEXT ROOM WERE ANTICIPATING AND GROWTH FOR INCOMING MONEY . WE WILL RESERVE THAT WAY AS WELL. I DID NOT HAVE ANY OF THAT PREPARED TODAY BECAUSE THE THOUGHT THAT WE WOULD HAVE A POLICY DISCUSSION , AND IT WAS NOT ANYTHING SPECIFIC REQUESTED OVER THAT. THE WHEN YOU START TALKING ABOUT SPENDING RESERVES DOWN , THEY TEND TO BE A POLICY FOR THOSE RESPONSES, BECAUSE WILL TAKE MUCH MORE CONSIDERATIONS.

>> BUT TO THAT POINT, WE HAVE TO HAVE THE POLICY, BECAUSE THE STATES WILL COME DOWN ON US. WITHOUT THE POLICY, WE DON'T KNOW HOW WE ARE SPENDING THAT . SO, YOU HAVE TO GET THE POLICY

[02:30:03]

[12. UPDATE ON ST. JOHNS COUNTY'S PROPOSAL FOR CONDSIDERATION AS THE LOCATION FOR THE FLORIDA BLACK HISTORY MUSEUM ]

>> SO, ARE WE CLEAR? WITH THOSE MAJOR POINTS THAT YOU WERE GOING TO COME BACK WITH? IS NUMBER 12 , UPDATE ON ST. JOHNS COUNTY PROPOSAL FOR CONSIDERATION AS THE LOCATION FOR THE FLORIDA BLACK HISTORY MUSEUM. SO, JUST FOR THE BENEFIT OF EVERYBODY, I AM SURE THAT WE HAVE DIFFERENT LEVELS OF KNOWLEDGE ABOUT WHAT IS GOING ON HERE. SO, IN 2023, THERE IS STATE LEGISLATION REGARDING THE DESIRE TO ESTABLISH A BLACK HISTORY RESUME . THE MUSEUM ALSO ESTABLISHED THE TASK FORCE ON WHERE THAT LOCATION WOULD BE. OVER THE COURSE OF TIME, THAT TASK FORCE HAS BEEN ESTABLISHED. BE A BEEN MEETING REGULARLY , AND THEY REQUESTED IN NOVEMBER OR DECEMBER FOR POTENTIALLY INTERESTED LOCATIONS FOR THEIR REVIEW AND CONSIDERATION. SO, WE DID THAT. ST. JOHNS COUNTY SEND OUR PROPOSAL ALONG WITH 12 OTHER LOCATIONS. WE SUBMITTED A PACKET TO THE TASK FORCE FOR CONSIDERATION , AND WE ARE SPECIFICALLY PROPOSING THAT IF THE FLORIDA MUSEUM FOR BLACK HISTORY WAS TO COME TO ST. JOHNS COUNTY, THEN IT WOULD BE LOCATED ON THE PROPERTY OF FLORIDA MEMORIAL UNIVERSITY , WHICH IS ON 214 -- I'M SORRY -- YES, THAT IS RIGHT, 214 AND JAMES. I THOUGHT THIS WAS A NEAT LOCATION, BECAUSE IT DOES HOUSE ELEMENTS TO THE BLACK COMMUNITY , AS ALL OF THE UNIVERSITY. WE RECENTLY TOOK LOOK AT TIRES GOING BACK EVEN FURTHER . MEMORIAL DOES NOT HAVE ACTIVE PRESENCE THERE, BUT THEY DO MEETING A FAIR AMOUNT OF LAND. AFTER SEVERAL MEETINGS AND DISCUSSIONS, THEY THOUGHT THAT YES, THIS IS AN INTERESTING IDEA. AND IF YOU WERE TO BE SELECTED, THE HOPE AND THE IDEA IS NOT HAVING FMU BE USED AS THE MUSEUM, BUT THAT WE WOULD ACTUALLY RE-CREATE SOME OF THESE BUILDINGS TO HOUSE AS HISTORICAL INFORMATION. THIS SHOWS WHAT WE WANT THE BUILDING TO LOOK LIKE, AND SHOWS HOW IT IS A HISTORIC BUILDING. THEY WANT AN ART CENTER, THEY ALSO RESEARCH FACILITIES, OF COURSE WHAT THE MUSEUM ADDED TO IT. I THINK THOSE COULD BE HOUSED HERE , AND WE THINK THEY'LL BE A PERFECT SITE FOR FOR A BUNCH OF REASONS. WE HAVE AWESOME HISTORY HERE SPANNING BACK EVEN FOR BEFORE THE UNITED STATES IS HERE. IT IS VERY ROBUST , AND I THINK WE HAVE A STORY TO TELL.

OUR SURROUNDING COMMUNITIES ALSO HAVE GREAT HISTORY THAT WE THINK COULD BE TOLD HERE , AND WE HAVE GREAT ACCESS FROM U.S. ONE , AND THAT WOULD BE A REAL EASY TRANSITION OUTS OF PEOPLE COULD EASILY COME INTO THE MUSEUM , SEE WHAT THEY WANT TO SEE, LISTEN GREAT THINGS, AND THEN BE ENCOURAGED TO GO TO THE VARIOUS SITES AROUND OUR COMMUNITY. SO, THAT THE ECONOMIC BENEFIT OF THE MUSEUM. SO, WE BEEN WORKING ON THIS IS A WHOLE BUNCH OF PARTNERS. AS I MENTIONED,

[02:35:01]

THE STATE WILL HAVE A FINAL SAY ON IT. PART OF THIS PROCESS INCLUDES A SURVEY, WHICH IS ONGOING , AND THERE IS THE UPDATE WE CAN GO AND CLICK THE SURVEY TO TAKE IT. LET THEM KNOW HOW WONDERFUL WE ARE THIS PART OF THE WORK , BECAUSE PRESENTLY, THE MORE PEOPLE WHO TAKE THE SURVEY, THE MORE IT REINFORCES OUR PROPOSAL. I CAN PROVIDE MORE INFORMATION AFTER THE MEETING IS STILL SO REQUESTED.

>> MADAM CHAIR, THANK YOU VERY MUCH FOR THE FOLLOWING PRESENTATION. WE APPRECIATE YOUR WORK ON THIS ROLE IN THIS INITIATIVE. WE, IN THE CITY, HAVE WRITTEN A LETTER IN SUPPORT , SO WE ARE FULLY IN SUPPORT . THIS IS A VERY APPROPRIATE PLACE . WITH THAT BEING SAID, WHAT YOU NEED FROM

US? ANYTHING? >> NO, WE ARE NOT ASKING ANYTHING FROM YOU GUYS, WE ARE JUST SHARING OUR KNOWLEDGE THAT THERE IS A SURVEY. WE PROMOTED THE THREE COUPLE OF DIFFERENT AVENUES AT THIS POINT , AND IT SEEMS TO BE GOING REASONABLY

WELL. YEAH, IT IS REALLY COOL. >> WE ARE EXCITED. WOULD YOU GUYS LIKE TO SPEAK TO THIS AT ALL?

>> THANK YOU VERY MUCH FOR THE OPPORTUNITY TO SPEAK TODAY.

THAT WAS A WONDERFUL PROJECT. VCP HAS BEEN HONOR TO BE A SMALL PART OF THIS, AND WE HAD PHONE CALLS AND TALKS , AND WE WERE SO GRATEFUL THAT THEY BROUGHT US INTO THIS. YOUR JOB IS REALLY TO PULL EVERYTHING TOGETHER FOR THE PITCH KID. I BELIEVE THIS IS A 10 PAGE DOCUMENT. THE CHALLENGE TO IT WITHOUT YOU MAKE IT RESONATE WITH FOLKS ? WE DECIDED WE WANTED TO PULL THIS TOGETHER WITH THE IMAGERY TO REALLY CREATE IT THAT FOLKS WOULD LOOK AT, AND WE FIGURED OUT WE HAD RICH BLACK HISTORY. BUT ALSO, WE HAD A STORY TO TELL .

IF YOU LOOK AT THE PRESENTATION , AND DR. KEYES CAN COME UP AND SPEAK TO THIS AS WELL, WE WANTED TO BE AS ACCURATE AS WE COULD. WE ONLY HAD SO MUCH HISTORY. THERE IS NO WAY WE COULD PUT IT ALL IN 10 PAGES, BUT WE WANTED TO START THE PROCESS AND LEAN INTO IT. SO, I ASKED DR. KEYES TO COME UP AND TALK ABOUT IT. SHE IS A RENOWNED HISTORIAN , AND I'M DELIGHTED TO HAVE HER HERE WITH US.

>> THANK YOU. I AM DR. LESLIE KEYS. I WILL GIVE YOU A BACKGROUND AS TO WHY WAS ASKED TO DO THIS. 25 YEARS AGO, I WAS ON THE STATES OF AMERICAN HERITAGE TASK FORCE. I ALSO REPRESENT THE STATE OF FLORIDA AND THE FORK WAS A VISITOR CENTER. ALSO, THE SPECIFIC SITE FOR THE MEMORIAL AT THE

[02:40:01]

SO, THIS IS A PHOTOGRAPHER WHO REALLY CAME DOWN TO LOOK AT AND TAKE PICTURES OF THE COMMUNITY. IT'S WONDERFUL. WE HAVE 7000 OF THESE PHOTOGRAPHS. IT'S GREAT RESOURCES IF WE GET THIS MUSEUM. I LAST LITTLE TIDBIT IS THAT I AM A TRUSTEE MERIT TO THE FLORIDA TRUST , SO WE HAD THE OFFICER GIVE US AN UPDATE ON THE BLACK HISTORY MUSEUM. SO, LET'S JUST PAY ATTENTION . WE MIGHT HAVE SOME MORE HOMEWORK TO DO. THANK YOU.

>> MADAM CHAIR? JUST TO ADD TO IT , THIS THURSDAY, THERE IS A PUBLIC MEETING AT THE LIBRARY ABOUT THE BEACH. WE ARE MOVING THE MARTIN LUTHER KING HOUSE THAT WAS SHUT OFF FROM ATLANTIC VIEW, THAT IS MOVING TO WEST ACRES. SO, ANY SUPPORT, BECAUSE THERE IS ALWAYS A NOBODY'S , SO, ANY SUPPORTS TO HELP US MAKING THE MOVE , THANK YOU. AND THEN, THE FORM OF A EVENTS THERE STARTING OVER THE NEXT FEW MONTHS ARE VERY IMPORTANT TO US ALSO.

>> I WOULD LIKE TO ALSO ADD THAT AS OF NOVEMBER, THE LAKEVILLE MUSEUM IS NOT PART OF THE AMERICAN CIVIL RIGHTS NETWORK . SO, WE HAVE A LOT OF HISTORY HERE , AND I THINK THAT HAVING SUCH A MUSEUM IN FLORIDA IS AWESOME. HAVING IT IN ST.

JOHNS COUNTY IS EVEN MORE AWESOME. I RESERVE ON THAT TASK FORCE , SO I AM JUST WEARING THAT HAT FOR NOW.

>> YOU HAVE A TROLLEY STOP NOW.

>> I DO. >> AND THANK YOU FOR SERVING ON THE COMMITTEE. I WISH YOU ALL GREAT SUCCESS.

>> THANK YOU. WE HAVE A VIRTUAL MEETING COMING UP THIS MONDAY.

[13. MONTHLY REPORTS PROVIDED IN PACKETS ]

[14. MEMBER COMMENTS]

GETTING LATE. >> SO, MONTHLY REPORTS ARE INCLUDED IN THE AGENDA PACKET. WE HAVE PEOPLE IN THE AUDIENCE WILL BE ABLE TO ANSWER THOSE. IF THERE ARE NO QUESTIONS, ANY

[02:45:11]

>> MADAM CHAIR, I HAVE A COMMENT. AS THIS WILL BE MY LAST MEETING PROVIDED THE BOARD OF COUNTY COMMISSIONERS IN SAINT AUGUSTINE BEACH HAVE OUR NEW MAYOR BE APPOINTED TO THIS BOARD. I HAVE TERMED OUT AS MAYOR OF SAINT AUGUSTINE BEACH.

I ENJOYED MY TIME HERE . IT IS BEEN A COUPLE OF YEARS, AT

[15. NEXT MEETING DATE - March 18th]

THAT. SO, THANK YOU. >> THANK YOU.

>> THANK YOU, SIR. SO, I WAS GOING TO ADD THAT WE ARE DONE

WITH THE REPORTS. >> YES, WE ARE DONE WITH THE REPORTS. IT IS JUST QUESTIONS NOW. THE NEXT MEETING IS MONDAY, MARCH 18TH. WE WILL BE BACK FOR OUR NORMAL THIRD MONDAYS OF THE MONTH FOR THE REST OF THE YEAR. THERE WERE JUST OFF DAYS AND JANUARY AND FEBRUARY. SO, AFTER THIS , WE WILL MEET EVERY MONTH. BUT THEY WILL BE MEETINGS ON THE THIRD MONDAY, UNLESS YOU GUYS CALL A SPECIAL ONE.

>> OKAY, I JUST WANTED TO DOUBLE CHECK -- INDISCERNIBLE - LOW VOLUME ] THE OTHER THING I WANTED TO SAY IS WE JUST HAVE A LOT OF AFRICAN AMERICAN HISTORY HERE.

I ALSO SERVE AS THE EXECUTIVE DIRECTOR FOR THE LAKEVILLE MUSEUM. WE ARE RUNNING FREE NATIONAL SMALL-TOWN MUSEUM , AND I INVITE YOU ALL TO VOTE FOR US. WE ARE RANKING 20 IN THE NATION. NO, NO, NO, NO , WE HAVE PEOPLE ALL OVER THE COUNTRY VOTING FOR US. THAT IS ONE THING. THE OTHER THING IS I ALSO ENCOURAGE YOU TO VOTE WHERE YOU SHOP. WE HAVE ANOTHER LOCAL PARTNERSHIP WITH THE TARGET FOUNDATION OR TARGET CIRCLE. THEY ARE GOING TO BE OUR FOUNDATION PARTNER THROUGHOUT THE MONTH OF MARCH. YOU CAN DOWNLOAD THE APP, AND WHATEVER YOU BUY AT TARGET , A PERCENTAGE OF IT WILL COME TO THE LAKEVILLE MUSEUM. AND AFTER A LOT OF

* This transcript was compiled from uncorrected Closed Captioning.